University of Illinois at Urbana-Champaign Looking for Office Manager Full Time

Office Manager

Department of Chemistry

Job Summary
Under the direction of the Principle Investigator (PI), the Office Manager will be responsible for the day-to-day operations of the Burke Research Group.
Duties & Responsibilities

• Manage PIs calendar, all scheduling, and travel arrangements.
• Logistical coordination of all aspects of professional meetings and events hosted by the Burke Group.
• Create and submit expense reports for the Burke Group.
• Develop and maintain organized records for research resources for fiscal management which include tracking monthly lab expenses, lab activity, grad recruiting, and ensuring that expenditures meet donors’ intent for all area gift funds.
• Write and manage the dissemination of information to undergraduate and graduate students, faculty, and the public regarding efficient and effective lab/department operations, which requires a thorough knowledge and understanding of the group and departmental and campus policies and procedures.
• Assist with logistical coordination of grant proposals and progress reports.
• Assist with the fiscal management of research budgets by monitoring balances, and expenditures, and assisting the PI in budget development and other duties as assigned, to further the mission of the department.

Minimum Qualifications

High school diploma or equivalent.
Two (2) years (24 months) of work experience comparable to the third level of this series.
Knowledge, Skills and Abilities

• Ability to communicate effectively with others.
• Ability to communicate effectively and professionally, build rapport and establish effective working relationships with students, faculty, staff, and parents.
• Awareness of, and sensitivity to, cultural and linguistic differences. Commitment to diversity and inclusion.
• Solid interpersonal skills and professional acumen.
• Ability to work harmoniously with faculty, staff, and students from a wide variety of disciplines.
• Ability to effectively multi-task and stay organized.
• Ability to remain calm and productive in a busy work environment with frequent interruptions. Ability to be self-motivated, prioritize tasks, and exercise good judgment.
• Attention to detail.
• Ability to maintain confidentiality in all business matters.
• Ability to handle sensitive matters with tact and diplomacy.
• Knowledge of University and College requirements, procedures, rules, and regulations.
• Ability to use the internet to obtain necessary information.
• Proficiency in Microsoft Office Suite, including Outlook, Word, and Excel.

Appointment Information

This is a 100% full-time Civil Service 3266 – Office Manager position, appointed on a 12-month basis. The expected start date is as soon as possible after 7/31/2023. Salary is commensurate with experience.

For more information on Civil Service classifications, please visit the SUCSS web site at https://www.sucss.illinois.gov/pages/classspec/default.aspx.

Application Procedures & Deadline Information

Applications must be received by 6:00 pm (CST) on July 20, 2023. Apply for this position using the Apply Now button at the
top or bottom of this posting and upload your cover letter, resume (months and
years of employment must be included), and names/contact information for three
professional references. Please remember to include specific information on how
you meet the qualifications of the position in your application materials. In order to be considered as a transfer candidate, you must apply for this position. Applications not submitted through https://jobs.illinois.edu will not be considered. If required by the position, transcripts or other documentation of credentials are to be provided no later than the first day of employment. For further information about this specific position, please contact [email protected]. For questions regarding the application process, please contact 217-333-2137.

The University of Illinois System is an equal opportunity employer, including but not limited to disability and/or veteran status, and complies with all applicable state and federal employment mandates. Please visit Required Employment Notices and Posters to view our non-discrimination statement and find additional information about required background checks, sexual harassment/misconduct disclosures, COVID-19 vaccination requirement, and employment eligibility review through E-Verify.

Applicants with disabilities are encouraged to apply and may request a reasonable accommodation under the Americans with Disabilities Act (2008) to complete the application and/or interview process. Requests may be submitted through the reasonable accommodations portal, or by contacting the Accessibility & Accommodations Division of the Office for Access and Equity at 217-333-0885, or by emailing [email protected].

Requisition ID: 1018060

Job Category: Administrative Support

Apply at: https://jobs.illinois.edu