Wellesley College Looking for Assistant Director, Health Professions Full Time

Please review the details for the position before applying for the opening.   If you are an internal
employee, please apply through the internal portal on Workday.  You should have your completed resume/cv and cover letter ready to
upload.  You should upload both documents on the third page (the required section is named resume/cv – this is also where you should upload
your cover letter).   These documents should either be in a PDF format (.pdf) or a Word document (.doc) format.

Job
Description

Reporting to the Director of Health Professions Advising, this position plays a key role in advising students and
administering many of the crucial day-to-day activities of the health professions team that support students and alumnae as they consider,
prepare for, apply to, and enter careers in medicine and other patient-facing professions. This position will take responsibility for
advising first year students as well as those pursuing non-MD and Dental programs, creating a welcoming and informative environment that
allows students to thrive. In addition, this individual will manage administrative procedures and related programming including information
sessions, presentations, workshops and outreach that form a strong educational and preparatory foundation for all students considering these
postgraduate pathways.  

Primary Position Responsibility:

Health Professions Advising 

• Take primary responsibility for advising and management of first year students as they identify their goals, plan their
  academics, and prepare for their Wellesley education. Participate in orientation events and welcome programs as needed

• Take
  primary responsibility for advising students and alumni interested in non-MD and Dental graduate programs

• Meet with health
  professions student organization leaders as appropriate to facilitate sharing of group activities

• Reinforce program
  objectives, learning goals, and other advising protocols and help identify resources that support student and alumnae growth in the context
  of the health professions program and the larger goals of the Career Education team

Program and Resource
Development

• Work with applicants to prepare for the interview process by coordinating the virtual mock multi-mini
  interview (MMI) program and individual mock interviews. For MMI’s, develop questions, schedule dates, set up registration, run training,
  ensure timely follow up with candidates, and participate in mock interviews as an interviewer

• Support campus-wide efforts to
  increase the knowledge and promotion regarding health professions programs and services

• Develop and make easily available
  written resources for students that offer guidance to support preparation and application

• Develop synchronous and
  asynchronous video resources for students and applicants

• Explore and implement new programs based on best practices in the
  field for preparing students for graduate program application and health professions more broadly (i.e. shadowing, gap year experiences,
  MCAT preparation, etc.)

Medical Professions Advising Committee (MPAC) 

• Advise up to four
  students in the committee letter process as a member of the committee

• Create an interview schedule for up to 80 students and
  alumnae who are in the process of applying to health professions schools, taking into account availability for approximately 20 faculty
  members for paired interviews

• Electronically organize and compile MPAC committee letter documents and submit final letters to
  various centralized application services. Manage the process to track all submissions for up to 80 students who apply to one or more
  application services or schools

• Coordinate meetings throughout the year including MPAC meetings, student meetings, and
  programming

• Serve as secretary for the MPAC, organizing meetings, taking notes, drafting agendas, and setting up resources
  for the committee

• Assist with conveying information through newsletters, websites, and via emails

General Program Management

• In collaboration with the Director for Health Professions Advising, maintain,
  develop, and improve policies, resources, and procedures relevant to the standards set for the Wellesley College Health Professions Advising
  program

• In coordination with the Director for Health Professions Advising and Medical Professions Advising Committee (MPAC),
  as well as with appropriate campus partners, oversee and maintain program activities that facilitate committee letter submissions, including
  administrative and scheduling activities, uploads and contacts with outside partners

• Provide logistical assistance to
  students and alumnae applying to medical programs

• Provide logistical assistance to faculty, staff, and alumnae serving on
  campus MPAC committees, and maintain clear communication about program policies, procedures and timelines

• Provide logistical
  assistance for events and activities

• Serve as liaison between Health Professions and Fellowships team to process Fellowship
  Awards at graduation time

Education Required:

• Bachelor’s degree and 1-3 years relevant
  experience in higher education, science education, or related field required

• Master’s degree preferred

Experience Required

• Previous experience or interest in working with students or college-aged
  individuals

• Broad knowledge of and commitment to health professions and career development

• Experience in
  working closely with a variety of stakeholders such as students, faculty, alumnae, community partners, and campus
  colleagues

• Experience creating and implementing programs, events, and webinars

 Skills and Abilities
Required

• Detail-oriented and able to execute programs and events

• Ability to write clear, concise
  material targeted to various audiences

• Ability to connect with students and colleagues in a relational manner, build trust,
  and facilitate learning

• Ability to assess and shift priorities and adapt to a rapidly changing and deadline-driven
  environment, including the ability to multitask effectively and efficiently with strong systems of organization

• Ability to
  simultaneously maintain a broad perspective on the goals of the health professions program and focus on successful completion of specific
  details and tasks

• Ability to maintain confidentiality, exercise sound judgment, and act with discretion

Other

• Wellesley College is currently piloting a flexwork plan for administrative staff that incorporates both
  flexible hours and hybrid teleworking components, though all employees must live in New England.

• All employees hired after
  August 2, 2021 are required to upload proof of vaccination against COVID-19, subject to approved medical or religious exemptions or
  disability accommodations.

Wellesley College is an Equal Opportunity Employer, and we are committed to increasing the
diversity of the college community and the curriculum. Wellesley College and all its subcontractors shall abide by the requirements of 41
CFR 60-1.4(a), 60-300.5(a) and 60-741.5(a). These regulations prohibit discrimination against qualified individuals based on their status as
protected veterans or individuals with disabilities, and prohibit discrimination against all individuals based on their race, color,
religion, sex, sexual orientation, gender identity or national origin. Moreover, these regulations require that Wellesley College and all of
its subcontractors take affirmative action to employ and advance in employment individuals without regard to race, color, religion, sex,
sexual orientation, gender identity, national origin, age, disability or veteran status. Candidates who believe they can contribute to that
goal are encouraged to apply.