University of Vermont Hiring for Executive Assistant to the Dean, Graduate College at Burlington, VT Full Time

Executive Assistant to the Dean, Graduate College

Diversity Statement:

The University is especially interested in candidates who can contribute to the diversity and excellence of the institution. Applicants are required to include in their cover letter information about how they will further this goal.

Posting Summary:

Provide executive administrative support to the Dean of the Graduate College, to include managing correspondence, complex calendar, travel arrangements, actions for the Graduate College Executive Committee, and support of the Dean’s work on university and external committees. Prioritize and follow up on incoming issues addressed to Dean and ensure timely completion of projects. Organize and coordinate special projects initiated by the Dean by designing and implementing project plans and tracking, evaluating, and reporting on determined outcomes. Develop and maintain communications, website, and social media presence for the Graduate College and the Dean.

Minimum Qualifications (or equivalent combination of education and experience):

Associate’s degree and five years related and progressively responsible or expansive work experience to include managing complex calendars and project management required. Meticulous organizational skills and the ability to handle matters expediently and with high levels of accuracy. Clear and concise communication skills for interpersonal relationships with internal and external contact required. Excellent written communication, analytical, reasoning, and problem-solving skills. Proficiency with MS Office suite and demonstrated ability to produce documents, presentations, reports, and correspondence in short periods of time required. Ability to work under pressure, prioritize tasks, and maintain confidentiality.

Desirable Qualifications:

Experience with Peoplesoft, WebXtender, Banner, Photoshop, Drupal, event management, and webpage implementation highly desirable. Experience working in a College/University setting highly desirable, and preferably includes support of an executive level position.

Other Information:

Please upload a writing sample on the applicant documents page. Please provide a written statement about why you are a good fit for UVM and how this position fits with your career goals.
This position is an 12 month full time position with full benefits package

Special Conditions:

Occasional evening and/or weekends required (if non-exempt position, may result in overtime), This position is eligible for a hybrid schedule with an option to split time between campus and elsewhere, in accordance with the university telecommuting policy, Background Check required for this position

FLSA:

Non-Exempt

Payband Max (Represents full-time (12 months, 1.0 FTE) equivalent salary. Must be prorated for jobs less than 12 months or 1.0FTE (Salary/12 x # of months x FTE)):

33.90

Payband Min (Represents full-time (12 months, 1.0 FTE) equivalent salary. Must be prorated for jobs less than 12 months or 1.0FTE (Salary/12 x # of months x FTE)):

19.94

Union Position:

No

Job Open Date:

09/25/2023

Open Until Filled:

No

Position Title:

Office/Prgm Support Senior

Posting Number:

S4650PO

Department:

Graduate College/58200

Position Number :

00023895

Employee FTE :

1.00

Employee Term :

12