University of Pennsylvania Hiring for ASSISTANT DEVELOPMENT OFFICER FOR ANNUAL GIVING AND ENGAGEMENT at 3535 Market Full Time

The University of Pennsylvania, the largest private employer in Philadelphia, is a world-renowned leader in education, research, and innovation. This historic, Ivy League school consistently ranks among the top 10 universities in the annual U.S. News & World Report survey. Penn has 12 highly-regarded schools that provide opportunities for undergraduate, graduate and continuing education, all influenced by Penn’s distinctive interdisciplinary approach to scholarship and learning. As an employer Penn has been ranked nationally on many occasions with the most recent award from Forbes who named Penn one of America’s Best Large Employers in 2023.

Penn offers a unique working environment within the city of Philadelphia. The University is situated on a beautiful urban campus, with easy access to a range of educational, cultural, and recreational activities. With its historical significance and landmarks, lively cultural offerings, and wide variety of atmospheres, Philadelphia is the perfect place to call home for work and play.

The University offers a competitive benefits package that includes excellent healthcare and tuition benefits for employees and their families, generous retirement benefits, a wide variety of professional development opportunities, supportive work and family benefits, a wealth of health and wellness programs and resources, and much more.

Posted Job TitleASSISTANT DEVELOPMENT OFFICER FOR ANNUAL GIVING AND ENGAGEMENTJob Profile TitleAssistant Development Officer AJob Description SummaryThe Assistant Development Officer (ADO) is responsible for multi-faceted contributions to the Perelman School of Medicine development program, specifically for Annual Giving and Alumni Relations. Duties will include prospect identification, cultivation, stewardship, communications including the development of written materials, donor relations, event and meeting organization and data management. Superior writing skills, project management experience, attention to detail, and excellent oral communication skills are essential. Customer service experience especially valued.Job Description

Job Responsibilities

• Prospect identification and engagement. Work collaboratively with Perelman School of Medicine gift officers and the Alumni Relations team to identify and cultivate new prospective donors in emerging constituency groups including Graduate Medical Education (GME), Biomedical Graduate Studies (PhD), and Masters and Certificate (MaC) program alumni.
• Support for student and recent graduate outreach. Responsible for helping to build a culture of engagement, gratitude, and philanthropy among current students that lays the groundwork for involvement as alumni. Will include supporting student events such as study breaks, student activities fair, Join the Ranks student giving and engagement campaign, graduating student gifts and contact info verification. Collaborate closely with Alumni Relations team to develop strategy.
• Responsible for creating appeals, power point slide presentations, outreach and stewardship letters, briefing materials, and other written communications. This will include working with staff and faculty to gather source material and synthesizing into engaging new content.
• Volunteer Support. Working with Alumni Relations and Major and Leadership Gifts teams, help plan advisory board meetings, including assisting with the production of meeting materials, logistical arrangements, and meeting follow-up. Provide high-level volunteer management support for the Medical Alumni Advisory Council. Provide support for reunion committees and internal team coordination around reunion outreach.
• Coordination of financial data. Manage budget for Perelman School of Medicine team using Penn’s Ben Financials system. Process budget requests and maintain detailed and accurate records.
• Project management and special appeals. Independently manage the logistics of finite campaigns, which may include drafting appeal letters, setting up online giving pages, producing and editing mailing lists, and providing customer service support.
• Special events. Work with faculty and development colleagues to plan and staff various meetings throughout the year, including lectures, symposia, virtual events, stewardship dinners, and other special events related to prospect/donor activity.
• Perform other duties as assigned.

**Please provide a resume and cover letter in order to be considered for this role. Please upload all documents in the “Resume/CV” section of the application prior to submitting.**

Qualifications

• Bachelor’s degree and 1-3 years of relevant experience in fast-paced office environment or equivalent combination of education and experience, preferably in institutional development or a related field, with exposure to development communications, prospect management, annual giving, major gifts, volunteer engagement, and stewardship.
• Excellent oral and written communication and interpersonal skills. Customer service experience is especially valued.
• Strong administrative and organizational skills and the ability to establish objectives and organize a successful approach to achieving program goals.
• Superior attention to detail in an environment where accuracy and timely completion of tasks and adherence to deadlines is critical to maintaining faculty and donor satisfaction. Ability to appropriately handle complex and highly confidential materials.
• Ability to work and manage time independently, but collaborate to achieve goals as part of a team, including with peers, all levels of managements, and constituents, from donors, volunteers, and alumni to School of Medicine faculty, staff, and administrators.
• Fluent computer skills required. Proficiency in PowerPoint, Excel, Word and virtual meeting platforms (Zoom, Teams, Bluejeans, etc.) necessary; experience with InDesign and Adobe Creative Suite a plus.
• Occasionally lifting 25 pounds or less.
• Ability to travel both locally and nationally if needed, must be willing to work occasional evenings and weekends.

