Womens Health Resrch Ctr-425201
Career Area:
Administrative/Clerical Support
Is this an internal only recruitment?:
No
Posting Open Date :
04/10/2023
Application Deadline:
07/05/2023
Position Type:
Permanent Staff (SHRA)
Position Title:
Admin Support Specialist – Journey
Salary Grade Equivalent:
GN06
Working Title:
Business Office Assistant
Position Number:
20054435
Vacancy ID:
P017222
Full-time/Part-time Permanent/Time-Limited:
Full-Time Time-Limited
If time-limited, estimated duration of appointment:
3 years
Hours per week:
40
Work Schedule:
Monday – Friday (8:00am – 5:00pm)
Work Location:
Chapel Hill, NC
Position Location:
North Carolina, US
Hiring Range:
$36,121 – $41,600
Pay Band Information:
To learn more about the pay band for this branch and role, please see the Career Banding rates spreadsheet.
Primary Purpose of Organizational Unit:
The UNC School of Medicine has a rich tradition of excellence and care. Our mission is to improve the health and wellbeing of North Carolinians, and others whom we serve. We accomplish this by providing leadership and excellence in the interrelated areas of patient care, education, and research. We strive to promote faculty, staff, and learner development in a diverse, respectful environment where our colleagues demonstrate professionalism, enhance learning, and create personal and professional sustainability. We optimize our partnership with the UNC Health System through close collaboration and commitment to service.
OUR VISION
Our vision is to be the nation’s leading public school of medicine. We are ranked 2nd in primary care education among all US schools of medicine and 5th among public peers in NIH research funding. Our Allied Health Department is home to five top-ranked divisions, and we are home to 18 top-ranked clinical and basic science departments in NIH research funding.
OUR MISSION
Our mission is to improve the health and well-being of North Carolinians and others whom we serve. We accomplish this by providing leadership and excellence in the interrelated areas of patient care, education, and research.
Patient Care: We will promote health and provide superb clinical care while maintaining our strong tradition of reaching underserved populations and reducing health disparities across North Carolina and beyond.
Education: We will prepare tomorrow’s health care professionals and biomedical researchers by facilitating learning within innovative curricula and team-oriented interprofessional education. We will cultivate outstanding teaching and research faculty, and we will recruit outstanding students and trainees from highly diverse backgrounds to create a socially responsible, highly skilled workforce.
Research: We will develop and support a rich array of outstanding health sciences research programs, centers, and resources. We will provide infrastructure and opportunities for collaboration among disciplines throughout and beyond our University to support outstanding research. We will foster programs in the areas of basic, translational, mechanistic, and population research.
Position Summary:
THIS IS A TIME-LIMITED POSITION.
The primary purpose of this position is to provide administrative support for the Center for Women’s Health Research (CWHR).
Responsibilities include but are not limited to:
Providing administrative support to the CWHR Leadership team, inclusive of the Center Director, Director of Business Operations, and the Finance Director by coordinating calendars, meetings and schedules, arranging travel, serving as primary contact to external customers/visitors and taking minutes during meetings;
Providing facility management support to CWHR Operations, such as ordering supplies, oversight of office equipment, facility maintenance and repairs, conference room coordination, inventory management, and IT requests;
Working with the CWHR finance team to process financial transactions, maintaining and managing accounts receivable, assisting with general ledger entries and reports;
Serving as parking permit coordinator for CWHR, managing parking allocations for the Center and new employees;
Serving as Space Planning and Occupancy Tracking coordinator for CWHR.
Minimum Education and Experience Requirements:
High school diploma or equivalency and one year of related office experience; or equivalent combination of training and experience.
Required Qualifications, Competencies, and Experience:
Excellent written and verbal communication skills.
Strong interpersonal skills, with an ability to interact professionally with all levels of staff, faculty, and administration. Ability to successfully handle multiple tasks simultaneously.
Strong attention to detail. Demonstrated ability to learn new systems. Excellent customer service skills, with a client oriented focus, including taking initiative to solve problems to the benefit of the client in a team setting.
Excellent interpersonal skills and the ability to work effectively with diverse groups of individuals, Proficiency in Microsoft Office (Word, Excel, PowerPoint) and Google Suite (Email, Calendar, Docs, Sheets) or similar software.
Preferred Qualifications, Competencies, and Experience:
A general knowledge of University business policies and procedures. Prefer a well-organized individual who is flexible and has an ability to multitask and prioritize under pressure.
Experience with administration and office operations in a healthcare/research setting is preferred.
Campus Security Authority Responsibilities:
Not Applicable.
Special Instructions:
THIS IS A TIME-LIMITED POSITION.
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