The University of Tennessee, Knoxville Hiring for Farmer To Farmer (FF) Business Manager – Smith Center for International Sustainable Agricultur at Knoxville, TN Full Time

Description
Farmer To Farmer Business ManagerGeneral Description: The F2F Business Manager will work in the Smith Center for International Sustainable Agriculture to implement a new grant-funded initiative. This position manages all business, financial, and budgeting operations for the Farmer-to-Farmer (F2F) Agricultural Leaders of Tomorrow (ALOFT) program. This includes, but is not limited to, overseeing general ledger accounting, subawards, procurement, research administration, and reporting. The F2F Business Manager develops the annual budget for the F2F program in collaboration with the F2F Program Director and provides financial reports to USAID per contract requirements. Position prepares and submits travel authorizations and reimbursements including airfare bookings and registration. Position includes transaction review and approvals and assures compliance with UT and USAID policy.

Qualifications
Job Function / Responsibilities:Business Operations and Research Administration:

Direct operations of all F2F/ALOFT business activities including purchasing supplies and assigning expenses to appropriate accounts.Works with Office of Sponsored Programs and Post-Award on contracts with sponsor and subawards.Responsible for accounts payable, financial file maintenance, F2F/ALOFT award administration, and account ledger reconciliations.Ensure compliance with policies, deadlines, and changes in procedures.Advise F2F Program Director, and F2F/ALOFT staff and faculty regarding policies, practices, and procedures.Consult with and advise the F2F Program Director on status of award, subawards, and contracts.Works with UTIA Sponsored Programs Office to troubleshoot problems, correct non-compliance, and execute financial close-out of award. Intervene as necessary to resolve on-going issues.Responsible for financial records management (original document files, record retention policy compliance, disposition of archived files) for the F2F/ALOFT program.

Travel Management:

Prepare and submit high volume of travel authorizations and reimbursements in IRIS for F2F/ALOFT staff and volunteer experts.Process travel through the Concur system.Audit receipts and expenses turned in for reimbursement and advising staff and guest travelers of expenditures that do not comply with UT or USAID policy.Hold a Procurement Card and Travel Card and adhere to policy for transactions.

Transaction Reviews and Approvals:

Review invoices and supporting materials from subaward institutions for compliance with policy and subaward terms.Work with counterparts at subaward institutions as needed to address issues with invoices and strengthen general accounting practices.Approve all accounts payable and internal transfers for the F2F/ALOFT program, assuring policy compliance and accuracy of data entry.Ensure proper processing of documents during the approval process.Approve travel transactions and electronic ledgers for the F2F/ALOFT program.Review IRIS transactions for F2F/ALOFT program.Consult with university central offices regarding processing of unusual transactions to assure compliance with policies.

Financial Review, Planning, and Reporting

Review and forecast F2F/ALOFT spending and balances.Review F2F/ALOFT ledgers for appropriate expenses.Anticipate budgetary variances and notify F2F Program Director of potential impact.Propose courses of action to accommodate budgetary constraints and comply with policy.Prepare routine financial reports for USAID per contract requirements.

Periodic Responsibilities:

Manage F2F/ALOFT participation in annual university-wide activities related to business operations.Respond to special requests for financial information, budget reviews, audits, etc. from university personnel and USAID.Oversee disposal of assets and determining asset retirement obligations at the conclusion of the F2F/ALOFT program.

Qualifications:

Ability to work collaboratively within a team and larger institution.Ability to work effectively and develop relationships with individuals from diverse cultures.Knowledge of financial, operational, and administrative policies, procedures, and regulations.Knowledge of Uniform Guidance and Federal Acquisition RegulationGood written and oral communication skills with individuals both internal and external to the universitySkills with general office word processing, spreadsheet applications, and financial/HR platformStrong interpersonal skillsStrong problem-solving skillsStrong organizational skillsAbility to interpret financial data and explain to non-financial personnel.Ability to evaluate circumstances and make business related decisions.Ability to adapt to changing policies, procedures, and organizational demands.Ability to manage diverse employees in a wide variety of tasks and responsibilities.Ability to multi-task and set priorities.

Experience:

A bachelors degree in a business or accounting alternatively 8 (or more) years of directly related business experience is required.2 years required with 4 years of accounting/financial experience preferred.Experience in a higher education environment preferred.Experience with sponsored grants and contracts preferred.Experience with international programming preferred.

Job: Other Tech/Para-Professional
Primary Location: US-Tennessee-knoxville
Organization: International Programs – Res
Schedule: Full-time
Job Posting: Nov 29, 2023, 7:16:59 AM