University of Minnesota Looking for Minnesota Landscape Arboretum Director of Facilities and Project Management (# 358166) Full Time

Job ID: 358166

About the Job

Working Title: Director of Facilities and Project
Management

Classification: 9375FP

Classification Title:  Campus Operations Director 1 – Facilities/Capital/Space
Planning

Supervisor: Arboretum Executive Director

Location: Minnesota Landscape Arboretum – Chaska, MN

Starting Salary
Range (minimum to midpoint): $120,625.60 – $159,828.92/annually, depending on education/ experience and internal
equity

OVERVIEW

The Director of Facilities and Project Management works closely with the Executive Director
and other departmental directors to provide strategic leadership in the areas of facilities and project management, space planning, and
safety and security. The position coordinates multiple disciplines to ensure optimal operation and maintenance of Arboretum systems,
buildings, structures, and facilities that support 200 staff, 1,000 volunteers, and 600,000 visitors annually. The position provides local
leadership on health, safety, and security issues and serves as the liaison to University units including the offices of Planning, Space,
and Real Estate, Capital Project Management, and Public Safety. 

The Arboretum’s extensive facilities, located in four geographically
separated areas, include:

1. the Oswald Visitor Center, historic Snyder Building, and Learning Center;
2. Horticultural Research
   Center and AppleHouse;
3. the Farm at the Arb complex; and
4. the Horticulture Headquarters and greenhouses.

In
addition, the Arboretum owns several residential rental properties around its perimeter. The Director of Facilities and Project Management
works closely with horticulture leadership to provide project management support and oversight for garden and landscape-related operational
and capital projects as needed. 

The successful candidate will join the Arboretum team at a pivotal moment in the institution’s
history, playing a lead role in the planning and implementation of the Arboretum’s Parking, Access, and Egress (PACE) Project. A component
of the 2017-2022 Strategic Plan and 2018 Master Plan, the successfully fundraised PACE project will increase safe access to the Arboretum in
alignment with the concurrent MnDOT Highway 5 improvements. The project will create a new main entrance, gatehouse, and entry experience,
expand visitor parking, improve circulation, and develop a new AppleHouse for expanded programming and retail operations. The target
completion date for PACE is 2027. In coordination with the University’s Capital Project Management office, the Director of Facilities and
Project Management is responsible for full scope of leadership activities in managing the PACE initiative and future capital
projects.

In execution of these responsibilities the Director of Facilities and Project Management leads a team of full-time,
part-time, and seasonal employees, ensures appropriate personnel training, development, and performance feedback. The position fosters a
workplace environment where all staff are committed to principles and practices of respect, diversity, inclusivity, continuous improvement,
excellent customer service, and teamwork. The successful candidate is expected to play a leadership role on Arboretum-wide committees and
regularly interact with- and present to- the Arboretum’s Board of Trustees, government agencies, and other community and stakeholder groups.
As the Arboretum launches its next Strategic Planning process and review of its site master plan, the Director of Facilities and Project
Management will work with fellow Directors and staff to envision, create, and advance the future of the Arboretum. 

SPECIFIC DUTIES
AND RESPONSIBILITIES 

Facilities Management (40%)

• Provide expertise in facilities management: Organize and manage the overall
  maintenance and custodial services, repair and operation of the Arboretum’s buildings, including mechanical, electrical and monitoring
  systems, and related equipment across the 1,200 acre campus.
• Prepare, manage, and oversee resources and budgets for all functions
  of the Facilities and Project Management department. 
• Oversee facilities condition assessments to establish priorities for facility
  repair, replacement, or renewal.
• Oversee the regular inspection of public and mechanical areas to ensure compliance with standards
  for maintenance and cleanliness. 
• In coordination with related University units, oversee the inspection of structures for health
  and safety and ensure that utility systems are fully operational.
• Establish operations, maintenance, and repair schedules/tracking
  systems, assign work, and train personnel.
• Ensure all preventative maintenance tasks are accomplished in a timely manner including
  task scheduling, tracking, and recording/filing proper documentation. 
• Assure compliance with building codes, safety, and
  environmental health requirements.
• Meet regularly with Arboretum department representatives, insurance carriers, building
  inspectors, maintenance/operations contractors, engineers, and others involved in the operation and maintenance of Arboretum buildings and
  property.
• Coordinate 7-day a week operation including general maintenance and cleaning and setup and support for public and private
  events. 

