Assistant Development Officer, Penn Medicine
University Overview
The University of Pennsylvania, the largest private employer in Philadelphia, is a world-renowned leader in education, research, and innovation. This historic, Ivy League school consistently ranks among the top 10 universities in the annual U.S. News & World Report survey. Penn has 12 highly-regarded schools that provide opportunities for undergraduate, graduate and continuing education, all influenced by Penn’s distinctive interdisciplinary approach to scholarship and learning. As an employer Penn has been ranked nationally on many occasions with the most recent award from Forbes who named Penn one of America’s Best Large Employers in 2023.
Penn offers a unique working environment within the city of Philadelphia. The University is situated on a beautiful urban campus, with easy access to a range of educational, cultural, and recreational activities. With its historical significance and landmarks, lively cultural offerings, and wide variety of atmospheres, Philadelphia is the perfect place to call home for work and play.
The University offers a competitive benefits package that includes excellent healthcare and tuition benefits for employees and their families, generous retirement benefits, a wide variety of professional development opportunities, supportive work and family benefits, a wealth of health and wellness programs and resources, and much more.
Posted Job Title
Assistant Development Officer, Penn Medicine
Job Profile Title
Assistant Development Officer A
Job Description Summary
The Assistant Development Officer (ADO) serves as an instrumental member of the Penn Medicine Development and Alumni Relations (PMDAR) team working to advance the mission of the Perelman School of Medicine (PSOM). The ADO works in partnership with the Executive Director of Development to plan, coordinate, and implement development efforts for defined areas currently including Undergraduate and Graduate Medical Education, Biomedical Graduate Studies, and Master’s and Certificate Programs. The ADO assumes writing responsibilities for donor and faculty proposals, updates, and communications. The ADO works closely with PSOM senior level faculty and administrators; Alumni; and volunteers to meet funding goals. The ADO also assists the Executive Director of Development and the Alumni gift officers with donor identification, planning, solicitation, cultivation, and stewardship.
Job Description
Specific Responsibilities:
Stewardship. Produce and/or coordinate stewardship reports and activities for donors with communications staff and gift officers including annual reports, thank you and outreach letters, e-communications, and recognition pieces such as plaques and donor listings. For larger stewardship reports, and following direction of gift officers, this position will serve as a project manager to ensure deadlines are met.
Proposal/Solicitation Writing and Coordination. Responsible for drafting of select gift proposals, assisting the gift officers with regard to the drafting of invitation letters, reports, and select correspondence. This position also plays a lead role in planning, executing and reporting on annual appeals and mailings throughout the year.
Collateral Material Creation. Working alongside their manager, this role will be responsible for first drafts of many information pieces, including designing one-pagers and other collateral materials. This role will attend faculty meetings, keep notes and help draft materials to be used for lay-audiences. Creation of these materials are a team effort, and this role plays an integral part of streamlining the process and adhering to timelines.
Volunteer Involvement. Serve as a key team member supporting content and communications for advisory boards/groups and such as the Medical Alumni Advisory Council. Working with colleagues who staff the groups, provide assistance with the production of materials and logistical arrangements as needed. Liaise with colleagues working with Councils across the office to employ best practices.
Faculty Relations. This role works alongside colleagues to record notes and action items from meetings with faculty. They will work closely with the administrative and support staff for the faculty to coordinate meetings and enhance relationships. When needed, this role will draft briefing materials for faculty and institutional leadership.
Donor Relations. Work collaboratively with PSOM and PMDAR gift officers, donor relations, and communications to help ensure that the process of donor acknowledgments by key faculty takes place. Coordinate with donor relations staff to ensure accurate recording of gifts and communication with donors and departments.
Cultivation/Donor Identification. Work collaboratively with colleagues to provide support in the identification and cultivation of new prospective donors. This includes managing systems to organize/keep records of identified prospective donors for day-to-day tasks and in database.
