Walworth County Hiring for Deputy Clerk of Courts – Float Job at Elkhorn, WI Full Time

This position is responsible for researching and interpreting civil and criminal State statutes pursuant to Sections 801 through 847 and 974 as well as creating and maintaining all Walworth County court files, exhibits, and court records.

This position acts as a lead worker to the department’s Administrative Clerk and Student Worker positions.

SCHEDULE
Days: Monday – Friday
Work Hours: 8:00am – 5:00pm
Hours Per Shift: 8
Shifts Per Pay Period: 10
Position FTE: 1.0

Applications are being accepted until Monday, January 2, 2023 at 11:00pm.

Include the following. Other duties may be assigned. This job description reflects management’s assignment of essential functions; it does not prescribe or restrict the tasks that may be assigned.

Establish and maintain cooperative working relationships with all levels of judicial, professional, administrative, and support personnel.

Monitor deadlines and arrange and maintain court calendars.

Act as Interpretation Services Coordinator and assist with the scheduling of on-call interpreters and calendaring of all requests in the Court Interpreters office.

Maintain records of interpretation and translation activities using automated tracking systems. Interpret and analyze data for the computation and submission of statistical reports and records.

Perform administrative duties such as organizing case files, managing logistics, etc.

Organize exhibits, documents and appendices.

Facilitate the meeting of deadlines by keeping multiple agendas and provide timely reminders.

Answer telephone calls, process requests and orders, process terminations, payments and refunds, and maintain records for all cases involved in civil foreclosure mediation.

Review various court documents to determine if they are confidential pursuant to Wisconsin State Statutes and sealing those documents if warranted.

Receive, distribute, and process mail.

Assist with the processing of appeals for civil, criminal, traffic, small claims, and ordinance files.

Testify in court proceedings when necessary.

Relieve and/or back up Calendar Clerks and other Deputy Clerks of Court.

Review paperwork received from parties ensuring completeness and accuracy.

Schedule and clerk cases specifically assigned to out-of-county judges.

Back up all courts when necessary.

Customer service responsibilities to include, but are not limited to: responding to customer inquiries both in person and on the phone regarding court processes and managing court records.

Conduct professional daily contact with judges/commissioners, office staff, police officers, attorneys, probation officers, other state and county agencies to assist with record dissemination and responding to their requests for documents or other information.

Independently perform varied duties of court work utilizing CCAP, Word, Excel, and any other related computer systems.

Process e-filing and scan documents; check and review all documents for proper document type and security classification and ensure all pages are scanned/e-filed properly and are legible.

Prepare and review all legal documents for completeness, adequacy, accuracy and compliance with statutes and rules; determine processing required and take necessary action in accordance with state statutes, court rules, and procedures.

Comply with all local, state, and federal statutes and local court rules.

Issue/generate notices, summons correspondence, court calendars, orders, and similar documents; review for accuracy and completeness, obtain required signatures, affix court seal, and authenticate documents.

Determine proper routing of all documents through e-filing.

Issue and quash warrants, prepare bail bonds, suspend and reinstate driver’s licenses consistent with established procedures.

Cross train on procedures used in other areas/divisions and serve as back up as assigned.

Demonstrate a commitment to county safety and risk management efforts.

To perform this job successfully, an individual must be able to perform each essential duty satisfactorily. The requirements listed below are representative of the knowledge, skill, and/or ability required. Reasonable accommodations may be made to enable individuals with disabilities to perform the essential functions.

High school diploma plus two additional years of formal preparation and two to three years of relevant experience; or some formal preparation with a minimum of four years of directly related legal experience Proven experience in ability to add, subtract, multiply, and divide in all units of measure, using whole numbers, common fractions, and decimals. Ability to compute rate, ratio, and percent and to draw and interpret bar graphs. Proven experience in legal terminology.

Provides specialized information and/or recommendations to others regarding an area of expertise. During the course of duty, the employee will have access to all information that is needed to perform their job, but they shall not have, or seek to gain access to information that is not necessary to perform their job.

This position has authority to make decisions that are within general procedures and protocols; supervision is available as required or requested. These decisions directly impact performance in the job and/or work unit within the department and information is provided with additional research and observations which contributes to the decision making process.

