University of New Mexico Looking for Program Coordinator (req28217) Full Time

Requisition ID: req28217

Working Title: Program Coordinator

Position Grade: 10

Position Summary

The Center for Water and the Environment (CWE) seeks to hire a Program Coordinator to perform a variety of accounting, budgetary, and administrative duties. The CWE is a research center in the UNM School of Engineering experiencing rapid growth and has recently been awarded several multi-million-dollar research grants and technical assistance contracts. The center conducts research to solve complex problems related to water quality, water quantity, ecosystems, and environmental and community resilience. The CWE is home to the Southwest Environmental Finance Center (SWEFC), which provides technical assistance and training to water utilities, local governments, and other agencies to increase their ability to provide reliable and safe drinking water. More information is available at https://cwe.unm.edu for the CWE and https://swefc.unm.edu for the SWEFC. Given the rapid growth of the center, the Program Coordinator must be able to work in a dynamic and fast-paced environment, be independent, self-motivated, detail-oriented, a quick learner, and able to adapt to new situations. The Program Coordinator will be supported by the administrative and accounting staff in the Civil, Construction, and Environmental Engineering (CCEE) Department and be part of a team with that staff.

DUTIES AND RESPONSIBILITIES:

• Provide administrative support for the CWE, including processing of PCard purchases, purchase orders, invoices, journal vouchers, and reimbursement documents.
• Prepare and process bi-weekly timesheets, monthly leave, expense sheets, and payroll (labor redistributions/ EPAF) entries.
• Make travel arrangements and assist with event planning for seminars and workshops.
• Prepare routine spreadsheets and monthly account reconciliations with oversight and direction from the CCEE accounting team.
• Perform basic accounting functions at the direction of CCEE accounting team such as salary redistributions, internal budget revisions, and 90-day memos.
• Provide assistance to the CCEE accounting team with monitoring UNM reporting systems including MyReports and Banner reports.
•  Serve as the shipping/mailing point of contact.
• Perform miscellaneous job-related duties as assigned.

See the Position Description for additional information.

Conditions of Employment

• If this position is assigned to the Athletics Department, either administratively or functionally, compliance with all NCAA rules and regulations is required.
• Employees who provide services or work in patient care or clinical areas are required to be in compliance with the University’s influenza vaccination requirement.
• All regular, non-temporary positions assigned to this classification are represented by a labor union and subject to the terms and conditions of the US-UNM Collective Bargaining Agreement.

Minimum Qualifications

High school diploma or GED; at least 5 years of experience directly related to the duties and responsibilities specified.

Completed degree(s) from an accredited institution that are above the minimum education requirement may be substituted for experience on a year for year basis.

Preferred Qualifications

Experience with P-card purchasing and reimbursements and knowledge of Chrome River system processes.

Prior experience with time entry via PHATIME as either a Timekeeper or Time Approver.

Experience with Banner and MyReports.

Experience performing multiple duties and be able to prioritize work assignments.

Strong interpersonal skills and the ability to effectively communicate with a wide range of individuals and constituencies in

diverse community.

Strong organizational and follow-up skills.

Proficiency with the Microsoft Office suite.

Experience with conferencing software like Zoom, Microsoft Teams, etc.

Ability to coordinate and organize meetings and/or special events.

A demonstrated commitment to diversity, equity, inclusion, and student success, as well as working with broadly diverse

communities.

Campus: Main – Albuquerque, NM

Department: Civil Construction & Env Engrr (456A)

Employment Type: Staff

Staff Type: Term – Full-Time

Term End Date: 01/31/2025

Status: Non-Exempt

Pay: Hourly: $18.26 – $24.81

Benefits Eligible
This is a benefits eligible position. The University of New Mexico provides a comprehensive package of benefits including medical, dental, vision, and life insurance. In addition, UNM offers educational benefits through the tuition remission and dependent education programs. See the Benefits home page for a more information.

ERB Statement
As a condition of employment, eligible employees working greater than .25 FTE as determined by the New Mexico Education Retirement Act must make mandatory retirement contributions. For more information, review the Benefits Eligibility at a Glance grid.

Background Check Required: Yes

For Best Consideration Date: 2/1/2024

Eligible for Remote Work
Yes

Eligible for Remote Work Statement
Our preference is that the position be in the office 5 days per week, but we are open to a hybrid option in which the candidate is in the office 2 to 3 days per week, with the remainder being remote work, as long as this arrangement will still meet the business needs.

Application Instructions

Only applications submitted through
the official UNMJobs site will be accepted. If you are viewing this job
advertisement on a 3rd party site, please
visit UNMJobs to submit an application.

Please include a current resume and cover letter detailing how your experience matches the position as described above, including any preferred qualifications. Finalists will be asked to provide three supervisory references.