Donor Management/Project Management. Maintain primary responsibility for the tracking and management of gift data including the retrieval of data and production and analysis of reports. Be able to step in as needed by gift officers as point person for specific projects. Navigate priority projects through to completion, working collaboratively with many colleagues in many areas of development.
Special Events. Work with the major gift and institutional events team to help plan, staff, and coordinate meetings and special events related to donor and volunteer activity as needed.
Qualifications:
Bachelor’s degree and 1-3 years of relevant experience in fast-paced office environment or equivalent combination of education and experience required, preferably in institutional development, with exposure to donor management, annual giving, major gifts, volunteer management, and stewardship.
Strong administrative experience and the ability to establish objectives and organize a successful approach to achieving fund-raising goals.
Ability to work independently, but collaboratively as part of a goal-oriented team.
Excellent oral and written communication and interpersonal skills.
Superior attention to detail in an environment where accuracy and timely completion of tasks is critical to maintaining faculty and donor satisfaction.
Solid computer skills required: familiarity with donor management databases, report writing aptitude, web sites, internet, word processing, etc. Proficiency in preparation of numeric- and text-laden spreadsheets, Power Point, Excel, etc.
Creativity is important to the role as it often requires translating information into templates or formatted documents that are appealing to a donor or program. Graphic design experience is not required, but a familiarity with InDesign, Photoshop or Adobe PDF edits are strongly encouraged.
Capability to handle complex and highly confidential information.
Ability to travel both locally and nationally, must be willing to work evenings and weekends.
Valid driver’s license required.
Ability to lift 25 lbs. or less.
Job Location – City, State
Philadelphia, Pennsylvania
Department / School
Development and Alumni Relations
Pay Range
$43,919.00 – $59,000.00 Annual Rate
Salary offers are made based on the candidate’s qualifications, experience, skills, and education as they directly relate to the requirements of the position, as well as internal and market factors and grade profile.
Affirmative Action Statement
Penn adheres to a policy that prohibits discrimination on the basis of race, color, sex, sexual orientation, gender identity, religion, creed, national or ethnic origin, citizenship status, age, disability, veteran status, or any other legally protected class.
Special Requirements
Background check required after a conditional job offer is made. Consideration of the background check will be tailored to the requirements of the job.
University Benefits
To learn more, please visit: https://www.hr.upenn.edu/PennHR/benefits-pay
To apply, visit https://wd1.myworkdaysite.com/en-US/recruiting/upenn/careers-at-penn/job/3535-Market/Assistant-Development-Officer–Penn-Medicine_JR00073983-1
Copyright ©2022 Jobelephant.com Inc. All rights reserved.
Posted by the FREE value-added recruitment advertising agency
jeid-a973bd311669f94cb4a7e9f54b5152a1
Full-time faculty members are first and foremost teachers and play a key role within a school as course leads. They...
Apply For This JobJob Details Posting Number: S10873P Working Title: BUILDING SERVICES WORKER, LEAD Department: FMD-Svcs-Blding Svcs About the University of Georgia: Since...
Apply For This JobJob Details Search #: 498002Work type: Full-timeLocation: Storrs CampusCategories: Administrative Services JOB SUMMARY The College of Agriculture, Health and Natural...
Apply For This JobCounselor – Academic Standards Salary: $40,173.00 – $53,631.00 AnnuallyJob Type: FT Exempt Salaried StaffJob Number: FY2402468Closing: 4/7/2024 11:59 PM MountainLocation:...
Apply For This JobJob Details Position Title:: Public Communication Specialist Working Title:: Public Communication Specialist Position Number:: 008807 Full-time or Part-time:: Full Time...
Apply For This JobJob Details Category:: Adjunct Positions – Teaching FacultySubscribe:: Department:: Accounting/School of Business and Professional CareersLocations:: Valhalla, NYPosted:: Nov 4, 2022Closes::...
Apply For This Job