In relation to established procedures, protocols and policies of the County, challenges in this position tend to be diverse but are typically covered by precedent or established practice.

Calculator Typewriter

Telephone Personal Computer/Printer

Copy Machine FAX Machine

Scanner

WORK ENVIRONMENT The work environment characteristics described here are representative of those an employee encounters while performing the essential functions of this job. Reasonable accommodations may be made to enable individuals with disabilities to perform the essential functions.

The noise level in the work environment is usually moderate.

PHYSICAL DEMANDS The physical demands described here are representative of those that must be met by an employee to successfully perform the essential functions of this job. Reasonable accommodations may be made to enable individuals with disabilities to perform the essential functions.

While performing the duties of this job, the employee is regularly required to talk or hear. The employee frequently is required to stand and sit; use hands to finger, handle, or feel; and reach with hands and arms. The employee is frequently required to walk; and occasionally required to climb or balance; and stoop, kneel, crouch, or crawl. The employee must regularly lift and/or move up to 10 pounds and occasionally lift and/or move up to 25 pounds. Specific vision abilities required by this job include close vision, distance vision, color vision, peripheral vision, depth perception, and ability to adjust focus.

NEPOTISM OR CONFLICT OF INTEREST COMPLIANCE A person may not be offered or hold this position if the employment would result in that person being a supervisor or subordinate to an immediate family member. “Immediate family” includes the employee’s spouse, brother, sister, parents, children, stepchildren, father-in-law, mother-in-law, sister-in-law, brother-in-law, daughter-in-law, son-in-law, and any other member of the employee’s household.

A person may not be offered this position if employment would create either an actual conflict of interest or the appearance of a conflict of interest.

TO INCLUDE:
Formal Walworth County Electronic Application
Education & Experience Review
Data Entry Test (6,000 kph)

Typing Test (40 wpm)
Record Locating Test (70%)
Sentence Clarity Test (70%)

Spelling Test (70%)

Microsoft Word 2010 Test (70%)

Microsoft Excel 2010 Test (70%)
Legal Terminology Test (70%)
Written Exam (70%)

Oral Department Interview

Reference Check

Background Check

Post Offer Physical Exam
Drug Screen

Other job related tests may be required.

WALWORTH COUNTY EMPLOYEE BENEFIT SUMMARY
H – Non-Represented Hourly Employees

BARGAINING UNIT: Non-Represented Hourly Employees Hired on or after January 1, 2012

DATE: January 1, 2019

EMPLOYMENT STATUS: All employees of Walworth County are at-will employees.

BASIS OF PAYMENT: You are paid for actual hours worked plus pay for any accrued benefit time for which you are eligible. You are eligible for overtime or compensatory time in accordance with provisions of the Fair Labor Standards Act.

SCHEDULED TIME OFF: Accrued based on straight-time hours paid each pay period. All accrued scheduled time off hours are available for use, subject to approval of your supervisor. As a full-time employee you earn scheduled time off (pro-rated for part-time) equivalent to the following:

10 days per year after 1 year of Walworth County Service
15 days per year after 5 years of Walworth County Service
20 days per year after 15 years of Walworth County Service

PERSONAL TIME OFF: Employees will receive 64 hours of personal time off as a lump sum at the beginning of each year (pro-rated for part-time and newly-hired employees). At the end of each calendar year, an employee may request to move remaining personal time off hours to the extended sick leave bank. If no request is made, any remaining hours shall be paid out on the employee’s last pay date of the calendar year.

EXTENDED SICK LEAVE BANK: Used for time off of work for more serious health conditions that require three or more consecutive days off or when on an approved leave of absence.

HOLIDAYS: Ten paid holidays each year. As a part-time employee, you receive pro-rated holiday pay based on your positions budgeted FTE.

INSURANCE: Employees hired into a .75 FTE or higher position are eligible for Health, Dental, Life, Vision, Short-Term Disability and Long-Term Disability insurance benefits on the first of the month following 30 days of service provided you complete enrollment forms within 30 days of hire. Employees hired into a .50 FTE or higher position are eligible for all benefits listed below except Health insurance. Employees hired into a .49 FTE or less position are eligible to participate in Short-Term Disability only.

