University of California Office of the President Hiring for HR RECORDS MANAGEMENT STUDENT INTERN (REMOTE IN CALIFORNIA ONLY) at Oakland, CA  Full Time

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UC OFFICE OF THE PRESIDENT

At the University of California (UC), your contributions make a difference. A world leader producing Nobel and Pulitzer Prize recipients with over 150 years of groundbreaking research transforming the world. Choose a career where you can leverage your knowledge, skills, and aspirations to inspire and support some of the greatest minds in the world, and those who will follow in their footsteps. Working at the University of California is being part of a unique institution, and a vibrant and diverse community. At the University of California, Office of the President, we propel our mission through impactful work locally, in government centers and systemwide. We are passionate people, serving the greater good.

The University of California, one of the largest and most acclaimed institutions of higher learning in the world, is dedicated to excellence in teaching, research, and public service. The University of California Office of the President is the headquarters to the 10 campuses, six academic medical centers and three national laboratories and enrolls premier students from California, the nation, and the world.

DEPARTMENT OVERVIEW

UCOP Human Resources (HR) is dedicated to serving and supporting staff, and to building a work environment where employees feel involved and empowered to offer their best. UCOP HR includes our HR Business Partners, that are assigned by department and provide guidance regarding all UCOP HR services. Other HR staff units cover benefits, disability, leaves and accommodations, talent acquisition and employment, employee, and labor relations, learning and development, organization development, and compensation and payroll.

POSITION SUMMARY

Records Management support for the OnBase System for importing and retrieving HR document. This position will transfer documents from the exist directory system to a records management system for easy retrieval and security.

This role is 100% remote within CA.

Responsibilities

The Records Management Intern’s primary function is to organize and secure records based on the electronic system, OnBase. Some of the main duties and responsibilities include:

* Digitize records in OnBase.

* Maintain privacy and confidentiality by securing records.

* Classify, process, store, retrieve, and preserve records.

* Access specific records for other members of the organization.

* Maintain an organized inventory, directory, or index of all records.

Required Qualifications

* Currently enrolled University of California student.

* Strong interpersonal communications skills.

* Willingness to learn OnBase and HR systems.

* Strong analytical and organizational skills.

* Ability to always maintain a high level of confidentiality.

Preferred Qualifications

* Intermediate/Expert experience with Microsoft Office.

Education

* High school graduate and/or equivalent experience/training.

SALARY AND BENEFITS

Salary: $19.96 – $24.95 hourly commensurate with skills/experience.

Benefits: For information on the comprehensive benefits package offered by the University visit:

HOW TO APPLY

Please be prepared to attach a cover letter and resume with your application.

APPLICATION REVIEW DATE

The first review date for this job is (7/6/2023). The position will be open until filled.

CONDITIONS OF EMPLOYMENT

Background Check Process: Successful completion of a background check is required for this critical position.

Smoke Free Work Environment: The University of California, Office of the President, is smoke & tobacco-free as of January 1, 2014.

August 2021 Update: The University of California has issued a policy requiring employees to be fully vaccinated against COVID -19 before physically accessing the University location or programs. Upon hire into a UCOP position, you will be provided detailed instructions on how to comply with this policy including access to the COVID vaccination at no cost. New hires to UCOP who work onsite or will come onsite for any activities at a UCOP or other UC location must comply with this policy within 8 weeks after their start date. The policy allows for employees to request approval for an exception or deferral.

EEO STATEMENT

The University of California, Office of the President, is an Equal Opportunity/Affirmative Action Employer. All qualified applicants will receive consideration for employment without regard to race, color, religion, sex, sexual orientation, gender identity, national origin, disability, age or protected veteran status.

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