Job Location – City, StatePhiladelphia, PennsylvaniaDepartment / SchoolDevelopment and Alumni RelationsPay Range$43,919.00 – $62,000.00 Annual RateSalary offers are made based on the candidate’s qualifications, experience, skills, and education as they directly relate to the requirements of the position, as well as internal and market factors and grade profile. Affirmative Action Statement
Penn adheres to a policy that prohibits discrimination on the basis of race, color, sex, sexual orientation, gender identity, religion, creed, national or ethnic origin, citizenship status, age, disability, veteran status, or any other legally protected class.Special Requirements
Background check required after a conditional job offer is made. Consideration of the background check will be tailored to the requirements of the job.University Benefits

• Health, Life, and Flexible Spending Accounts: Penn offers comprehensive medical, prescription, behavioral health, dental, vision, and life insurance benefits to protect you and your family’s health and welfare. You can also use flexible spending accounts to pay for eligible health care and dependent care expenses with pre-tax dollars.
• Tuition: Take advantage of Penn’s exceptional tuition benefits. You, your spouse, and your dependent children can get tuition assistance here at Penn. Your dependent children are also eligible for tuition assistance at other institutions.
• Retirement: Penn offers generous retirement plans to help you save for your future. Penn’s Basic, Matching, and Supplemental retirement plans allow you to save for retirement on a pre-tax or Roth basis. Choose from a wide variety of investment options through TIAA and Vanguard.
• Time Away from Work: Penn provides you with a substantial amount of time away from work during the course of the year. This allows you to relax, take vacations, attend to personal affairs, recover from illness or injury, spend time with family—whatever your personal needs may be.
• Long-Term Care Insurance: In partnership with Genworth Financial, Penn offers faculty and staff (and your eligible family members) long-term care insurance to help you cover some of the costs of long-term care services received at home, in the community or in a nursing facility. If you apply when you’re newly hired, you won’t have to provide proof of good health or be subject to underwriting requirements. Eligible family members must always provide proof of good health and are subject to underwriting.
• Wellness and Work-life Resources: Penn is committed to supporting our faculty and staff as they balance the competing demands of work and personal life. That’s why we offer a wide variety of programs and resources to help you care for your health, your family, and your work-life balance.
• Professional and Personal Development: Penn provides an array of resources to help you advance yourself personally and professionally.
• University Resources: As a member of the Penn community, you have access to a wide range of University resources as well as cultural and recreational activities. Take advantage of the University’s libraries and athletic facilities, or visit our arboretum and art galleries. There’s always something going on at Penn, whether it’s a new exhibit at the Penn Museum, the latest music or theater presentation at the Annenberg Center, or the Penn Relays at Franklin Field to name just a few examples. As a member of the Penn community, you’re right in the middle of the excitement—and you and your family can enjoy many of these activities for free.
• Discounts and Special Services: From arts and entertainment to transportation and mortgages, you’ll find great deals for University faculty and staff. Not only do Penn arts and cultural centers and museums offer free and discounted admission and memberships to faculty and staff. You can also enjoy substantial savings on other goods and services such as new cars from Ford and General Motors, cellular phone service plans, movie tickets, and admission to theme parks.
• Flexible Work Hours: Flexible work options offer creative approaches for completing work while promoting balance between work and personal commitments. These approaches involve use of non-traditional work hours, locations, and/or job structures.
• Penn Home Ownership Services: Penn offers a forgivable loan for eligible employees interested in buying a home or currently residing in West Philadelphia, which can be used for closing costs or home improvements.
• Adoption Assistance: Penn will reimburse eligible employees on qualified expenses in connection with the legal adoption of an eligible child, such as travel or court fees, for up to two adoptions in your household.

To learn more, please visit: https://www.hr.upenn.edu/PennHR/benefits-pay