University of Michigan Looking for Admin Asst Sr Healthcare Full Time

JOB OPENING ID: 214215

REGULAR/TEMPORARY: Regular

ORGANIZATIONAL GROUP: Medical School

DEPARTMENT: MM DLHS Administration

How to Apply

A cover letter is required for consideration for this position and should be attached as the first page of your resume. The cover letter should address your specific interest in the position and outline skills and experience that directly relate to this position.

Summary

The University of Michigan Clinical Simulation Center (UMCSC) is seeking candidates for the position of Administrative Assistant Senior.  The UMCSC is an innovative instructional environment and learning laboratory providing challenging, immersive simulation training for physicians, nurses, and other health care professionals at the University of Michigan.  As part of the Department of Learning Health Sciences, the UMCSC plays an integral role in leading change through innovative and effective education and establishing assessment methodologies used in clinical care. The mission of the Clinical Simulation Center is to advance best practices in healthcare education and improve patient safety through the development of effective simulation-based instruction, robust assessment, and rigorous research.

Mission Statement

Michigan Medicine improves the health of patients, populations and communities through excellence in education, patient care, community service, research and technology development, and through leadership activities in Michigan, nationally and internationally.  Our mission is guided by our Strategic Principles and has three critical components; patient care, education and research that together enhance our contribution to society.

Why Join Michigan Medicine?

Michigan Medicine is one of the largest health care complexes in the world and has been the site of many groundbreaking medical and technological advancements since the opening of the U-M Medical School in 1850. Michigan Medicine is comprised of over 30,000 employees and our vision is to attract, inspire, and develop outstanding people in medicine, sciences, and healthcare to become one of the world’s most distinguished academic health systems.  In some way, great or small, every person here helps to advance this world-class institution. Work at Michigan Medicine and become a victor for the greater good.

What Benefits can you Look Forward to?

• Excellent medical, dental and vision coverage effective on your very first day
• 2:1 Match on retirement savings 

Responsibilities*

Provide administrative and technical support to the UMCSC and AHA program including, but not limited to: 

• Schedule activities in the UMCSC including simulators, equipment and space to accommodate multiple concurrent events and work closely with other UMCSC staff to assure high quality client service.
• Provide clerical duties including, but not limited to, answering phones and emails, distributing AHA course material, maintaining the AHA database to include registration and payment history for participants, maintain course availability online as courses are filled, canceled or added, email AHA confirmations and reminders, assist with the preparation of all course materials and post course materials for the registrants, prepare materials for instructors, check in/out registrants, serve as a facilitator for client interactions, assist with ordering and receiving supplies, and participate in special projects, as required.  
• Assist with the assembly/disassembly of equipment, furniture, simulators, instruments and accessories.  Assist with transport of simulators, audio visual and other equipment, instruments and supplies to various locations on the main UMHS campus and off-site locations.  

Financial 

• Process Concur reports, approve Marketsite carts, Process Cash deposits (credit card / checks)
• generate PO payment

• Accommodate a flexible shift schedule to support the educational programs hosted by the UMCSC.  Assigned shifts are primarily days, but occasional weekend or evening shifts may be required.  
• Represent the UMCSC and the department to other university personnel and outside contacts.  
• Request ID card reader access for students, property disposition
• Ordering Catering for special events
• Make Travel arrangements
• Declaration of Surplus (Property disposition)
• Process Scheduleon requests
• Support Faculty

Required Qualifications*

• High school diploma or equivalent
• 4 years of related experience
• Familiarity with medical terminology.
• Demonstrated commitment to service excellence.
• A service-oriented attitude and the ability to interact and engage with the public.
• Exceptional organizational, written, and verbal communication skills.
• Exceptional interpersonal skills and the ability to work independently with minimal supervision.
• Computer and basic networking knowledge (Win2000, XP, Windows 7, Mac OS, MS Office).
• Must have the physical ability to move equipment, furniture and lift over 50 lbs.

Desired Qualifications*

• Some technical background with strong computer-based knowledge, including troubleshooting software and hardware.  
• Experience in a clinical setting.

Work Locations

Ann Arbor

Background Screening

Michigan Medicine conducts background screening and pre-employment drug testing on job candidates upon acceptance of a contingent job offer and may use a third party administrator to conduct background screenings.  Background screenings are performed in compliance with the Fair Credit Report Act. Pre-employment drug testing applies to all selected candidates, including new or additional faculty and staff appointments, as well as transfers from other U-M campuses.

Application Deadline

Job openings are posted for a minimum of seven calendar days.  The review and selection process may begin as early as the eighth day after posting. This opening may be removed from posting boards and filled anytime after the minimum posting period has ended.

U-M EEO/AA Statement

The University of Michigan is an equal opportunity/affirmative action employer.

U-M COVID-19 Vaccination Policy

COVID-19 vaccinations, including boosters when eligible, are required for all University of Michigan students, faculty and staff across all campuses, including Michigan Medicine.  This includes those working remotely.   More information on this new policy is available on the Campus Blueprint website or the UM-Dearborn and UM-Flint websites.

Job Detail

Job Opening ID

214215

Working Title

Admin Asst Sr Healthcare

Job Title

Admin Asst Sr Healthcare

Work Location

Ann Arbor Campus

Ann Arbor, MI

Full/Part Time

Full-Time

Regular/Temporary

Regular

FLSA Status

Nonexempt

Organizational Group

Medical School

Department

MM DLHS Administration

Posting Begin/End Date

3/23/2022 – 4/06/2022

Career Interest

Administration