Posting Number | S10300P |
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Working Title | Data Collection Specialist |
Department | DAR-Records |
About the University of Georgia |
Since our founding in 1785, the University of Georgia has operated as Georgia’s oldest, most comprehensive, and most diversified institution of higher education (). The proof is in our more than 235 years of academic and professional achievements and our continual commitment to higher education. UGA is currently ranked among the top 20 public universities in U.S. News & World Report. The University’s main campus is located in Athens, approximately 65 miles northeast of Atlanta, with extended campuses in Atlanta, Griffin, Gwinnett, and Tifton. UGA employs approximately 3,000 faculty and more than 7,700 full-time staff. The University’s enrollment exceeds 40,000 students including over 30,000 undergraduates and over 10,000 graduate and professional students. Academic programs reside in 18 schools and colleges, as well as a medical partnership with Augusta University housed on the UGA Health Sciences Campus in Athens. |
About the College/Unit/Department |
Division of Development and Alumni Relations The Division of Development and Alumni Relations at the University of Georgia advances the goals, objectives, and priorities of the university by generating private financial support, building, and maintaining relationships with alumni and donors, and assisting students with career development opportunities. Office of Advancement IT, Records Management Unit: The Records Management Unit is responsible for maintaining the alumni, donor, and prospect database with current and accurate constituent information. We also maintain any information pertaining to other businesses and organizations that provide financial or other types of support. Data is gathered from sources across campus as well as via the web about employment, contact information, student activities, etc. The department is responsible for automated and manual uploads from the Office of the Registrar, Human Resources, Admissions, and various other vendors. |
College/Unit/Department website | https://give.uga.edu/ and https://dar.uga.edu/ |
Posting Type | External |
Retirement Plan | TRS |
Employment Type | Employee |
Benefits Eligibility | Benefits Eligible |
Full/Part time | Full Time |
Work Schedule | |
Additional Schedule Information |
8:00am-5:00pm |
Advertised Salary | $35,000+ commensurate with qualifications and experience |
Posting Date | 04/21/2023 |
Open until filled | Yes |
Closing Date | |
Proposed Starting Date | 07/01/2023 |
Special Instructions to Applicants |
This position is structured as a permanent position within the Division of Development & Alumni Relations. We are unable to sponsor a work visa for this position. |
Location of Vacancy | Athens Area |
EEO Policy Statement |
The University of Georgia is an Equal Opportunity/Affirmative Action employer. All qualified applicants will receive consideration for employment without regard to race, color, religion, sex, national origin, ethnicity, age, genetic information, disability, gender identity, sexual orientation or protected veteran status. Persons needing accommodations or assistance with the accessibility of materials related to this search are encouraged to contact Central HR ([email protected]). |
Classification Title | Office/Clerical Assistant |
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FLSA | Non-Exempt |
FTE | 1.00 |
Minimum Qualifications |
Requires are least a high school diploma or equivalent. Please contact your Human Resources office for an evaluation of education/experience in lieu of the required minimum qualifications. |
Preferred Qualifications |
|
Position Summary |
This incumbent reports to the Assistant Manager of Records Management and works closely with the Associate Director of Records and colleagues in the unit. The incumbent is primarily responsible for data entry and maintenance of all University of Georgia donor and alumni information. This includes the processing of biographical updates of donor and alumni data received from fundraisers, alumni, and other campus databases. Data entry varies in complexity in relation to projects that range from daily to annual time frames. This employee is critical to advancing the University’s fundraising mission by proactively seeking biographical updates as well as processing information provided to the department regarding all constituents. |
Knowledge, Skills, Abilities and/or Competencies |
Additional Division Expectations:
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Physical Demands |
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Is driving a responsibility of this position? | No |
Is this a Position of Trust? | Yes |
Does this position have operation, access, or control of financial resources? | No |
Does this position require a P-Card? | No |
Is having a P-Card an essential function of this position? | No |
Does this position have direct interaction or care of children under the age of 18 or direct patient care? | No |
Does this position have Security Access (e.g., public safety, IT security, personnel records, patient records, or access to chemicals and medications) | Yes |
Credit and P-Card policy |
Be advised a credit check will be required for all positions with financial responsibilities. For additional information about the credit check criteria, visit the website. |
Duties/Responsibilities |
Process biographical updates received from various sources (e-mail, phone, automatic downloads, campus requests, online sources, print media, social networking sites) regarding alumni, students, and donor/friends to maintain the University’s central database of over 900,000 entities.
|
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Percentage of time | 60 |
Duties/Responsibilities |
Add new constituents, friends, and student records to the system. Assimilate new records (faculty/staff, parents, active students, and semester graduates) downloaded onto the system. Update biographical information accordingly.
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Percentage of time | 25 |
Duties/Responsibilities |
Verify and update lists provided by and for the President’s Office and honor roll name formats.
|
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Percentage of time | 5 |
Duties/Responsibilities |
Explore and pursue all available resources that can promote the acquisition of information required by this department to produce a complete data file, i.e., updated addresses, e-mails, current names, relationship information and dates of death, etc.
|
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Percentage of time | 5 |
Duties/Responsibilities |
Monitor Prequalification and Professional Notes report based on information input by the division units to update records accordingly.
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Percentage of time | 5 |
The University of Georgia is an Equal Opportunity/Affirmative Action employer. All qualified applicants will receive consideration for employment without regard to race, color, religion, sex, gender identity, sexual orientation, national origin, disability, or protected veteran status.
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