Project Management and Space Planning (30%)

• Provide expertise in capital planning and long-range space and
  facilities planning, project planning, and process oversight for new building and grounds construction, renovations, remodeling, and
  maintenance.
• Responsible for full scope of leadership activities in managing capital projects, in coordination with Capital Project
  Management at the University.
• Manage vendor relationships including communications, problem resolution, RFP and contract
  development, work schedules, compliance with design plans and legal regulations, and review and performance monitoring.
• Estimate
  cost of projects, write and review contracts, negotiate and secure bids from contracts, and determine labor, materials, and equipment needs
  to complete projects.
• Provide project management support and oversight for garden and landscape-related operational and capital
  projects as needed. 
• Oversees coordination of building space allocation, office setups, and modifications
• Liaison as
  appropriate with related University units

Safety and Security (20%)

• Provide local oversight of health, safety, and security
  issues.
• Develop Arboretum security program, including related training for staff.
• Coordinate with Campus Office of Public
  Safety and local law enforcement as needed.
• Special event coordination 

Other Duties as Assigned (10%)

• Engage and
  support the Arboretum Foundation’s Board of Trustees in strategic activities; prepare and deliver regular reports to members.    
• Work collaboratively with other units to provide broad types of analysis and internal oversight across the operations. 
• Provide
  leadership for Arboretum-wide initiatives as assigned. 
• Serve as Arboretum-wide weekend day lead administrator onsite and/or on
  call as assigned during peak seasons.

Qualifications

QUALIFICATIONS AND EDUCATION REQUIREMENTS 

• BA/BS in landscape architecture, architecture, project management, facilities management or related field
• Twelve (12) years of
  related experience, such as, but not limited to:
  • leading facilities and project management
  • construction design,
    scheduling, budgeting, and implementation
  • capital project and budgetary ownership
  • significant management or strategic
    leadership
  • garden or landscape-related leadership
• Demonstrated ability to work collaboratively and
  effectively across all levels of an organization.
• Excellent communication and organization
• Commitment to implementing
  sustainable and energy efficient initiatives
• Demonstrated commitment to advancing and promoting diversity, equity, and inclusion
  including the ability to work respectfully and effectively with individuals with diverse identities and underrepresented
  groups.

PREFERRED QUALIFICATIONS

• Master’s degree in related field
• Experience as an ambassador in various
  capacities for an organization, including but not limited to representing an organization in community and township hearings, serving on
  boards or other organizations in an advisory capacity.

About the Department

The Minnesota Landscape
Arboretum is a community outreach unit of the University of Minnesota’s College of Food, Agriculture and Natural Resource Sciences. The
Arboretum is located west of Minneapolis/St Paul and its 1,200 acres traverse the municipalities of Chaska, Chanhassen and Victoria. As a
member of the American Public Garden Association and an accredited museum through the American Alliance of Museums, the Arboretum is a
tremendous public asset. Visitors engage with gardens, collections, natural areas, a farm, research demonstrations, youth and adult
education, events and exhibits. Please visit us at https://arb.umn.edu/ for more
information.

Benefits

Working at the University

At the University of Minnesota,
you’ll find a flexible work environment and supportive colleagues who are interested in lifelong learning.  We prioritize work-life balance,
allowing you to invest in the future of your career and in your life outside of work.

The University also offers a comprehensive
benefits package that includes:

• Competitive wages, paid holidays, and generous time off
• Continuous learning opportunities
  through professional training and degree-seeking programs supported by the Regents Scholarship
• Low-cost medical,
  dental, and pharmacy plans
• Healthcare and dependent care flexible spending accounts
• University HSA contributions
• Disability and employer-paid life insurance
• Employee wellbeing program
• Excellent retirement plans with employer
  contribution
• Public Service Loan Forgiveness (PSLF) opportunity
• Financial
  counseling services 
• Employee Assistance Program with eight sessions of counseling at no cost
• Employee Transit Pass with free or reduced rates in the Twin Cities metro
  area

Please visit the Office of Human Resources website for more
information regarding benefits.

How To Apply

Applications must be submitted online.  To be considered for
this position, please click the Apply button and follow the instructions.  You will have the opportunity to complete an online application
for the position and attach a cover letter and resume.

Additional documents may be attached after application by accessing your “My
Job Applications” page and uploading documents in the “My Cover Letters and Attachments” section.

This position will remain open
until filled.

To request an accommodation during the application process, please e-mail [email protected] or call (612) 624-UOHR (8647).

Diversity

The University
recognizes and values the importance of diversity and inclusion in enriching the employment experience of its employees and in supporting
the academic mission.  The University is committed to attracting and retaining employees with varying identities and backgrounds.

The
University of Minnesota provides equal access to and opportunity in its programs, facilities, and employment without regard to race, color,
creed, religion, national origin, gender, age, marital status, disability, public assistance status, veteran status, sexual orientation,
gender identity, or gender expression.  To learn more about diversity at the U:  http://diversity.umn.edu

Employment Requirements

Any offer of employment is contingent
upon the successful completion of a background check. Our presumption is that prospective employees are eligible to work here. Criminal
convictions do not automatically disqualify finalists from employment.

About the U of M

The
University of Minnesota, Twin Cities (UMTC)

The University of Minnesota, Twin Cities (UMTC), is among the largest public
research universities in the country, offering undergraduate, graduate, and professional students a multitude of opportunities for study and
research. Located at the heart of one of the nation’s most vibrant, diverse metropolitan communities, students on the campuses in
Minneapolis and St. Paul benefit from extensive partnerships with world-renowned health centers, international corporations, government
agencies, and arts, nonprofit, and public service organizations.