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University of Pennsylvania Hiring for Academic Coordinator – Bioengineering – Penn Engineering (Hybrid Eligible) at Philadelphia Full Time
Job Details
Academic Coordinator – Bioengineering – Penn Engineering (Hybrid Eligible)
University Overview
The University of Pennsylvania, the largest private employer in Philadelphia, is a world-renowned leader in education, research, and innovation. This historic, Ivy League school consistently ranks among the top 10 universities in the annual U.S. News & World Report survey. Penn has 12 highly-regarded schools that provide opportunities for undergraduate, graduate and continuing education, all influenced by Penn’s distinctive interdisciplinary approach to scholarship and learning. As an employer Penn has been ranked nationally on many occasions with the most recent award from Forbes who named Penn one of America’s Best Large Employers in 2023.
Penn offers a unique working environment within the city of Philadelphia. The University is situated on a beautiful urban campus, with easy access to a range of educational, cultural, and recreational activities. With its historical significance and landmarks, lively cultural offerings, and wide variety of atmospheres, Philadelphia is the perfect place to call home for work and play.
The University offers a competitive benefits package that includes excellent healthcare and tuition benefits for employees and their families, generous retirement benefits, a wide variety of professional development opportunities, supportive work and family benefits, a wealth of health and wellness programs and resources, and much more.
Posted Job Title
Academic Coordinator – Bioengineering – Penn Engineering (Hybrid Eligible)
Job Profile Title
Academic Coordinator
Job Description Summary
Penn Engineering’s world-acclaimed faculty, state-of-the-art research laboratories and highly interdisciplinary curricula offer an experience that is unparalleled. Innovation and technology drive every program and transform the fundamentals of what future engineers are learning. http://www.seas.upenn.edu/
The Academic Coordinator will be a key member of the BE team, responsible for managing academic functions such as rostering, accreditation, course management, and registration.
Job Description
In close collaboration with Department Chair, Administrative Director, and Associate Director for Advising, the Academic Coordinator will be responsible for maintaining the BE roster, including courses for all levels (UG, masters, PhD) and XCAT. They will provide support through the registration and graduation processes, including processing permit requests, clearing worksheets, and updating student information.
They will process program and course updates in Curriculum Manager, and support the Undergraduate Program Chair as needed with issues related to the BE curriculum. They will offer course support in the form of arranging events for faculty in undergraduate courses (e.g. demo days, independent study poster sessions, and senior design), and process hiring of TAs and other course support personnel.
The Academic Coordinator will act as primary administrative support through the ABET accreditation process and assist faculty members with collecting needed information and updating ongoing documentation. They will serve as logistical support during accreditation site visits, and process after-action reporting for future accreditation cycles.
Qualifications:
Bachelor’s degree and a minimum of two years of experience or an equivalent combination of education and experience. Experience working with faculty preferred. Ability to master policies and procedures in a timely manner and communicate them to others. Capable of independent judgement. Able to maintain confidentiality of records and sensitive information. Able to deal professionally and tactfully with diverse constituents. Excellent organizational, relational, and customer service skills; strong verbal and written communication skills; intermediate to advanced computer skills. Demonstrated ability to self-teach applications. Ability to take initiative and work independently, multi-task, set and adjust priorities, and work as part of a team. Existing familiarity with Penn systems and policies highly desired but not required.
Job Location – City, State
Philadelphia, Pennsylvania
Hybrid Eligible – This position is eligible for a hybrid work schedule with a work week divided between working onsite and working remotely.
The budgeted range for this position is $28 -$31 an hour.
Department / School
School of Engineering and Applied Science
Pay Range
$20.45 – $30.00 Hourly Rate
Salary offers are made based on the candidate’s qualifications, experience, skills, and education as they directly relate to the requirements of the position, as well as internal and market factors and grade profile.
Affirmative Action Statement
Penn adheres to a policy that prohibits discrimination on the basis of race, color, sex, sexual orientation, gender identity, religion, creed, national or ethnic origin, citizenship status, age, disability, veteran status, or any other legally protected class.
Special Requirements
Background check required after a conditional job offer is made. Consideration of the background check will be tailored to the requirements of the job.
University Benefits
- Health, Life, and Flexible Spending Accounts: Penn offers comprehensive medical, prescription, behavioral health, dental, vision, and life insurance benefits to protect you and your family’s health and welfare. You can also use flexible spending accounts to pay for eligible health care and dependent care expenses with pre-tax dollars.
- Tuition: Take advantage of Penn’s exceptional tuition benefits. You, your spouse, and your dependent children can get tuition assistance here at Penn. Your dependent children are also eligible for tuition assistance at other institutions.
- Retirement: Penn offers generous retirement plans to help you save for your future. Penn’s Basic, Matching, and Supplemental retirement plans allow you to save for retirement on a pre-tax or Roth basis. Choose from a wide variety of investment options through TIAA and Vanguard.
- Time Away from Work: Penn provides you with a substantial amount of time away from work during the course of the year. This allows you to relax, take vacations, attend to personal affairs, recover from illness or injury, spend time with family—whatever your personal needs may be.
- Long-Term Care Insurance: In partnership with Genworth Financial, Penn offers faculty and staff (and your eligible family members) long-term care insurance to help you cover some of the costs of long-term care services received at home, in the community or in a nursing facility. If you apply when you’re newly hired, you won’t have to provide proof of good health or be subject to underwriting requirements. Eligible family members must always provide proof of good health and are subject to underwriting.
- Wellness and Work-life Resources: Penn is committed to supporting our faculty and staff as they balance the competing demands of work and personal life. That’s why we offer a wide variety of programs and resources to help you care for your health, your family, and your work-life balance.
- Professional and Personal Development: Penn provides an array of resources to help you advance yourself personally and professionally.
- University Resources: As a member of the Penn community, you have access to a wide range of University resources as well as cultural and recreational activities. Take advantage of the University’s libraries and athletic facilities, or visit our arboretum and art galleries. There’s always something going on at Penn, whether it’s a new exhibit at the Penn Museum, the latest music or theater presentation at the Annenberg Center, or the Penn Relays at Franklin Field to name just a few examples. As a member of the Penn community, you’re right in the middle of the excitement—and you and your family can enjoy many of these activities for free.
- Discounts and Special Services: From arts and entertainment to transportation and mortgages, you’ll find great deals for University faculty and staff. Not only do Penn arts and cultural centers and museums offer free and discounted admission and memberships to faculty and staff. You can also enjoy substantial savings on other goods and services such as new cars from Ford and General Motors, cellular phone service plans, movie tickets, and admission to theme parks.
- Flexible Work Hours: Flexible work options offer creative approaches for completing work while promoting balance between work and personal commitments. These approaches involve use of non-traditional work hours, locations, and/or job structures.
- Penn Home Ownership Services: Penn offers a forgivable loan for eligible employees interested in buying a home or currently residing in West Philadelphia, which can be used for closing costs or home improvements.
- Adoption Assistance: Penn will reimburse eligible employees on qualified expenses in connection with the legal adoption of an eligible child, such as travel or court fees, for up to two adoptions in your household.
To learn more, please visit: https://www.hr.upenn.edu/PennHR/benefits-pay
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