University of Arkansas Hiring for GME Program Coordinator- El Dorado at El Dorado, AR  Full Time

NoInstitution Name: University of Arkansas for Medical Sciences

The University of Arkansas for Medical Sciences (UAMS) has a unique combination of education, research, and clinical programs that encourages and supports teamwork and diversity. We champion being a collaborative health care organization, focused on improving patient care and the lives of Arkansans.

UAMS offers amazing benefits and perks (available for benefits eligible positions only):

• Health: Medical, Dental and Vision plans available for qualifying staff and family
• Holiday, Vacation and Sick Leave
• Education discount for staff and dependents (undergraduate only)
• Retirement: Up to 10% matched contribution from UAMS
• Basic Life Insurance up to $50,000
• Career Training and Educational Opportunities
• Merchant Discounts
• Concierge prescription delivery on the main campus when using UAMS pharmacy

Below you will find the details for the position including any supplementary documentation and questions you should review before applying for the opening. To apply for the position, please click theApply link/button.

The University of Arkansas is an equal opportunity, affirmative action institution. The University does not discriminate in its education programs or activities (including in admission and employment) on the basis of age, race, color, national origin, disability, religion, marital or parental status, protected veteran status, military service, genetic information, or sex (including pregnancy, sexual orientation, and gender identity). Federal law prohibits the University from discriminating on these bases. Questions or concerns about the application of Title IX, which prohibits discrimination on the basis of sex, may be sent to the University’s Title IX Coordinator and to the U.S. Department of Education Office for Civil Rights.

Persons must have proof of legal authority to work in the United States on the first day of employment.

All application information is subject to public disclosure under the Arkansas Freedom of Information Act.

At UAMS we value Diversity, Equity and Inclusion. Visit our website to learn more:

For general application assistance or if you have questions about a job posting, please contact Human Resources at .

Department:REP | South AR El Dorado Faculty

Department’s Website:

Summary of Job Duties:This position is in El Dorado, Arkansas.

The Graduate Medical Education (GME) Program Coordinator will manage the day-to-day operations of the residency/fellowship program and contribute to the success of the program through support of the program director in accreditation efforts, educational programming, and support of residents. The program coordinator is a member of the program’s leadership team and, as such, has a unique knowledge of the Accreditation Council for Graduate Medical Education (ACGME) and program-specific requirements, policies, and procedures. The program coordinator serves as a liaison between the program and trainees, faculty, staff, hospital administration, as well as internal and external departments.Qualifications:

Minimum Qualifications:

• High School Diploma or equivalent and Seven (7) years of professional administrative experience

Preferred Qualifications:

• Bachelor’s Degree and Three (3) years of professional administrative experience/GME program coordination experience
• TAGME – Training Administrators of Graduate Medical Education

Additional Information:

Principal Duties and Responsibilities
The following duties and responsibilities are common to all GME Program Coordinators. Additional responsibilities may be delineated by UAMS and/or the accrediting organizations.

Collaborates with the Program Director to ensure that the program meets or exceeds all accreditation requirements.

• Management of ACGME Accreditation Data System (ADS), also known as WebADS, to include Resident Roster, ADS Annual Update, Milestone Evaluations, Resident and Faculty Surveys, and Case Log Reporting, if applicable.
• Participates in developing and managing program improvement plans in response to ACGME Notification Letters/Citations/Areas for Improvement.
• Participates in developing and managing the UAMS College of Medicine (COM) GME Annual Program Evaluation. Is actively involved in the data collection and analysis as well as the written evaluation of the program for the UAMS GME Annual Program Evaluation process.
• Develops, reviews, and updates program-level policies to be current with ACGME and/or GME requirements on an annual basis.
• Prepares for ACGME Self-Study process and subsequent Site Visit.
• Gathers and presents data and documentation for both the Program Evaluation Committee (PEC) and Clinical Competency Committee (CCC) as outlined in program requirements and/or directed by GME and the Program Director. Staff meetings of PEC and CCC as directed.
• Assists with creating and overseeing educational curriculum and activities such as Didactic Conferences, Journal Club, Board Prep, etc.

Provides administrative supervision and support to residents/fellows.

• Tracks, reports, and ensures compliance with policies and procedures.
• Compiles monthly billing reports for submission to the Housestaff Office.
• Manages and implements processes for specialty-specific trainee exams.
• Oversees program’s budget and purchasing processes.
• Plans and implements annual events including graduation, retreats, and various meetings.
• Staff and support didactics, lectures, and resident conferences.
• Manages processes for visa requests.