Health Insurance: You can choose Tier 1 or Tier 2. Tier 1 is a standard co-pay plan. Tier 2 is a High Deductible Health Plan (HDHP) with a Health Savings Account (HSA). The County will contribute an amount approved by the County Board, payable as a lump sum to your HSA for Tier 2. You may also elect to contribute to your HSA up to the IRS maximum. You may elect either family or single coverage. The monthly premium will be split between the County and the employee.

Dental Insurance: You may elect either family or single coverage. The county shall pay 100% (single or family) of the premium for a full-time and 50% (single or family) of the premium for a part-time employee enrolled in dental insurance.

Life Insurance: The County provides you with term life insurance in an amount equal to $25,000. You have the option of purchasing additional coverage for yourself, spouse, and/or dependent children.

Short-Term Disability Insurance: The County provides you with Short-Term Disability Insurance with premiums paid by the employer.

LTD Insurance: The County provides you with Long-Term Disability Insurance. The monthly premium is 0.83% of your insured monthly wages. The County shall pay 67% of the premium & employee shall pay 33% of the premium.

Vision Insurance: You may elect to participate in Vision insurance. The employee electing coverage shall pay 100% (single or family) of the premium for vision insurance.

WISCONSIN RETIREMENT: You are covered under the Wisconsin Retirement System if you are expected to work a minimum of 1200 hours per year for a period of one year or more. The WRS provides you with separation, disability or retirement benefits upon termination. The payment is split between the county and employee, as prescribed by state law. Employees expected to work less than 1200 hours per year will not receive this benefit.

EDUCATIONAL ASSISTANCE: After completing 6 months of employment, you are eligible to participate in the Educational Assistance Program and receive partial reimbursement for tuition upon completion of approved courses.

TAX-SHELTERED BENEFITS: You may elect to participate in the following tax-sheltered benefits:

Deferred Compensation (S457 plan)
Medical Spending Account (S125 plan)
Dependent Care Plan (S125 plan)
Health Savings Account (S223 plan)

WORKERS COMPENSATION: You are covered by Workers Compensation for any illness or injury arising out of your employment. Medical expenses and compensation for lost time are paid from the workers’ compensation plan. In addition, the County will supplement the workers’ compensation lost-time payment for up to 1 year, making you whole on a “net-check” basis.

DIRECT DEPOSIT: You are required to participate in direct deposit of your paycheck to a banking institution of your choice.

EMPLOYEE ASSISTANCE PROGRAM: You and your family are encouraged to use the Employee Assistance Program for help in addressing confidential family and financial matters. EAP services are provided through Curalinc. Please call 888-881-5462 for help.

BEREAVEMENT LEAVE: You will receive pay for up to 3 days for the purpose of bereavement over the death of your spouse, child, step-child, parent, step-parent, brother, sister, grandparent, grandchild, mother-in-law, father-in-law, or other member of the immediate household (excluding renters).

You will receive up to 1 day of pay for the death of your brother-in-law, sister-in-law, son-in-law, daughter-in-law, aunt, uncle, niece or nephew.

JURY DUTY: Your regular wages will be made-whole for any time you are required to serve on jury duty.

MILITARY LEAVE: Your regular wages will be made-whole for up to two weeks for you to meet your annual two-week reserve duty obligation. Extended military leaves are provided in accordance with state and federal laws.

LEAVE OF ABSENCE: You are required to request a leave of absence in writing and a minimum of 15 calendar days prior to your expected absence. All leaves are subject to approval of the Human Resources Department and are at the discretion of the County’s representative, except as otherwise required by law. Under emergency situations, the leave papers must be submitted within 5 days after the absence begins. Periods of absence less than 5 days may be approved by your department head.

Note: This Summary provides only a brief outline of your benefits. All benefit terms and conditions are subject to the specific provisions of plan documents, policies, and/or legal rules and regulations. These benefits are subject to change from time to time by action of the County Board and/or Human Resources Committee.