University of Wisconsin Oshkosh Looking for Department Assistant Full Time

Position Title: Department Assistant

Description:

Provide administrative support for the Department of Sociology and the Master of Public Administration program across the three campuses. Work in collaboration with the department chairperson, faculty, and staff performing various responsibilities in support of department programs, assisting undergraduate and graduate students with needs that arise, and setting priorities to ensure that deadlines are met.

Official Title: Department Assistant

Business Title:

Department Assistant

Employment Class: University Staff 

FTE: .80

Compensation: Starting at $18.00/hour

FLSA Status:

Non Exempt 

Terms of Employment: Continuous

Position Summary:

Provides general administrative support to assigned administrator and department in the recently merged Department of Sociology and the Master of Public Administration program across the three campuses. Establishes, maintains, and ensures compliance of department and program records to ensure departmental goals. Tracks department funds and purchasing. May handle a variety of clerical, student support, and facility coordination duties. UW Oshkosh provides a competitive benefits package for all benefit-eligible positions. Click here for more details.

Responsibilities

• Serves as a primary point of contact for the department and program
• Develops, implements, and maintains methods and organizational systems directed at the maintenance of electronic/physical records related to department operations according to established policies and procedures
• Coordinates projects and program components including, scheduling and logistics, unit workflow, and identifies areas for process improvements
• Identifies, troubleshoots, and resolves problems regarding technical systems and programs related to department operations
• Monitors the department, unit or program budget and expenses, and may assist in the development of program budget and projections
• May provide operational guidance and training on day-to-day activities of student workers and program staff

Qualifications

Required:

H.S. Diploma minimum

Prior experience with various computer applications. This may include Microsoft Suite, Adobe Acrobat, and web tools.

Evidence of excellent written, oral and overall interpersonal skills.

Proven ability to learn and apply new software applications and/or processes to optimize efficiency.

Evidence of prioritization and coordination of multiple tasks or projects of equal importance.

Proven organizational skills with a strong attention to detail.

Demonstrated commitment to diversity, equity, and inclusion

Preferred:

Bachelor’s degree

Experience in administrative support roles which may include purchasing, budgeting tracking reporting, and policy adherence

To Apply:

Applicants must submit the following documents using the online application: cover letter, resume, and three professional references.

For questions regarding your application and additional options to apply, contact Human Resources at [email protected] or 920-424-1166.

Application Deadline:

TO ENSURE CONSIDERATION: Applications received by July 16, 2023 are ensured full consideration. Applications received after that date may be given consideration at the discretion of the search committee. Application materials will be evaluated and the most qualified applicants will be invited to participate in the next step of the selection process. Incomplete and/or late application materials may not receive consideration.

If you have questions regarding this recruitment, or if you are not able to complete the application online due to a disability or system problem, please contact the Office of Human Resources.

Legal Notices:

AA/EO Statement
The University of Wisconsin Oshkosh (UWO) is an equal opportunity and affirmative action employer committed to assembling a diverse, broadly trained faculty and staff. We strongly encourage women, minorities, people with disabilities and veterans to apply. UWO, in compliance with applicable laws and in furtherance of its commitment to fostering an environment that welcomes and embraces diversity, does not discriminate on the basis of race, color, national origin, religion, sex, sexual orientation, gender identity/expression, disability, or protected veteran status.

DEI Statement
Diversity drives innovation, creativity, and progress. At the University of Wisconsin Oshkosh, the culture, identities, life experiences, unique abilities, and talents of every individual contribute to the foundation of our success. Creating and maintaining an inclusive and equitable environment is of paramount importance to us. This pursuit prepares all of us to be global citizens who will contribute to the betterment of the world. We are committed to a university culture that provides everyone with the opportunity to thrive.

Reasonable Accommodations
UWO provides reasonable accommodations to qualified individuals with disabilities who are employees or applicants for employment. Employment opportunities will not be denied because of the need to make reasonable accommodations for a qualified individual with a disability. If you need assistance or accommodation in applying because of a disability, please contact [email protected] or 920-424-1166. This job announcement and other material on this site will be made available in alternate formats upon request to an individual with a disability.

Confidentiality of Applicant Materials
UWO is a State agency and subject to Wisconsin’s Open Records Law. UWO will not, however, reveal the identities of applicants who request confidentiality in writing except as may be required by Wisconsin’s Open Records law. In certain circumstances, the identities of “final candidates” and/or the identity of the appointed applicant must be revealed upon request.

CBC & Reference Check Policy
All candidates for employment are subject to a pre-employment screening which includes a criminal background check, work authorization, and verification of education. It will also require you and your references to answer questions regarding sexual violence and sexual harassment.

Work Authorization
The University of Wisconsin Oshkosh does not offer H-1B or other work authorization visa sponsorship for this position. Candidates must be legally authorized to work in the United States at the time of hire and maintain work authorization throughout the employment term.

Annual Security and Fire Safety Report (Clery Act)
For the UWO Annual Security and Fire Safety Reports (i.e., Clery Report), which includes statistics about reported crimes and information about campus security policies, see https://uwosh.edu/police/, or call UWO Police Department, at (920) 424-1212 for a paper copy.