Non-Exempt
Posting End Date
02/17/2022; 11:00pm MST
Salary
$18,708 Annually
Hours per Week
40 Hours Weekly; Standard Monday-Friday, 8:00am-5:00pm
Hours per Week
40 hours weekly
Hiring Department
College of Health Science
Required
Application Materials
A resume, cover letter, and a list of 3 professional references are required to apply.
Purpose of Position
Under close
supervision and with minimal latitude for the use of initiative and independent judgment this position provides personal clerical and
administrative services and assistance. Keeps official records and executes administrative policies determined by or in conjunction with
other officials.
Essential Functions
Manages Chair or Directors calendars and independently schedules
appointments.
Screens incoming calls and correspondence and responds independently when possible; routes priority mail to director;
directs calls to appropriate individual.
Prepares memorandums, disciplinary reports, hiring requests, and purchase requisitions; and
gets necessary document approvals; composes, prepares, and proofreads confidential correspondence, reports, and other complex documents;
files correspondence and other records.
Acts as a liaison for management by effectively interacting with faculty and campus
personnel. May serve as a human resources liaison by processing personnel action paperwork in conjunction with established organizational
policies and procedures. This position may be responsible for ensuring a timely and accurate processing of personnel action paperwork;
maintains attendance reports for classified and Administrative and Professional personnel; maintains personnel training files and tracks new
and current personnel training; acts as custodian of university documents and records.
Processes new appointments or changes in
appointments via PeopleSoft system; processes payment vouchers for training or education reimbursements.
Tracks work orders and
inputs employment data; tracks and ensures employment evaluations satisfy deadlines.
Outlines and explains university procedures and
policies to supervisory workers, and monitors compliance; assists with budget preparation; creates and maintains database and spreadsheet
files.
Arranges programs, events, conferences, trainings, and meetings by arranging for facilities (and caterer), issuing information
or invitations, coordinating speakers, and controlling event budget; arranges complex and detailed travel plans and itineraries, compiles
documents for travel-related meetings, and accompanies supervisor when requested.
Oversees temporary and hourly employees or other
administrative staff and assigns duties; prepares timecards for payroll runs.
Maintains a high degree of confidentiality on all
sensitive information this position is privy to.
Greets and assists visitors.
Knowledge of all Microsoft Office software and
able to learn and use institutional software systems.
Removing hold (banner)
Experienced in taking minutes – Transcribing.
Work with course schedules.
Working/collaborating with the Business Center
Complies with all State and University
policies.
Other duties may be assigned.
Supervisory Responsibilities: No supervisory responsibilities.
Required
Qualifications
Minimum Education Required: Associate’s degree or equivalent from two-year College or technical school within
area of assigned responsibility.
Minimum Experience Required:Three years related experience to the statement of duties and
responsibilities; or equivalent combination of education and experience.
Working Conditions
Physical Demands: The
physical demands described here are representative of those that must be met by an employee to successfully perform the essential functions
of this job. Reasonable accommodations may be made to enable individuals with disabilities to perform the essential functions.
While
performing the duties of this job, the employee is occasionally required to stand; walk; sit; use hands to feel; reach with hands and arms;
and talk or hear. The employee must occasionally lift and move up to 10 pounds. Specific vision abilities required by this job include close
vision, color vision and ability to adjust focus.
Work Environment: The work environment characteristics described here are
representative of those an employee encounters while performing the essential functions of this job. Reasonable accommodations may be made
to enable individuals with disabilities to perform the essential functions.
The noise level in the work environment is usually
moderate.
EO/AA Statement
The University of Texas at El Paso is an Equal Opportunity / Affirmative Action Employer.
The University does not discriminate on the basis of race, color, national origin, sex, religion, age, disability, genetic information,
veteran status, or sexual orientation and gender in employment or the provision of services in accordance with state and federal law.
Discrimination on the basis of sex includes an employee’s or prospective employee’s right to be free from sexual harassment under Title IX
of the Higher Education Amendments of 1972.
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