Date Posted: 08/28/2023
Req ID: 33674
Faculty/Division: Library
Department: Finance and Administration
Campus: St. George (Downtown Toronto)
Description:
About Us:
The University of Toronto Libraries system is the largest academic library in Canada and is consistently ranked inthe top ten among academic research libraries in North America. The system consists of 40 libraries located onthree university campuses: St. George, Mississauga, and Scarborough. This array of college libraries, specialcollections, and specialized libraries and information centres supports the teaching and research requirements ofover 300 graduate programs, more than 70 professional programs, and about 700 undergraduate degreeprograms. In addition to more than 15 million volumes in 341 languages, the library system currently providesaccess to millions of electronic resources in various forms and over 31,000 linear metres of archival material.More than 150,000 new print volumes are acquired each year. The Libraries’ data centre houses more than 500servers with a storage capacity of 1.5 petabytes
Your Opportunity:
Under the direction of the Executive Assistant to the Office of the Chief Librarian, the incumbent will provide an essential role in supporting the operational functions of the Office of the Chief Librarian. This includes providing a high level of confidential secretarial, administrative, and logistical assistance to the Executive Assistant and to senior level administrators, including the University Chief Librarian, Deputy Chief Librarian, Chief Administrative Officer.The Office and Events Assistant serves in a front-line capacity. The incumbent will answer and direct inquiries in person and on the phone; greet visitors to the office; support events, meetings, and programming by coordinating materials and assisting with logistical details and activities; and provide general administrative support to other members of the office.In addition, the incumbent will take the initiative to help ensure that deadlines and schedules are met; participate in the coordination of mass mailings; monitor and order office supplies and catering services; and perform other duties as required pertaining to the maintenance, operation, and activities of the Office of Chief Librarian Office. Duties & Rersponsibilities:
Assists with logistical details and activities for regularly occurring and ad hoc events, meetings, workshops and/or programming for the Office of the University Chief Librarian, and as needed for other library units. Duties may include coordination of catering, registration process, communication with participants, presentations, physical setup/takedown, ordering flowers, and other event-related needs.
Creates supporting materials such as Powerpoint slides, name tags, simple signage and other written materials for meetings and events.
Qualifications (Minimum):
Education:
Experience:
Skills:
Other:
Notes:
Closing Date: 09/05/2023, 11:59PM ET
Employee Group: Salaried
Appointment Type: Budget – Continuing
Schedule:
Pay Scale Group & Hiring Zone: C1 — Hiring Zone: $54,544 – $69,817 — Broadband Salary Range: $54,544 – $85,089
Job Category: Administrative / Managerial
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All qualified candidates are encouraged to apply; however, Canadians and permanent residents will be given priority.
Diversity Statement
The University of Toronto embraces Diversity and is building a culture of belonging that increases our capacity to effectively address and serve the interests of our global community. We strongly encourage applications from Indigenous Peoples, Black and racialized persons, women, persons with disabilities, and people of diverse sexual and gender identities. We value applicants who have demonstrated a commitment to equity, diversity and inclusion and recognize that diverse perspectives, experiences, and expertise are essential to strengthening our academic mission.
As part of your application, you will be asked to complete a brief Diversity Survey. This survey is voluntary. Any information directly related to you is confidential and cannot be accessed by search committees or human resources staff. Results will be aggregated for institutional planning purposes. For more information, please see http://uoft.me/UP.
Accessibility Statement
The University strives to be an equitable and inclusive community, and proactively seeks to increase diversity among its community members. Our values regarding equity and diversity are linked with our unwavering commitment to excellence in the pursuit of our academic mission.
The University is committed to the principles of the Accessibility for Ontarians with Disabilities Act (AODA). As such, we strive to make our recruitment, assessment and selection processes as accessible as possible and provide accommodations as required for applicants with disabilities.
If you require any accommodations at any point during the application and hiring process, please contact [email protected].
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