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University of Connecticut Hiring for Executive Assistant to the Campus Dean at Waterbury Campus Full Time

Job Details

Search #: 498042
Work type: Full-time
Location: Waterbury Campus
Categories: Administrative Services

JOB SUMMARY

Under the general direction of the campus dean, this position manages and supervises administrative services and special projects for the Waterbury Campus Office of the Dean. Provides extensive Senior Executive administrative support in a C-level executive office environment and analytical support to the Campus Dean in a wide variety of areas.

DUTIES AND RESPONSIBILITIES

  • Acts as the point person for faculty, staff, other University constituents, and the community who support and/or interact with the Campus Dean on a day-to-day basis. Manages and coordinates workflow, communications, processes, and procedures for all work done in direct support of the Campus Dean. Participates in staff meetings to ensure that projects and issues are being handled in a timely manner. Serves as the gatekeeper and first point of contact for matters of administrative detail and resolves moderately and complex concerns/issues as they arise.
  • Anticipates the needs of the Campus Dean to ensure optimal workflow and scheduling, exercises sound independent judgment in bringing information and issues to the direct attention of the Campus Dean and provides direct assistance or refers matters to others when appropriate.
  • Manages the Campus Dean’s time by prioritizing and scheduling appointments for the Campus Dean’s calendar. Independently determines the importance of requested meetings and coordinates calendar(s) and complex schedules to accommodate the needs of the Campus Dean.
  • Facilitates and assists in planning meetings, conferences, and events.
  • Manages the Campus Dean’s Office general communications, oversees the review of all incoming correspondence for appropriate routing and handling procedures, and/or prepares complex correspondence, reports, documents, and spreadsheets in connection with the Waterbury Campus.
  • Prepares detailed briefing materials for the Campus Dean before meetings by providing pertinent facts, data, and other background information for meetings, reports, inquiries, agendas, and presentations. Participates in campus meetings as requested for note taking, transcription, and tracking of assignments made to others for actions to be taken on the Campus Dean’s behalf, ensuring that deadlines for responses are met.
  • Acts as the administrative lead for the Campus Dean’s Office and the campus in areas that relate to marketing, social media, and communications.
  • Exercises independent judgment to perform special assignments as requested by the Campus Dean. Resolves, researches, assesses, and refers problems, often of a sensitive or confidential nature.
  • Other various responsibilities of the incumbent may include extensive administrative support, authorization of purchases and payments (within prescribed limits of authority) using the Pro Card system (holder of the ProCard) within the University, scheduling of all travel arrangements, and the planning of travel itineraries for the Campus Dean (including the completion of accounts for the Campus Dean’s travel, automobile mileage, and corresponding reimbursement). The incumbent will assist with campus events in a senior administrative capacity, oversee and maintain the Campus Dean’s Office filing system; and screen telephone calls and visitors.
  • Performs some HR related duties.
  • Performs related duties as required.

    • MINIMUM QUALIFICATIONS

    • Bachelor’s degree and three to four years of related experience.
    • Excellent interpersonal and organizational skills.
    • Good writing and communication skills.
    • Demonstrated ability to manage multiple tasks and projects with deadlines in a busy environment.
    • Ability to work independently with minimal supervision, collaboratively, and as a facilitator in a team environment.
    • Strong computer literacy and demonstrated ability in office software applications including Microsoft Office programs and Outlook.

    APPOINTMENT TERMS

    This is a full-time, permanent position. The University offers a competitive salary, and outstanding benefits, including employee and dependent tuition waivers at UConn, and a highly desirable work environment. For additional information regarding benefits visit: https://hr.uconn.edu/benefits-beyond-pay/. Other rights, terms, and conditions of employment are contained in the collective bargaining agreement between the University of Connecticut and the University of Connecticut Professional Employees Association (UCPEA).

    TERMS AND CONDITIONS OF EMPLOYMENT

    Employment of the successful candidate is contingent upon the successful completion of a pre-employment criminal background check.

    TO APPLYPlease apply online at https://hr.uconn.edu/jobs, Staff Positions, Search #498042 to upload a resume, cover letter, and contact information for three (3) professional references.

    This job posting is scheduled to be removed at 11:55 p.m. Eastern time on January 21, 2024.

    All employees are subject to adherence to the State Code of Ethics which may be found at http://www.ct.gov/ethics/site/default.asp.

    All members of the University of Connecticut are expected to exhibit appreciation of, and contribute to, an inclusive, respectful, and diverse environment for the University community.

    The University of Connecticut aspires to create a community built on collaboration and belonging and has actively sought to create an inclusive culture within the workforce. The success of the University is dependent on the willingness of our diverse employee and student populations to share their rich perspectives and backgrounds in a respectful manner. This makes it essential for each member of our community to feel secure and welcomed and to thoroughly understand and believe that their ideas are respected by all. We strongly respect each individual employee’s unique experiences and perspectives and encourage all members of the community to do the same. All applicants will receive consideration for employment without regard to race, color, religion, gender, gender identity or expression, sexual orientation, national origin, genetics, disability, age, or veteran status.

    The University of Connecticut is an AA/EEO Employer.

    Advertised: Dec 27 2023 Eastern Standard Time
    Applications close: Jan 21 2024 Eastern Standard Time

    Job Overview

    • Date Posted:
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    • Job Title: University of Connecticut Hiring for Executive Assistant to the Campus Dean at Waterbury Campus
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