Posting Number:
STA00214PO24
Job Family:
Administrative Support
Job Function:
Administrative Services
USC Market Title:
Administrative Coordinator
Link to USC Market Title:
https://uscjobs.sc.edu/titles/131920
Job Level:
P1 – Professional
Business Title (Internal Title):
Administrative Coordinator
Campus:
Columbia
Work County:
Richland
College/Division:
College of Nursing
Department:
CON College of Nursing
State Pay Band:
5
Approved Starting Salary:
$41,258
Advertised Salary Range:
$41,258 – $50,000
Part/Full Time:
Full Time
Hours per Week:
37.5
Work Schedule:
Standard working schedule: 8:30am – 5:00pm
Must be willing to work a flexible schedule to meet the needs of the department.
Basis :
12 months
Job Search Category:
Administrative
About University of South Carolina:
From the Upstate to the Lowcountry, the University of South Carolina system is transforming the lives of South Carolinians through the impact of our eight institutions and 20 locations throughout the state. More than 50,000 students are enrolled at one of eight institutions, including the research campus in Columbia and comprehensive four-year universities in Aiken, Upstate and Beaufort. In addition, our Palmetto College campuses in Salkehatchie, Union, Lancaster and Sumter enable students to earn associate or bachelor’s degrees through a combination of in-person, online or blended learning. All of our system institutions place strong emphasis on service — helping to build healthier, more educated communities in South Carolina and beyond.
Inclusive Excellence Statement:
At the University of South Carolina, we strive to cultivate an inclusive environment that is open, welcoming, and supportive of individuals of all backgrounds. We recognize diversity in our workforce is essential to providing academic excellence and critical to our sustainability. The University is committed to eliminating barriers created by institutional discrimination through accountability and continuous process improvement. We celebrate the diverse voices, perspectives, and experiences of our employees.
Advertised Job Summary:
Provides analytical and complex administrative support activities for the Offices of Academics and Student Affairs.
Minimum Qualifications:
Bachelor’s degree and 2 years related experience in business management, public administration, or administrative services; or equivalency.
Knowledge/Skills/Abilities:
Knowledge of office management, skill in using Microsoft Office, Banner and Self Service Carolina; ability to communicate effectively orally and in writing with faculty, staff, students, and the general public. Ability to establish and maintain effective working relationships. Ability to exercise discretion in interpreting and applying established policies and procedures. Ability to understand and carry out complex oral and written instructions. Ability to set priorities and manage details.
Job Duty:
Provides analytical and complex administrative support activities for the Offices of Academics & Student Affairs as related to recruitment through three years post-graduation. Serves as project leader on student ceremonies and events. Participates in other student affairs and college events as required.
Essential Function:
Yes
Percentage of Time:
25
Job Duty:
Coordinates all aspects of Offices of Academics and Student Affairs travel for university business, including transportation, accommodations, and travel reimbursements. Responsible for maintaining budget. Responsible for ordering, processing, and reconciliation of academic and student affairs expenses to include vendor contracts. Prepares monthly visa charge forms for purchasing card allocations and submits them to the College of Nursing Business Director. Process payment requests and purchase requisitions for procurement of goods and services. Networks with businesses/manufacturers to establish supplier onboarding for accounts payable.
Essential Function:
Yes
Percentage of Time:
25
Job Duty:
Responsible for scheduling and management of all college of nursing courses in Banner in collaboration with the Associate Dean and departments to include verification and submitting corrections as needed. Retrieves student projections monthly. Retrieves, inputs, and updates information in CON-approved CRM. Manages the file archival system to include maintaining and archival of confidential student records. Prepares student and alum practice readiness validations. Manages mass mailouts for students. Assist with data for surveys, questionnaires, grants, and other reports upon request.
Essential Function:
Yes
Percentage of Time:
20
Job Duty:
Serves as the gateway for the Upper Division Student Affairs unit by answering and directing telephone calls, email, and visitors; screening and referring them appropriately; welcomes/announces incoming guests including students, faculty, staff, and visitors. Prepares, receives, and distributes incoming and outgoing college mail and deliveries from outside vendors (i.e., UPS, FedEx, Staples, etc.).
Essential Function:
Yes
Percentage of Time:
10
Job Duty:
Provides administrative support for the Student Petitions Committee, Program Community Advisory Council, and Dean’s Undergraduate and Graduate Student Advisory Councils, including preparation of agendas, recording minutes, distribution of final minutes, and maintaining the confidentiality of highly sensitive materials. Coordinates, supports, and schedules all Office of Academic Affairs brown bag meetings in collaboration with other units to ensure consistent timing, record keeping, and topics allocation.
Essential Function:
Yes
Percentage of Time:
20
Safety Sensitive or Security Sensitive:
No
Hazardous weather category:
Non-Essential
Number of Vacancies:
1
Desired Start Date:
04/16/2024
Job Open Date:
03/08/2024
Job Close Date:
04/22/2024
Open Until Filled:
No
Special Instructions to Applicant:
Positions are advertised for a minimum of five (5) business days on our job website. After five (5) business days, positions can be closed at the discretion of the department at any time. This employment site is updated on a regular basis. The length of the recruitment and screening process may vary from position to position, depending upon a variety of factors. Should review of your qualifications result in a decision to pursue your candidacy, you will be contacted by phone or email.
We are only accepting applications submitted by April 22, 2024.
The University of South Carolina offers a valuable benefits package including but not limited to:
Click here to learn more about why you should work at USC.
Quicklink for Posting:
https://uscjobs.sc.edu/postings/165417
EEO Statement:
The University of South Carolina does not discriminate in educational or employment opportunities or decisions for qualified persons on the basis of age, ancestry, citizenship status, color, disability, ethnicity, familial status, gender (including transgender), gender identity or expression, genetic information, HIV/AIDs status, military status, national origin, pregnancy (false pregnancy, termination of pregnancy, childbirth, recovery therefrom or related medical conditions, breastfeeding), race, religion (including religious dress and grooming practices), sex, sexual orientation, veteran status, or any other bases under federal, state, local law, or regulations.
UVA Information Technology Services (ITS) is seeking an Integrated Solutions Engineer or Senior Integrated Solutions Engineer (depending upon experience) to...
Apply For This JobService Desk Specialist 495755 Position Type: Staff Position Number: 20112687 Department: IT Service Desk Job Summary/Basic Function:About This Role: The...
Apply For This JobJob Details Research Specialist A (Department of Cardiovascular Medicine) University Overview The University of Pennsylvania, the largest private employer in...
Apply For This JobJob Details The College is seeking to attract ethnically diverse instructors and staff who can inspire our increasingly diverse student...
Apply For This JobJob Details .pup-card { background: #ffffff; box-shadow: 0 10px 20px rgba(0, 0, 0, 0.08), 0 6px 6px rgba(0, 0, 0,...
Apply For This JobDental Assistant, Penn Dental Family Practice at Locust Walk University Overview The University of Pennsylvania, the largest private employer in...
Apply For This Job