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Accounting / Finance
University of Georgia Looking for Fiscal Specialist at Athens, GA Full Time
Job Description
Posting Details
Posting Details
| Posting Number | S11354P |
|---|---|
| Working Title | Fiscal Specialist |
| Department | Grad Sch-Business Office |
| About the University of Georgia |
Since our founding in 1785, the University of Georgia has operated as Georgia’s oldest, most comprehensive, and most diversified institution of higher education (). The proof is in our more than 235 years of academic and professional achievements and our continual commitment to higher education. UGA is currently ranked among the top 20 public universities in U.S. News & World Report. The University’s main campus is located in Athens, approximately 65 miles northeast of Atlanta, with extended campuses in Atlanta, Griffin, Gwinnett, and Tifton. UGA employs approximately 3,000 faculty and more than 7,700 full-time staff. The University’s enrollment exceeds 40,000 students including over 30,000 undergraduates and over 10,000 graduate and professional students. Academic programs reside in 18 schools and colleges, as well as a medical partnership with Augusta University housed on the UGA Health Sciences Campus in Athens. |
| About the College/Unit/Department | |
| College/Unit/Department website | |
| Posting Type | External |
| Retirement Plan | TRS or ORP |
| Employment Type | Employee |
| Benefits Eligibility | Benefits Eligible |
| Full/Part time | Full Time |
| Work Schedule | |
| Additional Schedule Information |
Monday – Friday; 8:00am – 5:00pm |
| Advertised Salary | Negotiable |
| Posting Date | 11/29/2023 |
| Open until filled | No |
| Closing Date | 12/06/2023 |
| Proposed Starting Date | 12/18/2023 |
| Special Instructions to Applicants | |
| Location of Vacancy | Athens Area |
| EEO Policy Statement |
The University of Georgia is an Equal Opportunity/Affirmative Action employer. All qualified applicants will receive consideration for employment without regard to race, color, religion, sex, national origin, ethnicity, age, genetic information, disability, gender identity, sexual orientation or protected veteran status. Persons needing accommodations or assistance with the accessibility of materials related to this search are encouraged to contact Central HR ([email protected]). |
Position Information
| Classification Title | Business Operations Professional |
|---|---|
| FLSA | Exempt |
| FTE | 1.00 |
| Minimum Qualifications |
Requires at least a baccalaureate degree in the field. Please contact your Human Resources office for an evaluation of education/experience in lieu of the required minimum qualifications. |
| Preferred Qualifications | |
| Position Summary |
This is a highly responsible professional position in the Graduate School Business Office. The position involves a variety of financial and administrative duties. The incumbent will be responsible for providing post-award grants management support, managing assigned departmental accounts, assisting with human resources and payroll transactions, and performing administrative duties. This position necessitates detailed knowledge of the policies and procedures of the University. Duties are performed under the general supervision of the Chief Business Officer and Associate Director. Responsibilities consist of sensitive, high-profile, and confidential nature, which include personnel matters. |
| Knowledge, Skills, Abilities and/or Competencies |
Familiarity with graduate education, graduate funding, and grants management is preferred. Considerable knowledge of business, human resources, and university policies and procedures. Ability to communicate effectively with various levels of personnel. Exceptional interpersonal skills and attention to detail. Working knowledge of UGA Systems (Grants Portal, UGA Financials, OneUSG Connect, UGAJobs, Grad Status, OIR Reports, and Banner). |
| Physical Demands |
Sitting for long periods of time, computer work. |
| Is driving a responsibility of this position? | No |
| Is this a Position of Trust? | Yes |
| Does this position have operation, access, or control of financial resources? | Yes |
| Does this position require a P-Card? | No |
| Is having a P-Card an essential function of this position? | No |
| Does this position have direct interaction or care of children under the age of 18 or direct patient care? | No |
| Does this position have Security Access (e.g., public safety, IT security, personnel records, patient records, or access to chemicals and medications) | Yes |
| Credit and P-Card policy |
Be advised a credit check will be required for all positions with financial responsibilities. For additional information about the credit check criteria, visit the website. |
Duties/Responsibilities
| Duties/Responsibilities |
Provide post-award grants management support. Maintain departmental accounts, perform monthly account reconciliations, and transfer funds for Graduate School awards. Review and approve/deny travel authorizations, expense reports, budget journals, payment requests, and purchase orders. Report any discrepancies to the Chief Business Officer or Associate Director. |
|---|---|
| Percentage of time | 50 |
| Duties/Responsibilities |
Serve as the business office representative for assigned Directors. Assist with hiring graduate students and staff in UGAJobs. Assist with processing payroll transactions (ad hoc salary requests, position funding changes, express direct retros, and termination requests) in OneUSG Connect. Provide guidance on Graduate School and university policies and procedures. |
|---|---|
| Percentage of time | 30 |
| Duties/Responsibilities |
Serve as the primary contact for the business office. Assist with compiling data for reports, tuition waiver questions, and other administrative duties. Assist with special projects. Advise students, faculty, and staff on Graduate School policies and procedures. Serve as a backup for other business staff. Participate in workgroups to develop or implement improvements for business office processes. Stay abreast of policy and procedure changes by utilizing staff development opportunities through training courses and campus-wide informational sessions. Assist with other duties as assigned by the Chief Business Officer or Associate Director. |
|---|---|
| Percentage of time | 20 |
The University of Georgia is an Equal Opportunity/Affirmative Action employer. All qualified applicants will receive consideration for employment without regard to race, color, religion, sex, gender identity, sexual orientation, national origin, disability, or protected veteran status.
