University Ceremonies – 202500
Career Area :
Public Relations/Communications/Marketing
Posting Open Date:
02/09/2024
Application Deadline:
02/18/2024
Position Type:
Temporary Staff (SHRA)
Position Title :
Events Manager
Position Number:
20062202
Vacancy ID:
S022658
Full-time/Part-time:
Full-Time Temporary
Hours per week:
40
Work Schedule:
Primarily Monday-Friday, 8am-5pm, some nights and weekends required based on events schedule.
Position Location:
North Carolina, US
Hiring Range:
$20/hr
Proposed Start Date:
03/11/2024
Estimated Duration of Appointment:
6 months or less
Be a Tar Heel!:
A global higher education leader in innovative teaching, research and public service, the University of North Carolina at Chapel Hill consistently ranks as one of the nation’s top public universities. Known for its beautiful campus, world-class medical care, commitment to the arts and top athletic programs, Carolina is an ideal place to teach, work and learn.One of the best college towns and best places to live in the United States, Chapel Hill has diverse social, cultural, recreation and professional opportunities that span the campus and community.University employees can choose from a wide range of professional training opportunities for career growth, skill development and lifelong learning and enjoy exclusive perks that include numerous retail and restaurant discounts, savings on local child care centers and special rates for performing arts events.
Primary Purpose of Organizational Unit:
The Chancellor is vested with complete authority, subject to the direction of the President of the UNC System. The Chancellor is responsible for carrying out policies of two governing boards: the UNC System’s Board of Governors and the University’s Board of Trustees. It is also the responsibility of the Chancellor to make recommendations to the System President regarding academic program development, personnel matters (subject to policies of the Governors and Trustees), and budget development. The Chancellor maintains wide discretion in decision-making with regard to student affairs (subject to the policies of the governing boards) and other aspects of the administration of the University, as provided under the General Statutes of North Carolina and the UNC Code.
Position Summary:
Reporting to the Director for Chancellor and Special Events, the Events Manager will collaborate with members of the Special Events team to assist in event planning and execution for the Chancellor’s Office and for University-wide events as assigned. Examples of events this position organizes include Spring Commencement, the Honorary Degree Ceremony, PhD Hooding, Board of Trustees meetings, Chancellor Office luncheons/dinners, etc. This position will require night and weekend availability, based on the events schedule.
Responsibilities will include:
Administrative support – RSVP and budget tracking, creating events materials, other duties as assigned.
Logistical support – Coordination of transportation, catering, A/V equipment, and other event essentials.
Communication and correspondence with stakeholders – Act as point of contact for vendors, clients, and event participants, assist in managing attendee inquiries.
On-site event support – Assist with attendee registration, set-up and break-down of events, addressing on-site challenges, etc.
Minimum Education and Experience Requirements:
Bachelor’s degree; or equivalent combination of training and experience. All degrees must be received from appropriately accredited institutions.
Required Qualifications, Competencies, and Experience:
Strong organizational and multitasking skills with an exceptional attention to detail.
Excellent written and verbal communication skills.
Proficient in Microsoft Office Suite.
Ability to work both independently and collaboratively in a fast-paced environment.
Enthusiastic, adaptable, and willing to take on diverse responsibilities.
Reliable transportation to events is required.
Preferred Qualifications, Competencies, and Experience:
Proficiency in event management software.
Special Physical/Mental Requirements:
Ability to stand for long periods of time and life items upwards of 30-50 pounds with or without reasonable accommodations.
Campus Security Authority Responsibilities:
Not Applicable.
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