University of California, Davis Looking for Administrative Assistant 3 – SOM: Internal Medicine Cardiology – Sacramento Campus Full Time

Job Summary

Final Filing Date: 05/19/2023

Salary Range: $26.14 – $37.46

Salary Frequency: Hourly

Appointment Type: Career

Number of Positions

1

Percentage of Time: 100%

Shift Hour: 08 Hours

Location: Ellison Ambulatory Care Center

City: Sacramento

Union Representation: Yes

Benefits Eligible: Yes

We offer exceptional employment benefits including medical, dental, and vision plans, generous paid vacations and holidays, excellent retirement savings and investment plans, continuing education, and reduced fee and scholarship programs.

THIS IS NOT AN H1- B OPPORTUNITY

Responsibilities

This position will provide executive-level support for the Division Chief and Division Administrator, utilizing initiative, judgement and discretion in researching, analyzing and compiling necessary information to assist the Division Chief and Division Administrator in responding to complex issues and compiling special reports. This position will also serve as division specialist and resource to independently coordinate the physician scheduling processes within a specified setting or as designated per operational needs. As principal support, the position responds through verbal and/or written communication to a wide variety of stakeholders, including faculty and Department administration. In this key position, the incumbent will provide support special projects for the Division Chief and Division Administrator. Functioning as an important member of the leadership team for the division, this position requires outstanding judgement, the ability to think out of the box and the ability to represent the division professionally in all modalities.

Importantly, this position is responsible for managing the operations of the Division Chief and Division Administrator as well as ad hoc high-level projects relating to the strategic plan for Cardiovascular Medicine.

Required Qualifications

Applicants are encouraged to upload license and certification if required of the position.

• Experience working in an executive level office and providing executive-level analytical support.
• Independent accountability for and ability to prioritize multiple projects, adjust priorities to meet changing needs and complete projects accounting to time frame.
• Ability to work quickly, accurately and efficiently in a fast-paced environment. Ability to remain flexible when working on projects that required adjusting to individual preferences. Ability to follow through with multiple commitments.
• Must possess competent decision-making and problem-solving skills; adeptness at initiating actions for effective resolution and follow-through.
• Analytical skills to identify and investigate problems, develop action plans, and follow through to completion.
• Skill in communicating clearly and effectively with the public and staff, maintain cooperation and harmony between units and working as a team member.
• Excellent organization and ability to prioritize assignments; knowledge of priority setting strategies.
• Excellent interpersonal, verbal and written communication skills; ability to develop positive working relationships with all levels of University personnel and the general public.
• Ability to maintain confidentiality; to use excellent judgment in determining whether materials are sensitive and/or confidential and to handle with appropriate discretion.
• Knowledge of dynamics of the organization, both operational and political, and must be resourceful and diplomatic in facilitating the completion of the leadership goals.
• Experience working independently and collaboratively as part of a team with minimal supervision.
• Analytical and problem-solving skills to review information, draw conclusions, develop and evaluate alternatives/solutions.

Preferred Qualifications

• Bachelor’s degree in business administration or communications or relevant experience
• Experience planning, coordinating and successfully implementing events.
• Demonstrated knowledge of Health System and UCD policies and procedures

Special Requirements

• This position may be subject to a criminal background investigation, drug screen, Live Scan fingerprinting, medical evaluation clearance, and functional capacity assessment.
• The University of California has implemented a SARS-CoV-2 (COVID-19) Vaccination Program SARS-CoV-2 Vaccination Policy (ucop.edu) covering all employees. To be compliant with the policy, employees must submit proof of vaccination or a University-approved exception or deferral.

Diversity, Equity, Inclusion and Belonging

At UC Davis, we’re solving life’s most urgent challenges to bring a fuller, healthier, and more resilient world within reach. We grow from every challenge we take on and we don’t just maintain – we improve.

We recognize that creating an inclusive and intellectually vibrant organization means understanding and valuing both our individual differences and our common ground. The most comprehensive solutions come from the most diverse minds and you belong here.

As you consider joining UC Davis, please explore our Principles of Community, our Clinical Strategic Plan and strategic vision for research and education, and our latest efforts to outgrow the expected.

The University of California is an Equal Opportunity/Affirmative Action Employer advancing inclusive excellence. All qualified applicants will receive consideration for employment without regard to race, color, religion, sex, sexual orientation, gender identity, national origin, disability, age, protected veteran status, or other protected categories covered by the UC nondiscrimination policy.