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NOTIFICATIONS NO VISA SPONSORSHIP AVAILABLE FOR THIS POSITION. The University of California has implemented a Vaccination Policy covering all employees. Employees, including new hires, are required to comply with any applicable policies relating to the University of California’s COVID-19 vaccine program. HOW TO APPLY For full consideration, applicants should attach their resume and cover letter when applying for a job opening. For guidance related to the application process or if you are experiencing difficulties when applying, please review the Applicant Resources on our Talent Acquisition website.
INITIAL REVIEW DATE (IRD) UC Santa Cruz staff jobs are posted until filled. Application materials submitted by 11:59 pm on the IRD will be routed to the hiring unit for consideration. Materials submitted after the IRD will ONLY be forwarded at the request of the hiring unit. To ensure your application is routed for consideration, submit your materials before 11:59 p.m. on the IRD. Talent Acquisition cannot accept application materials outside of the jobs portal, and is unable to update submitted applications on an applicant’s behalf, or forward communications to the hiring units. For more information about the IRD and the applicant review process, view this link. The IRD for this job is: 07-25-2023
ABOUT UC SANTA CRUZ UC Santa Cruz is a public university like no other in California, combining the experience of a small, liberal arts college with the depth and rigor of a major research university. It’s known as an unconventional place where innovation and experimentation is part of the campus’s DNA. That playful, bold spirit still thrives today, all on a campus renowned as among the most beautiful in the world. DEPARTMENT OVERVIEW Originally founded in 1997, the Baskin School of Engineering is the first professional school at UC Santa Cruz. Over the past 20 years, Baskin Engineering has become a unique 21st century school of engineering and technology, characterized by evolutionary growth fueled by on-going research opportunities that open new areas of intellectual inquiry. Baskin Engineering has grown to include six academic departments, a variety of research centers and institutes, and has ambitious plans for further programmatic growth. The focus of Baskin Engineering educational programming is to instill strong basic knowledge for sound practice in science and ethical engineering for the well-being of society. Its diverse curricula facilitates creative thinking and prepares students for productive and rewarding careers. Baskin Engineering is focused on building collaborative connections and expanding instruction and research activities for faculty and students at UC Santa Cruz, both at its Santa Cruz campus and at its campus in Silicon Valley, the international center of technological innovation. We champion new ideas and uphold the UCSC Principles of Community. JOB SUMMARY Under the general supervision of the Research Administration Manager or other delegated supervisor, the Assistant Research Administrator functions as part of a team that provides administrative and financial management services to the Baskin School of Engineering (BSOE) faculty and research programs/centers. The incumbent will have direct management responsibility of a diverse portfolio of at least $500,000 to ~$3,000,000 in annual spending across a mix of startup funds, and low to moderate complexity contracts and grants for industry, private non-profit and government sponsors. Sponsors may include single investigator National Institutes of Health (NIH), National Science Foundation (NSF) or Department of Defense (DOD) grants where analysis of financial information or reports requires review of a variety of factors (e.g. budgets, salaries, expenses, etc). They also receive assignments on a project basis to fully analyze problems, gather data and information, and recommend solutions. They complete and review transactions for signature by manager or other authorized institutional officials. The incumbent will also provide team support to larger portfolios managed by more senior members of the team. The incumbent oversees, approves and reviews transactions across the portfolio and maintains contract and grant records in compliance with institutional and sponsor policies. They prepare and update financial reports using Excel and institutional reporting tools; prepare financial journals (transfer of expense, transfer of funds, liquidation of liens) and prepare required documentation; execute intake of award documents from central systems including budgets and budget justifications; draft new financial reports and make updates to existing financial reports for new awards and award increments for review by the Research Administrators or manager administering those awards; process retroactive payroll transfer of expense and documents transactions accordingly. The incumbent will provide guidance and advice to research program faculty and staff to achieve short-term goals in support of the division/department mission and consistent with longer-term strategic financial and programmatic goals. They inform and coach faculty and research staff on standard operating procedures, divisional/departmental or university policies and processes; ensures that these policies are sensibly applied. Provide decision support analysis and guidance for short- and long-term planning. The incumbent is expected to provide high-level customer service as part of a dynamic, responsive team. Post-award financial management and reporting are critical functions of this position, as well as minimizing risk and assuring compliance with applicable University and sponsor/donor policies and federal/state regulations. APPOINTMENT INFORMATION Budgeted Salary: $32.28 – $37.36/hour. Salary commensurate with skills, qualifications and experience. Benefits Level Eligibility: Full benefits Schedule Information:
Employee Classification: Career appointment Job End Date: None Work Location: Remote Union Representation: Non-Represented Job Code Classification: 006205 (RSCH ADM 2) Travel: Never or Rarely JOB DUTIES 30% –
25% –
20% –
10% –
10% –
5% –
REQUIRED QUALIFICATIONS
SPECIAL CONDITIONS OF EMPLOYMENT
SAFETY STATEMENT All UCSC employees must understand and follow job safety procedures, attend required health and safety training, proactively promote safety at work, and promptly report actual and potential accidents and injuries.
EEO/AA The University of California is an Equal Employment Opportunity/Affirmative Action Employer. All qualified applicants will receive consideration for employment without regard to race, color, religion, sex, sexual orientation, gender identity, national origin, disability, age, or protected veteran status. UC Santa Cruz is committed to excellence through diversity and strives to establish a climate that welcomes, celebrates, and promotes respect for the contributions of all students and employees. |
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