The University of Pennsylvania, the largest private employer in Philadelphia, is a world-renowned leader in education, research, and innovation. This historic, Ivy League school consistently ranks among the top 10 universities in the annual U.S. News & World Report survey. Penn has 12 highly-regarded schools that provide opportunities for undergraduate, graduate and continuing education, all influenced by Penn’s distinctive interdisciplinary approach to scholarship and learning. As an employer Penn has been ranked nationally on many occasions with the most recent award from Forbes who named Penn one of America’s Best Large Employers in 2023.
Penn offers a unique working environment within the city of Philadelphia. The University is situated on a beautiful urban campus, with easy access to a range of educational, cultural, and recreational activities. With its historical significance and landmarks, lively cultural offerings, and wide variety of atmospheres, Philadelphia is the perfect place to call home for work and play.
The University offers a competitive benefits package that includes excellent healthcare and tuition benefits for employees and their families, generous retirement benefits, a wide variety of professional development opportunities, supportive work and family benefits, a wealth of health and wellness programs and resources, and much more.
Posted Job TitleAdministrative Coordinator (Division of Infectious Diseases)Job Profile TitleAdministrative CoordinatorJob Description SummaryThe Administrative Coordinator serves a diverse set of functions consisting of primary administrative support and coordination to the PIs and administrative leadership of Division of Infectious Diseases. The coordinator will schedule appointments and maintain calendars. Schedule meetings for internal and external staff, collaborators, funders, and others as needed. Prepare communications, such as memos, emails, reports and other correspondence. Compose and edit documents from letters to reports and instructional documents. Create and maintain filing systems, both electronic and physical. Manage division physical mail. Coordinate travel to meetings, presentations and collaborative events and process reimbursement reports. Plan a variety of departmental meetings and events, including space, hotels, food, gifts and transportation. Prepare communications, such as memos, emails as well as other projects as assigned.
This role requires excellent interpersonal skills and the ability to interact effectively with faculty, as well as the ability to exercise discretion in working with confidential and sensitive matters. Excellent verbal and written communication. Other Penn Medicine duties as assigned. The position is hybrid.Job Description
Job Responsibilities
The Administrative Coordinator serves a diverse set of functions consisting of primary administrative support and coordination to the PIs and administrative leadership of Division of Infectious Diseases. The coordinator will schedule appointments and maintain calendars. Schedule meetings for internal and external staff, collaborators, funders, and others as needed. Prepare communications, such as memos, emails, reports and other correspondence. Compose and edit documents from letters to reports and instructional documents. Create and maintain filing systems, both electronic and physical. Manage division physical mail. Coordinate travel to meetings, presentations and collaborative events and process reimbursement reports. Plan a variety of departmental meetings and events, including space, hotels, food, gifts and transportation. Prepare communications, such as memos, emails as well as other projects as assigned.
This role requires excellent interpersonal skills and the ability to interact effectively with faculty, as well as the ability to exercise discretion in working with confidential and sensitive matters. Excellent verbal and written communication. Other Penn Medicine duties as assigned. The position is hybrid.
Qualifications
Job Location – City, StatePhiladelphia, PennsylvaniaDepartment / SchoolPerelman School of MedicinePay Range$20.45 – $25.50 Hourly RateSalary offers are made based on the candidate’s qualifications, experience, skills, and education as they directly relate to the requirements of the position, as well as internal and market factors and grade profile. Affirmative Action Statement
Penn adheres to a policy that prohibits discrimination on the basis of race, color, sex, sexual orientation, gender identity, religion, creed, national or ethnic origin, citizenship status, age, disability, veteran status, or any other legally protected class.Special Requirements
Background check required after a conditional job offer is made. Consideration of the background check will be tailored to the requirements of the job.University Benefits
To learn more, please visit: https://www.hr.upenn.edu/PennHR/benefits-pay
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