Chair’s Assistant
University of California Los Angeles
Requisition Number: 38601
Salary: $28.62 – $45.66 Hourly
Position Description:
Provide high-level administrative support to the chair and departmental executive office. The incumbent works directly with the ASG Manager, Chair, the executive Team consisting of three Vice-Chairs, the CAO, and the Academic Personnel Analyst to schedule, coordinate and staff both special and standing committees. Handle the Chair’s correspondence, calendar, travel, honoraria and other reimbursements, and set priorities to ensure the smooth flow and functioning of the Chair’s office. Manage the faculty recruitment process: advise the Chair and search committees of campus policies and procedures and ensure adherence to these policies. Manage the relocation process for new faculty hires. Serve as the primary person and facilitator in consultation with the Dean’s office for recruitment and reimbursement issues. Collaborate with the Dashew center to process a variety of visas for the department. Interface with students, faculty, senior University officials, and executives from both public and private sectors. to the incumbent will work with the Academic Personnel Analyst, responsible for maintaining discretion and confidentiality in the handling of faculty recruitment and retention. Works closely with the Development Office in the UCLA College and the campus Alumni Relations Office, assist with scheduling and organizing special seminars and public events. Maintain and manage the various databases for faculty recruitment, faculty and instructor awards. Manage electronic communications that are sent out to the various employment groups in department.
Special Instructions:
For full application instructions and position description, please visit: https://hr.mycareer.ucla.edu/applicants/Central?quickFind=86963
The University of California is an Equal Opportunity/Affirmative Action Employer. All qualified applicants will receive consideration for employment without regard to race, color, religion, sex, sexual orientation, gender identity, national origin, disability, age or protected veteran status. For the complete University of California nondiscrimination and affirmative action policy, see: UC Nondiscrimination & Affirmative Action Policy, https://policy.ucop.edu/doc/4000376/DiscHarassAffirmAction
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