University of Pennsylvania Hiring for Program Coordinator, Baker Retailing Initiative, Wharton School (Hybrid-Eligible) at Tangen Hall Full Time

The University of Pennsylvania, the largest private employer in Philadelphia, is a world-renowned leader in education, research, and innovation. This historic, Ivy League school consistently ranks among the top 10 universities in the annual U.S. News & World Report survey. Penn has 12 highly-regarded schools that provide opportunities for undergraduate, graduate and continuing education, all influenced by Penn’s distinctive interdisciplinary approach to scholarship and learning. As an employer Penn has been ranked nationally on many occasions with the most recent award from Forbes who named Penn one of America’s Best Large Employers in 2023.

Penn offers a unique working environment within the city of Philadelphia. The University is situated on a beautiful urban campus, with easy access to a range of educational, cultural, and recreational activities. With its historical significance and landmarks, lively cultural offerings, and wide variety of atmospheres, Philadelphia is the perfect place to call home for work and play.

The University offers a competitive benefits package that includes excellent healthcare and tuition benefits for employees and their families, generous retirement benefits, a wide variety of professional development opportunities, supportive work and family benefits, a wealth of health and wellness programs and resources, and much more.

Posted Job TitleProgram Coordinator, Baker Retailing Initiative, Wharton School (Hybrid-Eligible)Job Profile TitleCoordinator, ProgramJob Description SummaryUnder the supervision of the Senior Associate Director of Operations, Finance & Administration, the Program Coordinator is responsible for complex administrative support and project management for the day-to-day communications, administration, and event planning activities for the Center. This includes coordinating and executing all aspects of more than 25 events annually (C-suite board meetings and conferences, student and alumni events, speaker series, etc.), including our two highly visible events—CEO Summit in NYC and the Baker Retailing Center Ideathon. S/he will assist in managing event enrollment, the design of marketing materials, communications, catering, and the on-site program execution.

The Program Coordinator will perform all administrative functions for the Center, including coordinating calendars with the Faculty Director’s assistant. S/he will have regular interactions with internal and external VIP constituents such as faculty, staff, students, alumni, external clients of the school, and board members’ offices. Therefore, s/he must manage priorities effectively while delivering an extremely high level of professional service. S/he must be skilled at coordinated planning, management and execution of multiple related projects that result in accomplishing the strategic objectives of the center.

In addition, the Program Coordinator will be responsible for:
-Continual updates to the Board member listservs, which include names, titles, emails, addresses, phone numbers and the same for the assistants of these individuals. The individual will need to communicate these changes to other members within the team to ensure that all contact information is consistent across all platforms.
-Keeping the website updated which involves inputting data into the Events HQ platform to ensure all events populate onto the website.
-The individual will be required to help with the production of the newsletter, updating social media channels and providing support with producing marketing collateral materials.
– Managing the center’s work study students and monitoring their follow through on project support for the team and events. S/he will establish procedures and protocols for the student workers.
-Daily financial tasks and PO Requisitioner duties including creating purchase orders and making purchases in Ben Marketplace.

The Program Coordinator will serve as the center’s office manager, managing office inventory and equipment as well as managing interaction with internal and external vendors. S/he will serve as the day-to-day contact for facilities and IT regarding office, building, and IT related matters for the center.

S/he will be the initial point of contact to those who visit and contact the Baker Retailing Center. Therefore, the individual will need to have a poised and professional demeanor.Job Description

Job Responsibilities

• Provide day-to-day communications, administration, and event planning activities for the Center. This includes coordinating and executing all aspects of more than 25 events annually (C-suite board meetings and conferences, student and alumni events, speaker series, etc.), including our two highly visible events—CEO Summit in NYC and the Baker Retailing Center Ideathon. S/he will assist in managing event enrollment, the design of marketing materials, communications, catering, and the on-site program execution.

• Responsible for continual updates to:

  -the Board member listservs, which include names, titles, emails, addresses, phone numbers and the same for the assistants of these individuals. The individual will need to communicate these changes to other members within the team to ensure that all contact information is consistent across all platforms.
  -The website which involves inputting data into the Events HQ platform to ensure all events populate onto the website.
  -The individual will be required to help with the production of the newsletter, updating social media channels and providing support with producing marketing collateral materials.

• Perform all administrative functions for the Center, including coordinating calendars with the Faculty Director’s assistant. S/he will have regular interactions with internal and external VIP constituents such as faculty, staff, students, alumni, external clients of the school, and board members’ offices.

