University of Arizona Hiring for Administrative Support Assistant III (Multiple Positions)(College of Medicine-Ph at Phoenix, AZ  Full Time

The University of Arizona College of Medicine – Phoenix anchors the 28-acre Phoenix Bioscience Core in the heart of the Valley of the Sun. The College inspires and trains individuals to become exemplary physicians, scientists and leaders who are life-long learners and inquisitive scholars. The Phoenix Biomedical Campus embodies the University’s priorities of engagement, partnership, innovation, and synergy in its world-class academic and research initiatives, with clinical facilities throughout Greater Phoenix.

Outstanding UA benefits include health, dental, and vision insurance plans; life insurance and disability programs; paid vacation, sick leave, and holidays; UA/ASU/NAU tuition reduction for the employee and qualified family members; state retirement plan; access to UA recreation and cultural activities; and more!

The University of Arizona has been recognized for our innovative work-life programs. For more information about working at the University of Arizona and relocations services, please .

Leadership support:

• Assist in managing day-to-day administrative support operations of the department/office.

• Schedule and manage meetings with executive leaders from COM-P, UA, and partner hospitals (Banner, Dignity, HonorHealth, MIHS, PCH, and Yuma Regional Medical Center).
• Arranges meetings, conferences and appointments for unit leadership as directed; makes necessary travel reservations and itineraries.
• Take meeting minutes as assigned.
• Manage all logistics for meetings, as directed (room reservations, technical support, food and beverages, parking arrangements, communication to participants, etc.).
• Coordinates with Office of Faculty Affairs and Human Resources to facilitate faculty and staff recruitments and other committees as needed, under supervisor’s direction.
• Schedule interviews and manage logistics for job applicants, under Supervisor’s direction

Department Support:

• Prioritizes workload, meetings, and appointments to meet work unit operations. Assists in the coordination and implementation of multiple projects, under direction.
• Recommend operational changes to work unit to ensure effectiveness and compliance with University policies and regulations.
• Resolve typical administrative/operational problems or situations impacting staff/faculty work unit, under direction.
• Work with appropriate administrative offices for website updates, as directed.

Financial Management Activities:

• Purchases & bill pay for department (p-card documentation, DV’s travel & other reimbursements).
• Maintain finance filing systems as required.

General Office Operations:

• Composes confidential correspondence when required, as directed.
• Organize and file office documents as required (department inbox, phone lists, inventory, etc.).
• Coordinates business affairs, personnel matters and may interpret policies and procedures.
• Order Supplies.

Additional Duties as assigned.

Knowledge, Skills & Abilities:

• Knowledge of standard office policies and procedures.
• Skill in developing and maintaining good working relationships.
• Skill in English composition, grammar, spelling and punctuation.
• Skill in basic math.
• Skill in the use of personal computer/software.
• Ability to problem solve and make decisions.
• Ability to effectively communicate.
  

• High school diploma or equivalent, or equivalent learning attained through experience required.
• Minimum of 5 years of relevant experience required.

* Proficient in Microsoft Outlook Suite.

* Experience with prioritizing multiple projects and achieving desired results and deadlines.

* Experience with managing multiple calendars.

* High degree of flexibility.

* High degree of attention to detail.

* Excellent data entry skills.

* Excellent organizational skills.

College of Medicine-Phoenix, Office of Human Resources

[email protected]

Application: The online application should be completed in its entirety. Blank or missed information may be considered an incomplete submission.

Letter of Interest: Should clearly indicate how your skills and professional employment experience meet the Minimum and the Preferred qualifications (if applicable).