William H Hunter Recruiting Hiring for Accounting / HR Administrator Job at Madison, WI Full Time

Company is looking for an experienced Accounting / HR Administrator to be responsible for the day to day internal operations involving accounting, human resources, and occasional purchasing. Excellent career opportunity.

Responsibilities:

• Manage accounting practices, and oversee proper administration of accounting procedures
• Assist with generating and appropriately classifying part numbers and items within ERP to appropriate accounts to ensure proper traceability and costing methods
• Administer ERP / MRP / accounting software(s) and systems for overall organization; serving as point person for all accounting related questions and needs
• Collect incoming vendor invoices, review against purchase orders, and organize payments
• Collect receipts, review, approve, and pay all credit card statements on monthly basis
• Manage all accounts receivables and prepare bank deposits; follow up with overdue accounts
• Collect and distribute 1099s for appropriate parties and vendors
• Perform new customer credit health checks and decide on required terms and conditions
• Issue credits to customers for returned items
• Facilitate and manage tax exemption certificates with vendors
• Assist with general ledger and monthly reconciliation questions with accountant
• Assist with insurance and other financial audits required on annual basis
• Reconcile discrepancies in billing and payments made to vendors
• Create monthly and quarterly reports for various facets of organization
• Develop and continuously refine robust accounting and business workflows relative to accounting, purchasing, and ERP / MRP systems
• Onboard new employees onsite and within company HR/payroll software(s)
• Write, post, and monitor career listings online
• Coordinate workers compensation claims and insurance audits
• Send and post all employee announcements
• Perform pre-employment checks
• Serve as Point Person for general benefits, insurance, and HR related questions
• Update employee timecards, when necessary
• Assist in organizing company events and outings
• Keep track of important employee anniversaries, birthdays, and other milestones
• Develop and improve procurement process of items and materials start to finish: (PO > Receipt Confirmation > Pack Slip > Bill Entry > Payment Creation > Reconciliation)
• Occasionally purchase necessary products, equipment and supplies
• Open and manage credit accounts with vendors
• Occasionally prepare and issue purchase orders, while tracking status and delivery
• Collect and open daily mail
• Occasionally answer and direct phone calls
• Greet occasional visitors

Requirements

1. Associate’s degree or higher.

2. 3 or more years of Accounting experience.

3. 3 or more years of Purchasing experience.

4. 1 or more years of ERP / MRP Systems experience.

William H Hunter Recruiting www.williamhhunterrecruiting.com

Job Type: Full-time

Pay: $13.64 – $26.98 per hour

Benefits:

• 401(k)
• Health insurance
• Paid time off

Physical setting:

• Office

Experience:

• Accounting: 2 years (Preferred)
• HR: 2 years (Preferred)
• Purchasing: 2 years (Preferred)

Work Location: One location