University of Massachusetts Amherst Hiring for Clerk V (Human Resources Coordinator/Biology – Hybrid Opportunity) at UMass Amherst Full Time

Job no: 519622
Work type: Staff Full Time
Location: UMass Amherst
Department: Biology
Union: USA/MTA
Categories: Administrative & Office Support

About UMass Amherst

UMass Amherst, the Commonwealth’s flagship campus, is a nationally ranked public research university offering a full range of undergraduate, graduate and professional degrees. The University sits on nearly 1,450-acres in the scenic Pioneer Valley of Western Massachusetts, and offers a rich cultural environment in a bucolic setting close to major urban centers. In addition, the University is part of the Five Colleges (including Amherst College, Hampshire College, Mount Holyoke College, and Smith College), which adds to the intellectual energy of the region.

Job Summary

The Human Resources Coordinator in the Department of Biology has administrative responsibility for all personnel actions, searches, and appointments and supports all personnel procedures, ensuring compliance with rules and regulations.

Essential Functions

• Oversees personnel actions, including but not limited to appointments, reappointments, salary adjustments, and leaves for faculty, staff, graduate student research assistants, postdoctoral, and research fellows. 
• Coordinates with University offices to ensure continuity of payroll for employees funding sources for grant-funded personnel.
• Administers faculty actions including pre-tenure reviews, tenure, promotion, annual faculty reviews and sabbatical requests. Ensure adherence to review procedures and protocols while assisting with compiling faculty case information and maintaining personnel files.  Notify faculty of submission deadlines.
• Administers staff performance review process. Maintains staff personnel files and position descriptions.  Updates organizational charts as needed.
• Administers personnel searches in accordance with federal, state and campus guidelines. 
• Provides administrative support as needed. Records the minutes of meetings. Responsible for archiving of records.
• Processes visa applications.
• Compiles data regarding salaries, budgets, teaching loads and all other relevant personnel data. Maintains relevant databases.
• Supervises assigned personnel, delegates as needed.

Other Functions

• Supervises assigned personnel, delegates as needed.
• Works collaboratively and effectively to promote teamwork, diversity, equality and inclusiveness. 
• Works in partnership with colleagues within the College of Natural Sciences community and across the campus to support the Dean’s strategic priorities.
• Perform other duties as assigned in support of the mission and goals of the College of Natural Sciences.

Minimum Qualifications (Knowledge, Skills, Abilities, Education, Experience, Certifications, Licensure)

• Associate’s Degree and one (1) year of relevant experience or high school degree and three years’ relevant experience.
• Experience with online data entry systems/programs. 
• Excellent written and oral communication skills including the ability to write concisely and accurately.
• Knowledge of standard computer operating systems and proficiency with word processing, spreadsheets, and use of databases.
• Knowledge of basic accounting principles and practices.
• Ability to work independently to organize multiple tasks and set priorities for action, take initiative and operate with self-direction in an office environment.

Work Schedule

Monday–Friday, 8:30am–5:00pm.

Salary Information

Grade 15

Special Instructions to Applicants

Please complete online application, submit a resume and provide contact information for three (3) professional references. Position will remain open until filled.

As part of a commitment to their own multicultural community, CNS seeks an individual with a commitment to diversity and one who will understand and embrace university initiatives and aspirations. http://www.cns.umass.edu/diversity-equity-inclusion.

UMass Amherst is committed to a policy of equal opportunity without regard to race, color, religion, caste, creed, sex, age, marital status, national origin, disability, political belief or affiliation, pregnancy and pregnancy-related condition(s), veteran status, sexual orientation, gender identity and expression, genetic information, natural and protective hairstyle and any other class of individuals protected from discrimination in employment, admission to and participation in academic programs, activities, and services, and the selection of vendors who provide services or products to the University. To fulfill that policy, UMass Amherst is further committed to a program of affirmative action to eliminate or mitigate artificial barriers and to increase opportunities for the recruitment and advancement of qualified minorities, women, persons with disabilities, and covered veterans. It is the policy of UMass Amherst to comply with the applicable federal and state statutes, rules, and regulations concerning equal opportunity and affirmative action.

Advertised: Jun 29 2023 Eastern Daylight Time
Applications close: