University of Colorado Boulder Looking for Manager of Finance and Business Operations Full Time

Requisition Number: 49359
Location: Boulder
Colorado
Employment Type: University Staff
Schedule: Full Time
Posting Close Date: 05-Jul-2023
Date
Posted:

Job Summary

The Department of Atmospheric and Oceanic Sciences (ATOC) at CU Boulder welcomes
applications for the Manager of Finance and Operations! This position reports directly to the Chair/Director and will provide high-level
budgetary, financial, policy, and administrative support to the Director. This position is primarily responsible for oversight and policy
related to department operations, including, finance and human resources. This position engages in long-term strategic projects, planning in
consultation with the Chair and Associate Chairs in addition to supervising business office staff.

This position will apply
knowledge, and interpret principles, rules, regulations, policies, precedents, and other guidelines specific to the College of Arts and
Sciences, the University, and the State of Colorado in order to analyze needs, resolve problems, answer questions, and provide information.
Advise on technical issues and ensure timely and effective delivery of department, college, and university services to faculty, staff, and
student employees. Excellent communication and organizational skills and the ability to successfully manage multiple self-directed projects
that may, at times, have competing priorities is required. Strong administrative background and excellent skills in business administration,
fiscal and personnel management are needed in this role.
The University of Colorado Boulder is committed to building a culturally
diverse community of faculty, staff, and students dedicated to contributing to an inclusive campus environment. We are an Equal Opportunity
employer, including veterans and individuals with disabilities.

Who We Are

The Department of Atmospheric and Oceanic
Sciences (ATOC) provides a world-class, interdisciplinary research and educational environment to examine the dynamical, physical, and
chemical processes that occur in the atmosphere and ocean. A major theme is the establishment of a physical basis for observing, modeling,
and understanding climate and global change.

CU Boulder is located in a region having the greatest concentration of geophysical
researchers in the nation and perhaps the world. The proximity of ATOC to this atmospheric and oceanic science excellence is the foundation
of our unique philosophy and vision, which elevates our department to one of worldwide prominence. The guiding principle of ATOC is to be
the focal point for atmospheric and oceanic science education and research training in this geographic region of world-renowned
excellence.

What Your Key Responsibilities Will Be

Personnel Management:

• Supervise department staff
  to ensure all operational needs are satisfied, to include organizing and implementing new faculty orientation, faculty recruitment, faculty
  promotion, reappointment, and tenure, and faculty merit.
• Ensure operational needs are met by assessing strengths and development
  needs of staff.
• Administrative manager for recruitment/hiring department personnel. Provide onboarding for new hires.
• Manage
  annual review and promotions of personnel.
• Maintain department personnel records and policies.
• Oversee and coordinates
  academic appointments, re-appointments, promotions, tenure, retention activities and grievance procedures for department
  faculty.
• Oversee merit exercise.
• Serve as liaison for department personnel regarding university and departmental
  policies.
• Liaise with International Student and Scholar Services to support international personnel.
• Compile and organize
  information for faculty and senior instructor reappointment, tenure and promotion.
• Conduct faculty elections for
  reappointment/tenure promotion; hiring; administrative positions; committee positions; and departmental faculty rule changes. Assure that
  all eligible faculty members are informed of balloting procedures and deadlines. Assure security and secrecy of balloting process as
  appropriate.

Financial Management:

• Oversee the financial operations of the department.
• Collaborate with
  and advise Chair with monthly and yearly budget planning.
• Analyze business operations for programmatic and fiscal
  efficacy.
• Ensure compliance with approved budgets and policies, procedures, rules, and regulations.
• Communicate and enforce
  ethical standards for expenditure of funds and budgetary decisions.
• Provide revenue and expense tracking and analysis to monitor
  resources available for ongoing operations and special projects.
• Provide oversight for all accounting, purchasing and payroll
  functions to ensure compliance with approved budgets and policies, procedures, rules, and regulations.
• Support Principal
  Investigators, research personnel, and collaborators with all aspects of grant applications.
• Serve as departmental approver for all
  expense reports, travel reports, purchase orders, and standing purchase order requisitions.
• Ensure compliance with approved budgets
  and policies, procedures, rules and regulations.
• Manage University awards to faculty (Provost Faculty Achievement Award,
  Undergraduate Research Opportunities Program, Boulder Faculty Assembly Excellence Award) to ensure funds are spent in accordance with the
  award and align with University policies.

Relationship Management:

• Liaise with related budget offices including the
  Colleges Budget Office, Office of Contract and Grants, HR Service Center, Campus Controllers Office, Sponsored Projects Accounting,
  etc.
• Review monthly and year-end statements, authorize accounts payable vouchers, purchase orders, transfer of funds forms, etc.,
  authorize and conducts financial transfers between departmental accounts, and into and out of the department.

Administrative
Management:

• Advise chair on departmental procedures and provides background information to departmental administrators and
  departmental committees that report to the chair.
• Record and distribute minutes from faculty meetings and carry out action
  items.
• Manage faculty voting on departmental ballots.
• Conduct regular staff meetings. Mentor, coach, and ensure professional
  development opportunities. Engage staff in collaborative problem solving.
• Collaborate and coordinate with other administrative
  offices as needed to manage implementation of new systems or ensure compliance with new policies.

What We Can Offer

The salary range for this position is $65,000-$75,000 annually.

Benefits

The University of Colorado
offers excellent benefits, including medical,
dental, retirement, paid time off, tuition benefit and ECO Pass. The University of Colorado Boulder is one of the largest employers in
Boulder County and offers an inspiring higher education environment. Learn more about the University of Colorado Boulder.

Be Statements

Be resourceful. Be
impactful. Be Boulder.

What We Require

• Bachelors degree from an accredited college or university.
• Equivalent combination of education and experience may substitute.
• 3 years of job related experience managing complex
  budgets with multiple funding sources.

What You Will Need

• Must be highly motivated and
  self-directed.
• Excellent customer service.
• Excellent written and oral communication skills.
• Strong analytical,
  problem-solving, and interpersonal problem-solving skills.
• A high degree of professionalism and ability to maintain
  confidentiality.
• Ability to make independent decisions and enforce policies and regulations.
• Ability to work effectively in
  a working environment with multiple interruptions.
• Ability to build and maintain positive and cooperative working
  relationships.
• Ability to work independently and as a member of a team.
• Organizational skills, attention to detail, and
  ability to manage multiple complex priorities.
• Proficiency using Microsoft Suite, Word, and Excel.
• Proven ability to
  proactively analyze issues in such a way as to foresee possible problems or concerns that may arise and develop possible solutions and
  initiate related action with little close supervision.

Special Instructions

To apply, please submit the following
materials:

1. A current resume.
2. A cover letter that specifically tells us how your background and experience align with the
   requirements, qualifications, and responsibilities of the position.

We may request references at a later time.

Please apply
by July 5, 2023 for consideration.

Note: Application materials will not be accepted via email. For consideration, please apply
through CU Boulder Jobs.

To apply, visit https://jobs.colorado.edu/jobs/JobDetail/Manager-of-Finance-and-Business-Operations/49359

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