Westfield State University Hiring for Transfer Articulation Coordinator at Westfield Full Time

Transfer Articulation Coordinator

About Westfield State University:

In 1839, Horace Mann founded Westfield State University as the first public higher education institution without barrier to race, gender or economic class. Westfield State University is committed to a policy of non-discrimination, equal opportunity, diversity and affirmative action. We are dedicated to providing educational, working and living environments that value the diverse backgrounds of all people including minorities, women, veterans, individuals with disabilities and other protected persons, or individuals with diverse cultural backgrounds.

Westfield State is the most residential of the state universities in Massachusetts, with over 60% of our 5600 full-time undergraduate students living on campus. The campus is ideally situated on the edge of the Berkshire Mountains in western Massachusetts just 30 minutes from the thriving cultural centers of Northampton and Amherst, and 1.5 hours from both Boston and Albany.

Job Description:

Campus Title: Transfer Articulation Coordinator
State Job Title: Staff Assistant
Department: Registrar’s Office
Job Code: HA5600
FLSA Status: Exempt
Funding: 7115-0029
Bargaining Unit: APA
Job Type: Full-Time, Permanent
Timeframe: 52 weeks
Shift: Monday-Friday, 9:00a.m.-5:00p.m.
Regular Days Off: Saturday and Sunday
Supervision Received: The Transfer Articulation Coordinator is supervised by the Registrar.
Supervision Exercised: None
Salary: $57,000-$61,200 (To commensurate with education and experience)

General Statement of Duties: Provides assistance by developing and maintaining transfer articulation agreements, as needed, and by assessing credits for the new transfer student population at large, with special emphasis on students enrolling under terms of the Mass Transfer Programs. Works with the Admission’s office to assist with articulating courses for transfer students. Knowledge of Ellucian Banner, Degreeworks, Curriculog and Acalog is preferred. Assist with Ellucian Banner and Degreeworks upgrades related to transfer articulation.

Duties and Responsibilities:
Duties include but not limited to:
Essential:

• Work with department chairs to develop and maintain, as needed, course-to-course equivalency guides for all 15 MA community colleges and Asnuntuck CC, CT, as well as program-to-program articulation agreements for selected MassTransfer majors.
• Wherever expertise and/or faculty permission permits, perform articulation of pre-matriculation transfer course work for placement in the Common Core and establish course-to-course equivalencies of core and other introductory transfer courses.
• Responsible for maintenance of the Banner pre-matriculation transfer articulation database.
• Serve as the campus liaison for the MassTransfer program, as the campus representative to the statewide MassTransfer Steering Committee, as the campus representative to the statewide Academic Pathways Steering Committee, and the DHE MAST Steering Committee. Travel is required.
• Develop comprehensive course-to-course equivalency guides for the 11 Massachusetts community colleges. Next, develop common core course-to-course equivalencies for the Massachusetts state colleges and universities.
• Maintain the MassTransfer Course Equivalency Database with accurate course information.
• Communicate with Dean’s and colleagues relative to transfer articulation updates and assist in resolving student issues.
• Liaison with other offices to streamline the onboarding of transfer students.
• Assist with the course approval process for courses taken at other institutions.
• Update student records in banner with approved articulated transfer course work.
• Work with Registrar staff on the integration of transfer course equivalency and assist in maintaining the degreeworks database.
• Evaluate and update students’ records with Advanced Placement Scores (AP) and College Level Examination Program (CLEP) scores.
• Updates the University catalog using the Acalog software and course catalog in Banner as needed.
• Processes curriculum substitution in Degreeworks.
• Participates in orientation, registration, graduation clearance, and commencement.
• Assist with grade collection and academic standing process.
• Required to maintain University communications standard of respectful, professional, and service-oriented written and verbal exchanges in all interactions, at all times.
• Performs other duties as assigned.

Requirements:

Required Qualifications

• Bachelor’s degree from an accredited university.
• Minimum of two (2) years of experience working in higher education.
• Strong interpersonal, communication, presentation, listening and advising skills.
• Ability to interact with a diverse group of faculty, students, staff, and university personnel.

Preferred Qualifiactions

• Experience with Ellucian Banner, Degreeworks, and Acalog preferred.

Additional Information:

Salary:
For the majority of new employees, the minimum starting salary will apply. Specific salary for current Westfield State University employees and individuals currently working for the state of Massachusetts must be calculated individually in accordance with collective bargaining and state policies and procedures.

State job specifications for this position may be found at the department of higher education website: http://www.mass.edu/foremployees/classificationspecs/classspecs-pers.asp

Disability Accommodations:
Westfield State University understands that persons with disabilities may need assistance with the job application process and/or with the interview process. For confidential assistance regarding disability accommodations, please contact the Office of Human Resources at (413) 572-8106.

Background Check:
Employment at Westfield State University is contingent upon a background check that is satisfactory to the University. Failure to provide written authorization for a background check will nullify the offer of employment.

Application Instructions:

An on-line application is required. The successful candidate must submit an official transcript at the time of hire. Interested candidates should electronically attach the following documents:

• Resume
• Cover Letter
• Contact information for three references *
• Copy of unofficial transcript of highest degree

* Provide the contact information for reference providers in the reference section of the online application.

Deadline: The job posting will be open a minimum of ten days and, if needed, will remain open until finalists have been selected.

NOTE: If you need assistance completing your application please contact our online Help Desk. The link to the help desk can be found at the top of the page via Contact Us.

Covid-19 Requirements:

As a condition of employment, you will be required to complete an initial series of COVID vaccination (2 doses of Pfizer/Moderna or 1 dose of J&J) prior to coming to campus. Initial booster doses are strongly encouraged for everyone who is eligible. New employees will be required to provide proof of vaccination to Human Resources prior to onboarding. Employees who require a medical or religious exemption should email Tatyana Horne, Associate Director of Employee Benefits, Recognition & Transitions, at [email protected].

To apply, visit https://westfield.interviewexchange.com/jobofferdetails.jsp?JOBID=162911&CNTRNO=1&TSTMP=0

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