• Daily financial tasks and PO Requisitioner duties including creating purchase orders and making purchases in Ben Marketplace.

• Manage the center’s work study students and monitor their follow through on project support for the team and events. S/he will establish procedures and protocols for the student workers.

• Serve as the center’s office manager, managing office inventory and equipment as well as managing interaction with internal and external vendors. S/he will serve as the day-to-day contact for facilities and IT regarding office, building, and IT related matters for the center. S/he will be the initial point of contact to those who visit and contact the Baker Retailing Center.

Qualifications

• Bachelor’s degree with 2 to 3 years of work experience. Individual must possess excellent communication skills, attention to detail and a professional and outgoing demeanor. The individual must also be extremely adept at multi-tasking and working with different people at different levels with internal and external contacts. S/he must also be able to work well in a fast paced environment.

Job Location – City, StatePhiladelphia, PennsylvaniaDepartment / SchoolWharton SchoolPay Range$24.13 – $28.00 Hourly RateSalary offers are made based on the candidate’s qualifications, experience, skills, and education as they directly relate to the requirements of the position, as well as internal and market factors and grade profile. Affirmative Action Statement
Penn adheres to a policy that prohibits discrimination on the basis of race, color, sex, sexual orientation, gender identity, religion, creed, national or ethnic origin, citizenship status, age, disability, veteran status, or any other legally protected class.Special Requirements
Background check required after a conditional job offer is made. Consideration of the background check will be tailored to the requirements of the job.University Benefits

• Health, Life, and Flexible Spending Accounts: Penn offers comprehensive medical, prescription, behavioral health, dental, vision, and life insurance benefits to protect you and your family’s health and welfare. You can also use flexible spending accounts to pay for eligible health care and dependent care expenses with pre-tax dollars.
• Tuition: Take advantage of Penn’s exceptional tuition benefits. You, your spouse, and your dependent children can get tuition assistance here at Penn. Your dependent children are also eligible for tuition assistance at other institutions.
• Retirement: Penn offers generous retirement plans to help you save for your future. Penn’s Basic, Matching, and Supplemental retirement plans allow you to save for retirement on a pre-tax or Roth basis. Choose from a wide variety of investment options through TIAA and Vanguard.
• Time Away from Work: Penn provides you with a substantial amount of time away from work during the course of the year. This allows you to relax, take vacations, attend to personal affairs, recover from illness or injury, spend time with family—whatever your personal needs may be.
• Long-Term Care Insurance: In partnership with Genworth Financial, Penn offers faculty and staff (and your eligible family members) long-term care insurance to help you cover some of the costs of long-term care services received at home, in the community or in a nursing facility. If you apply when you’re newly hired, you won’t have to provide proof of good health or be subject to underwriting requirements. Eligible family members must always provide proof of good health and are subject to underwriting.
• Wellness and Work-life Resources: Penn is committed to supporting our faculty and staff as they balance the competing demands of work and personal life. That’s why we offer a wide variety of programs and resources to help you care for your health, your family, and your work-life balance.
• Professional and Personal Development: Penn provides an array of resources to help you advance yourself personally and professionally.
• University Resources: As a member of the Penn community, you have access to a wide range of University resources as well as cultural and recreational activities. Take advantage of the University’s libraries and athletic facilities, or visit our arboretum and art galleries. There’s always something going on at Penn, whether it’s a new exhibit at the Penn Museum, the latest music or theater presentation at the Annenberg Center, or the Penn Relays at Franklin Field to name just a few examples. As a member of the Penn community, you’re right in the middle of the excitement—and you and your family can enjoy many of these activities for free.
• Discounts and Special Services: From arts and entertainment to transportation and mortgages, you’ll find great deals for University faculty and staff. Not only do Penn arts and cultural centers and museums offer free and discounted admission and memberships to faculty and staff. You can also enjoy substantial savings on other goods and services such as new cars from Ford and General Motors, cellular phone service plans, movie tickets, and admission to theme parks.
• Flexible Work Hours: Flexible work options offer creative approaches for completing work while promoting balance between work and personal commitments. These approaches involve use of non-traditional work hours, locations, and/or job structures.
• Penn Home Ownership Services: Penn offers a forgivable loan for eligible employees interested in buying a home or currently residing in West Philadelphia, which can be used for closing costs or home improvements.
• Adoption Assistance: Penn will reimburse eligible employees on qualified expenses in connection with the legal adoption of an eligible child, such as travel or court fees, for up to two adoptions in your household.

To learn more, please visit: https://www.hr.upenn.edu/PennHR/benefits-pay