University of Michigan Looking for Admin Assistant Intermediate/Associate – American Society for Virology – Term Limited Full Time

JOB OPENING ID: 234767

REGULAR/TEMPORARY: Regular

ORGANIZATIONAL GROUP: Medical School

DEPARTMENT: MM Microbiology and Immunology

How to Apply

A cover letter is required for consideration for this position and should be attached as the first page of your resume. The cover letter should address your specific interest in the position and outline skills and experience that directly relate to this position.

Summary

A part time (50% time) position is available in the office of the American Society for Virology (ASV, https://asv.org/) in the Department of Microbiology and Immunology at the University of Michigan Medical School, Ann Arbor, MI. This person will be responsible for all duties pertaining to ASV Membership management, including managing applications, processing donations, and responding to membership inquiries. This person will provide general administrative support to the ASV Office Administrator in preparation of reports, program materials, and tables relating to the core activities of the ASV Office and its main event each year, the Annual Meeting. This person will receive and respond to routine correspondence with members and nonmembers of ASV and will direct inquiries about membership and travel awards to the appropriate ASV committee chairs or officers. They will have excellent customer service skills and independent judgment. Familiarity with Microsoft Word, Excel and PowerPoint is ideal. After an initial training period in person, this person may work predominantly remotely, but some work in person may be occasionally required.

Please note: This position is term-limited for 1 year(s) with the possibility of renewal based on need and available funding.

Interviewing will start the week of June 5, 2023 with an anticipated start date on or after July 5, 2023. 

Mission Statement

Michigan Medicine improves the health of patients, populations and communities through excellence in education, patient care, community service, research and technology development, and through leadership activities in Michigan, nationally and internationally.  Our mission is guided by our Strategic Principles and has three critical components; patient care, education and research that together enhance our contribution to society.

Why Join Michigan Medicine?

Michigan Medicine is one of the largest health care complexes in the world and has been the site of many groundbreaking medical and technological advancements since the opening of the U-M Medical School in 1850. Michigan Medicine is comprised of over 30,000 employees and our vision is to attract, inspire, and develop outstanding people in medicine, sciences, and healthcare to become one of the world’s most distinguished academic health systems.  In some way, great or small, every person here helps to advance this world-class institution. Work at Michigan Medicine and become a victor for the greater good.

Responsibilities*

• Management of ASV Membership, including applications and donations.
• Responding to correspondence and directing inquiries from ASV members and nonmembers.
• Managing travel award applications, award notices, and inquiries.
• Preparing ASV annual meeting and ASV Council meeting materials.
• Assisting with miscellaneous administrative tasks and projects.

Required Qualifications*

• Intermediate: Bachelor’s or Associate’s degree or equivalent and 2+ years experience. 
• Associate: Bachelor’s or Associate’s degree or equivalent.
• Experience using Microsoft Word (including mail merging) and Excel.

Desired Qualifications*

• Bachelor’s degree and 2+ years of experience. 
• Familiarity with additional software such as Microsoft PowerPoint, Google forms creation and use, and web page editing is desirable.

Underfill Statement

This position may be underfilled at a lower classification depending on the qualifications of the selected candidate.

Additional Information

This is a 1-year term-limited appointment.  At the end of the stated term, your appointment will terminate, and will not be eligible for Reduction-in-Force (RIF) benefits.  This term-limited appointment does not create a contract or guarantee of employment for any period of time as you will remain subject to disciplinary or other performance measures, up to and including termination, at the will of the University in accordance with existing University policy and standards for employee performance and conduct. 

Background Screening

Michigan Medicine conducts background screening and pre-employment drug testing on job candidates upon acceptance of a contingent job offer and may use a third party administrator to conduct background screenings.  Background screenings are performed in compliance with the Fair Credit Report Act. Pre-employment drug testing applies to all selected candidates, including new or additional faculty and staff appointments, as well as transfers from other U-M campuses.

Application Deadline

Job openings are posted for a minimum of seven calendar days.  The review and selection process may begin as early as the eighth day after posting. This opening may be removed from posting boards and filled anytime after the minimum posting period has ended.

Vaccine Requirements

COVID-19 vaccinations are required for all students, faculty and staff working in the following areas: Michigan Medicine including the Medical School, Dental School, University Health Service or the Mary A. Rackham Institute.  This includes those working remotely and temporary workers.   More information on this new policy is available on the U-M Health Response.

U-M EEO/AA Statement

The University of Michigan is an equal opportunity/affirmative action employer.

Job Detail

Job Opening ID

234767

Working Title

Admin Assistant Intermediate/Associate – American Society for Virology – Term Limited

Job Title

Admin Asst Inter Healthcare

Work Location

Ann Arbor Campus

Ann Arbor, MI

Full/Part Time

Part-Time

Regular/Temporary

Regular

FLSA Status

Nonexempt

Organizational Group

Medical School

Department

MM Microbiology and Immunology

Posting Begin/End Date

5/23/2023 – 6/16/2023

Career Interest

Administration