University of Pennsylvania Hiring for Assistant Director, Events & Operations at Claudia Cohen Hall Full Time

The University of Pennsylvania, the largest private employer in Philadelphia, is a world-renowned leader in education, research, and innovation. This historic, Ivy League school consistently ranks among the top 10 universities in the annual U.S. News & World Report survey. Penn has 12 highly-regarded schools that provide opportunities for undergraduate, graduate and continuing education, all influenced by Penn’s distinctive interdisciplinary approach to scholarship and learning. As an employer Penn has been ranked nationally on many occasions with the most recent award from Forbes who named Penn one of America’s Best Large Employers in 2023.

Penn offers a unique working environment within the city of Philadelphia. The University is situated on a beautiful urban campus, with easy access to a range of educational, cultural, and recreational activities. With its historical significance and landmarks, lively cultural offerings, and wide variety of atmospheres, Philadelphia is the perfect place to call home for work and play.

The University offers a competitive benefits package that includes excellent healthcare and tuition benefits for employees and their families, generous retirement benefits, a wide variety of professional development opportunities, supportive work and family benefits, a wealth of health and wellness programs and resources, and much more.

Posted Job TitleAssistant Director, Events & OperationsJob Profile TitleAssociate Director B, Arts and Media, EventsJob Description SummaryThe Assistant Director for Events will plan, organize, develop, administer, and oversee events for the Undergraduate Admissions Office (UGAO). Keeping intentional equity and collective care in mind, this position will implement event logistics that provide inclusive opportunities and meaningful clarity for students, colleagues, and families who wish to engage with the University and admissions process. Through strategic boldness, the Assistant Director for Events will establish best practices for event logistics and branding across admissions events (both on and off campus). Utilizing a sense of directed focus, this position provides attention and responsibility for key areas including the maintenance and consolidation of branded inventory, venue reservation centralization, event budget reconciliation and maintenance, and logistics execution for marquee on-campus events including Quaker Days.Job Description

Job Responsibilities

• Work with the UGAO staff as a planner of roughly 50 annual events including major events for prospective and admitted students, Admissions partner summits, etc.

• Plan, manage and execute all aspects of events; locating venues, research, vendors and bidding, budgets, contracts, volunteer management (staff and students).

• Support virtual event practices and the execution of virtual events. This also includes understanding different solutions for running hybrid-style events.

• Planning of College Counselor programs and other outreach events.

Qualifications

• Bachelor’s Degree and two to three years of experience in special events planning, coordination and execution, or the equivalent combination of education and experience, are required; three to five years of experience preferred.

• Experience running virtual and hybrid events required with an understanding of Zoom and MS Teams virtual event/meeting platforms.

• Must have extensive skills in leveraging Microsoft Excel, Power Point, Word and Outlook, with proven ability to learn and adopt new technologies and software platforms.

• Must be highly organized and self-initiated while working as a member of a team within a goal-oriented environment.

• Must be able to manage simultaneous projects independently.

• Excellent writing, communication and interpersonal skills required.

• Ability to work under pressure and meet deadlines are essential.

• Understanding of audio-visual equipment.

• Experience with Slate CRM desirable.

• Some weekend and evening work required.

Application Requirement

• A Cover Letter and Resume/CV are required to be considered for this position. Please upload your Cover Letter where it asks you to upload your Resume/CV; multiple documents are allowed.

Job Location – City, StatePhiladelphia, PennsylvaniaDepartment / SchoolProvost’s CenterPay Range$43,919.00 – $62,000.00 Annual RateSalary offers are made based on the candidate’s qualifications, experience, skills, and education as they directly relate to the requirements of the position, as well as internal and market factors and grade profile. Affirmative Action Statement
Penn adheres to a policy that prohibits discrimination on the basis of race, color, sex, sexual orientation, gender identity, religion, creed, national or ethnic origin, citizenship status, age, disability, veteran status, or any other legally protected class.Special Requirements
Background check required after a conditional job offer is made. Consideration of the background check will be tailored to the requirements of the job.University Benefits

• Health, Life, and Flexible Spending Accounts: Penn offers comprehensive medical, prescription, behavioral health, dental, vision, and life insurance benefits to protect you and your family’s health and welfare. You can also use flexible spending accounts to pay for eligible health care and dependent care expenses with pre-tax dollars.
• Tuition: Take advantage of Penn’s exceptional tuition benefits. You, your spouse, and your dependent children can get tuition assistance here at Penn. Your dependent children are also eligible for tuition assistance at other institutions.
• Retirement: Penn offers generous retirement plans to help you save for your future. Penn’s Basic, Matching, and Supplemental retirement plans allow you to save for retirement on a pre-tax or Roth basis. Choose from a wide variety of investment options through TIAA and Vanguard.
• Time Away from Work: Penn provides you with a substantial amount of time away from work during the course of the year. This allows you to relax, take vacations, attend to personal affairs, recover from illness or injury, spend time with family—whatever your personal needs may be.
• Long-Term Care Insurance: In partnership with Genworth Financial, Penn offers faculty and staff (and your eligible family members) long-term care insurance to help you cover some of the costs of long-term care services received at home, in the community or in a nursing facility. If you apply when you’re newly hired, you won’t have to provide proof of good health or be subject to underwriting requirements. Eligible family members must always provide proof of good health and are subject to underwriting.
• Wellness and Work-life Resources: Penn is committed to supporting our faculty and staff as they balance the competing demands of work and personal life. That’s why we offer a wide variety of programs and resources to help you care for your health, your family, and your work-life balance.
• Professional and Personal Development: Penn provides an array of resources to help you advance yourself personally and professionally.
• University Resources: As a member of the Penn community, you have access to a wide range of University resources as well as cultural and recreational activities. Take advantage of the University’s libraries and athletic facilities, or visit our arboretum and art galleries. There’s always something going on at Penn, whether it’s a new exhibit at the Penn Museum, the latest music or theater presentation at the Annenberg Center, or the Penn Relays at Franklin Field to name just a few examples. As a member of the Penn community, you’re right in the middle of the excitement—and you and your family can enjoy many of these activities for free.
• Discounts and Special Services: From arts and entertainment to transportation and mortgages, you’ll find great deals for University faculty and staff. Not only do Penn arts and cultural centers and museums offer free and discounted admission and memberships to faculty and staff. You can also enjoy substantial savings on other goods and services such as new cars from Ford and General Motors, cellular phone service plans, movie tickets, and admission to theme parks.
• Flexible Work Hours: Flexible work options offer creative approaches for completing work while promoting balance between work and personal commitments. These approaches involve use of non-traditional work hours, locations, and/or job structures.
• Penn Home Ownership Services: Penn offers a forgivable loan for eligible employees interested in buying a home or currently residing in West Philadelphia, which can be used for closing costs or home improvements.
• Adoption Assistance: Penn will reimburse eligible employees on qualified expenses in connection with the legal adoption of an eligible child, such as travel or court fees, for up to two adoptions in your household.

To learn more, please visit: https://www.hr.upenn.edu/PennHR/benefits-pay