Vaco Looking for Real Estate Executive Assistant w/ HR Experience Full Time

Job Description Vaco is partnering with a fantastic company in the Phoenix area in search for a new Executive Assistant who has experience in Real Estate and HR.

Job Requirements and Responsibilities:

• Act as liaison by coordinating directives, assignments and special projects for executive team and manage executive team calendars
• Prepare and review documents – correspondence, presentations, reports, drafts, contracts, proposals, LOIs, memos and emails
• Prepare and track expense reports; reconciliation of all credit card receipts for executive team
• Develop and maintain a tracking system for files, tasks, projects and documents
• Plan, coordinate and execute on-site and off-site company events including training and team-building exercises and social events
• Coordinate travel and related events for external meetings including investor events
• Coordinate and run senior staff lunches
• Organize, create and distribute agendas and meeting materials
• Handle technology needs with support from corporate IT team
• Maintain group distribution lists, both internal and external
• Research, analyze and execute major office purchases including office equipment and computers
• Other duties – mail distribution, FedEx shipments, answer phone calls and order office/break room supplies
• Responsible for posting job openings, vetting candidates and scheduling interviews
• Responsible for onboarding procedures and benefits for all employees in the region
• Responsible for payroll reconciliation, exit interviews and terminations
• Approve payroll bi-monthly and submit to HQ Controller

Vaco