Office of Sponsored Programs-621100
Career Area :
Research Professionals
Posting Open Date:
02/09/2024
Application Deadline:
02/23/2024
Open Until Filled:
No
Position Type:
Permanent Staff (EHRA NF)
Working Title:
Sponsored Programs Specialist
Appointment Type:
EHRA Non-Faculty
Position Number:
00062149
Vacancy ID:
NF0007814
Full Time/Part Time:
Full-Time Permanent
FTE:
1
Hours per week:
40
Position Location:
North Carolina, US
Hiring Range:
$62,500 – $71,200
Proposed Start Date:
04/15/2024
Be a Tar Heel!:
A global higher education leader in innovative teaching, research and public service, the University of North Carolina at Chapel Hill consistently ranks as one of the nation’s top public universities. Known for its beautiful campus, world-class medical care, commitment to the arts and top athletic programs, Carolina is an ideal place to teach, work and learn.One of the best college towns and best places to live in the United States, Chapel Hill has diverse social, cultural, recreation and professional opportunities that span the campus and community.University employees can choose from a wide range of professional training opportunities for career growth, skill development and lifelong learning and enjoy exclusive perks for numerous retail, restaurant and performing arts discounts, savings on local child care centers and special rates on select campus events. UNC-Chapel Hill offers full-time employees a comprehensive benefits package, paid leave, and a variety of health, life and retirement plans and additional programs that support a healthy work/life balance.
Primary Purpose of Organizational Unit:
The Office of Sponsored Programs (OSP) partners with the research community to support and advance the University’s research mission by providing leadership and expertise in research administration. OSP facilitates and manages all aspects of sponsored research administration for over $1B in sponsored awards each year while developing and maintaining strong relationships with campus partners and external sponsors. OSP is responsible for the following primary functions: (1) proposal review and submission, (2) award negotiation, (3) award management, (4) financial reporting and cash management, (5) F&A rate development, negotiation, and review, (6) cost analysis and research service center (recharge) rate development, (7) monitoring and oversight of time and effort reporting, (8) oversight of regulatory compliance, (9) training and development for research administration personnel, and (10) Project closeout and final reporting requirements. OSP provides complete sponsored project life cycle support (sometimes known as pre-award and post-award services) to faculty and staff.
There are four functional areas of responsibility within the Office of Sponsored Programs, which have the following types of positions: (1) program administration; (2) accounting, financial reporting, and cash management; (3) data management reporting and analysis; and (4) financial compliance, effort reporting, cost studies, and cost accounting standards (CAS).
OSP serves as the official institutional signatory for the Chancellor and is responsible for reviewing and authorizing proposal submissions, as well as negotiating and administering awards on behalf of the University. These activities include monitoring institutional compliance for research and training activities, pre-award services, billing and financial reporting, cash management, cost analysis and compliance of research-related activities, verification of technical report and patent & invention report submissions by principal investigators (PIs), award closeout, and the implementation of information technology into research administration activities. OSP’s centralized administrative functions facilitate the development and implementation of standardized policies & procedures across the University. They also provide training opportunities to improve University-wide efficiencies and communication to increase the quality of research administration.
Position Summary:
The Sponsored Program Specialist is responsible for supporting campus departments, sponsors, and subrecipients in a fast-paced, high volume team environment that facilitates various sponsored program functionalities. Duties include collaborating and assisting faculty and departmental administrators, acting as a subject-matter expert in research administration; pre-award review and grant application submissions while ensuring compliance with University policy, state and federal laws and regulations, and agency guidelines; post-award review and financial setup of incoming awards; negotiating federal, state, and nonprofit grants, contracts, and subcontracts, as well as amendments and other unfunded sponsored program contracts; actively participating in negotiation of contracts with other Institutions of Higher Education (IHE), nonprofit organizations, foreign entities, and other types of sponsors; post-award administration and support of the sponsored program for fiscal and programmatic compliance such as budget, effort, expenditure, cost share, and compliance reviews.
The Sponsored Program Specialist will be the central point of contact for all assigned pre- and post-award activities for UNC-Chapel Hill. This position interacts with principal investigators (PIs) and departmental administrators, as well as various external sponsor personnel, subrecipient institutions’ sponsored research administration staff, and PIs to ensure timely and compliant processing of proposals and review, negotiation, and award setup of grants and contracts.
The Sponsored Program Specialist will have knowledge of pre- and post-award management for a variety of prime sponsors (federal, state, and non-federal), including submission of proposals for a large portfolio of sponsors, reviewing flow-down of award terms and conditions in grants and contracts, and working knowledge of Uniform Guidance, federal contract review and negotiation, and the Federal Acquisition Regulations (FAR).
The Sponsored Program Specialist is detail-oriented and independently performs pre-award activities. This position will review grant applications, statements of work, budgets, budget justifications, indirect cost rates, fringe benefits, certifications and representations, conflicts of interest policy implications, and any other proposal components required by agency guidelines and submit to the agency as an Authorized Organizational Representative (AOR). The Sponsored Program Specialist will perform post-award activities including independent review of terms and conditions in addition to review of scopes of work for compliance considerations, negotiation, and administration of incoming grants, contracts, and subcontracts. Post-award responsibilities also include review of conflicts of interest policy implications, human (IRB) and animal subjects (IACUC) documentation, export control, and other compliance considerations. This position will perform pre- and post-award tasks with accuracy to ensure compliance with the prime award terms and conditions, UNC-Chapel Hill OSP policies and procedures, and federal regulations. Errors resulting from failure to exercise required accuracy could have a negative financial impact on the University, including audit disallowances and impact on future awards.
The Sponsored Program Specialist will document the status of pre- and post-award activities in the appropriate document tracking systems through the lifecycle of the award. The position will monitor projects throughout the award life cycle to ensure continued programmatic compliance with various regulatory requirements including OSP policies and procedures. The position will work to maintain OSP’s high customer service standards for service to faculty, internal and external customers, which includes supporting OSR’s target times for task turnaround.
Minimum Education and Experience Requirements:
Mid- to late-career with Masters and 2- 4 yrs experience; Bachelors and 3-5 yrs experience
Required Qualifications, Competencies, and Experience:
– Critical thinking and problem-solving skills.
– Ability to be flexible and adaptable in a fast-paced environment.
– Strong communication and customer service skills.
– Strong organizational, time management, and prioritization skills.
– Ability to perform work with a high degree of accuracy, efficiency, and timeliness.
– Ability to work in a remote, team environment.
Preferred Qualifications, Competencies, and Experience:
– Knowledge of government regulations, cost principles, and administrative requirements applicable to contracts and grants, including, but not limited to, FAR, CFR, and other research compliance requirements (e.g. Export Control, Conflict of Interest, Human Subjects, Ethics Training).
– Previous experience in research administration (either pre-award, post-award, or a combination) as a grant/research administrator in a university or nonprofit setting.
– Previous experience in contract negotiations.
– Certified Research Administrator (CRA) credentials.
Campus Security Authority Responsibilities:
Not Applicable.
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