Manages program activities related to resident selection and onboarding.

• Develops and implements processes for resident candidate recruitment and selection.
• Manages online residency programs, such as the Electronic Residency Application Service (ERAS), the National Resident Matching Program (NRMP), the AMA Residency and Fellowship Database (FRIEDA), and other relevant data sources.
• Manages the onboarding process for incoming residents, advancement process for continuing residents, and checkout process for exiting residents.
• Oversees department-level trainee orientation.
• Maintains and updates the program website throughout the year. Creates program’s promotional materials.

Residency Management Software

• Ensures that the program utilizes the New Innovations software to include annual program activities: creation of personnel files, onboarding, resident schedules, evaluations for residents, faculty, rotations, etc., and advancement.
• Pulls data from New Innovations for Clinical Competency Committee meetings, Program Evaluation Committee meetings, resident advisor meetings, and program director meetings, when applicable.
• Tracks resident duty hours as defined by ACGME Common Program Requirements and program-specific requirements.
• Provides New Innovations reports (duty hour, evaluation compliance, milestone reporting) to the program director as requested.
• Maintains and updates Program Letters of Agreement for participating sites housed in New Innovations.
• Uploads current program policy handbook on an annual basis.

Record Keeping and Maintenance

• Maintains resident files to include: residency program processes, records and evaluations to include visa requirements and/or Educational Commission for Foreign Medical Graduates (ECFMG) documentation, as applicable.
• Follows procedures for monthly billing.
• Facilitates verification of training process for past trainees.
• Verifies resident progress through the program for board eligibility and completion requirements.
• Manages resident compliance with annual tasks: flu shot, TB skin test, conflict of interest, HIPAA and safety trainings.
• Maintains record of resident leave, resident schedules/rotations and final summative evaluation.

Grant Program Management

• Assist with the oversight of RTP grant activities and operations in accordance with HRSA regulations and deadlines.
• Assist grant team with the development of comprehensive reports on program performance, grant utilization, and educational impact for internal and external stakeholders.
• Collaborate with the program evaluation team and partners to implement assessment tools and metrics to evaluate program effectiveness and outcomes, utilizing data to drive continuous improvement.
• Collaborate with other HRSA grant managers to ensure that resources, activities, and participants contribute to measurable and reportable project outcomes related to education and training processes, trainee satisfaction, knowledge mastery, clinical competencies, quality improvement, faculty skills, and center culture.

Professional Development

• Attends Program Coordinator Organization meetings to meet annual GME Scorecard Requirement minimums. (70% of monthly meetings).

Other duties as assigned.

Customer Service:

• Interacts with and assists the public in a professional and friendly manner as needed. Demonstrates effective communication skills; communicates accurate and complete information; maintains strict confidentiality when necessary. Demonstrates positive working relationships with co-workers, management team, and ancillary departments; follows the Core Concepts of Patient and Family Centered Care and the Basic Code of Conduct Guidelines. Assist internal and external stakeholders as needed with exceptional customer service.

Salary Information:

“Commensurate with education and experience”

Required Documents to Apply:

Resume

List of three Professional References (name, email, business title), Proof of Veteran StatusSpecial Instructions to Applicants:

Please contactfor any recruiting relatedquestions.

All application materials must be uploaded to the University of Arkansas System Career Site

Please do not send to listed recruitment contact.

Pre-employment Screening Requirements:No Background Check Required

This position is subject to pre-employment screening (criminal background, drug testing, and/or education verification). A criminal conviction or arrest pending adjudication alone shall not disqualify an applicant except as provided by law. Any criminal history will be evaluated in relationship to job responsibilities and business necessity. The information obtained in these reports will be used in a confidential, non-discriminatory manner consistent with state and federal law.

Constant Physical Activity:N/AFrequent Physical Activity:N/AOccasional Physical Activity:N/ABenefits Eligible:Yes
The University of Arkansas is an equal opportunity, affirmative action institution. The university welcomes applications without regard to age, race, gender (including pregnancy), national origin, disability, religion, marital or parental status, protected veteran status, military service, genetic information, sexual orientation or gender identity. Persons must have proof of legal authority to work in the United States on the first day of employment. All applicant information is subject to public disclosure under the Arkansas Freedom of Information Act.