University of Virginia Hiring for Grants and Contracts Administrator (Remote) at National Full Time

The Division of Infectious Diseases in the Department of Medicine at the University of Virginia seeks candidates to fill the position of Grants and Contracts Administrator. This position supports the operations of pre- and post-award research administration within the School of Medicine. The candidate will be working with multiple faculty, each with specific needs. Flexibility and ability to multi-task activities that may involve competing deadlines is required.

The candidate will manage multiple faculty’s grant portfolios; proposal submissions, monitoring activities and expenditures on research projects, and performing project close-outs, etc. The position requires strong communication skills as the candidate will be required, throughout the life cycle of the research grants, to work and collaborate with different entities and personnel within the University, such as, the office of Grants and Contracts, the School of Medicine, Department of Medicine, the Office of Sponsored Programs, etc. Job responsibilities require strong organizational and problem-solving skills, attention to detail, and an understanding of research and administrative operations. Strong interpersonal skills are needed for effective communication with all parties and with the other Grants and Contracts Administrators in the Division.

This position is eligible to be fully remote.

More information about the Division of Infectious Diseases can be found here: https://med.virginia.edu/infectious-diseases/.

Responsibilities:

• Advise faculty in the preparation and submission of proposals to a variety of sponsors in accordance with funding agency policies and the fiscal soundness of grant-supported centers.

• Collect required data in preparation of grant applications, renewals and grant reports.

• Prepare budgets specific to sponsor guidelines.

• Ensure proper set up and oversight of internally funded grants.

• Contact sponsors when there is a need for clarification on policies and procedures for grant preparation.

• Coordinate and review effort reporting.

• Conduct direct negotiations on behalf of the University with external sponsoring agencies.

• Supervise and train rising professionals in the grants and contracts arena.

• Provide financial forecasts for the research groups.

• Perform monthly grant expenditure reviews for accurate spending on research projects.

• Perform costing allocations and adjustments in accordance with available funding.

• Participate in direct negotiations on behalf of the University with external sponsoring agencies.

• Establish, monitor and maintain subcontracts with national and international academic and industrial organizations.

• Review and approve external subcontract invoices and agreements.

• Monitor project progress, prepare progress reports in compliance with sponsor guidelines.

• Understand and interpret sponsor and university laws, policies and procedures governing research administration.

• Compile, analyze, and interpret complex data.

• Analyze situations, identify problems, and recommend solutions to faculty.

• Assist in the Division budgeting process by providing the faculty salary allocations and funding sources, anticipated grant submissions, and other information as requested.

• In addition to the above job responsibilities, other duties may be assigned.

To Apply:

Please apply through Workday, and search for R0049611. Internal applicants must apply through their UVA Workday profile by searching ‘Find Jobs.’ Complete an application online with the following documents:

• Resume

• Cover letter

Upload all materials into the resume submission field, multiple documents can be submitted into this one field. Alternatively, merge all documents into one PDF for submission. Applications that do not contain all required documents will not receive full consideration.

References will be completed via UVA’s standardized process Skill Survey. A total of five references will be requested via SkillSurvey during the final phase of the interview process.

For questions about the application process, please contact Michelle Johnson, Recruiter, [email protected].

COVID Vaccination Requirement and Guidelines

Please visit the UVA COVID-19 Job Requirements and Guidelines webpage prior to applying for current information regarding vaccination requirements and guidelines for employment at UVA.

The University of Virginia, including the UVA Health System which represents the UVA Medical Center, Schools of Medicine and Nursing, UVA Physician’s Group and the Claude Moore Health Sciences Library, are fundamentally committed to the diversity of our faculty and staff. We believe diversity is excellence expressing itself through every person’s perspectives and lived experiences. We are equal opportunity and affirmative action employers. All qualified applicants will receive consideration for employment without regard to age, color, disability, gender identity or expression, marital status, national or ethnic origin, political affiliation, race, religion, sex (including pregnancy), sexual orientation, veteran status, and family medical or genetic information.