The University of Tennessee, Knoxville Hiring for Executive Assistant at Knoxville, TN Full Time

Description

University of Tennessee Foundation, Inc.

University of Tennessee Institute of Agriculture (UTIA)

Executive Assistant

The University of Tennessee Institute of Agriculture (UTIA) Office of Institutional Advancement seeks an Executive Assistant to serve as the central coordinator of administrative support for the UTIA advancement team. This position is a part of the University of Tennessee Foundation, Inc. (UTFI), and reports to the Vice Chancellor of UTIA Advancement. The successful candidate will provide direct administrative assistance to the Vice Chancellor, as well as various other advancement professionals on the team in respect to four areas:

 

·      Communication – The Executive Assistant will recognize and respect the value of professional interaction with a variety of internal and external audiences and be able to effectively communicate with these various constituencies daily.

·       Technical Support – This person will understand and proactively implement business-related software programs and technologies (e.g., Microsoft Office Suite) to keep the office operating at the forefront of best business practices.

·      Financial & Administrative Support – The Executive Assistant will administer business transactions in various software packages in conjunction with the UT Foundation’s CRM (ANDI), university software programs (IRIS), and others as needed.  These support services include, but are not limited to, support with alumni and donor records, travel plans and reimbursements, and inventory purchases and oversight.

·       Overall Coordination – The successful candidate will develop and implement best practices to manage office administrative processes (e.g., team meeting agendas and follow-ups, team schedules, gift agreement tracking, employee training schedules, cross training of administrative assistants, special events, and an office calendar).

 

Through the Office of Institutional Advancement, UTIA partners with the UT Foundation to enrich the lives of students, faculty, staff, alumni, and friends of the University of Tennessee. This office coordinates activities and opportunities to engage with the entire agricultural community in respect to the land grant mission. With office locations in Knoxville, Spring Hill, and Jackson, it mirrors the footprint of the Institute to best assist constituents. The UTIA Advancement Team’s motto is to serve by serving with you.

 

This position will be located in Knoxville, which sits at the base of the Great Smoky Mountains. With a variety of outdoor activities, parks and recreation, Knoxville provides a top-notch outdoors recreational experience to nature lovers. Arts, music, events, and annual festivals add to the breadth and depth of the list of things to do in this region. There are various opportunities to connect and find community for all identities and interests within the surrounding area and on campus.

Qualifications

Minimum Qualifications:  A high school diploma and 5 years of relevant, full-time work experience or a business/technical school diploma or degree with 3-4 years of relevant, full-time work experience is required. Relevant work experience demonstrates a broad knowledge of principles, practices, and procedures in a business environment or skills as listed below.

 

Skills: Excellent computer skills and proficiency in Microsoft Office (Word, Excel, PowerPoint, and Outlook); attention to detail; and exceptional customer service are required. Candidates must have the ability to communicate (written and verbally), as well as maintain professional working relationships with internal and external stakeholders. The Executive Assistant must be a self-motivated team player with excellent organizational skills, who is able to maintain confidentiality and be proactive in filling the needs of the office. The candidate must be able to work independently with little direct supervision due to the extensive travel of the Vice Chancellor and the advancement team and is able to manage multiple projects with the ability to produce excellent work results.

 

The ideal candidate is committed to creating and sustaining equitable practices at every level, engaging our staff in dialogue around identity and inclusion, and inclusive development that celebrates the contributions of all employees, alumni, and donors.

 

To build a diverse workforce, the University of Tennessee Foundation, Inc. encourages applications from individuals with disabilities, minorities, veterans, and women.  EEO/AA employer. 

 

To be considered for candidacy, candidates must complete an online application and submit (1) a resume and (2) cover letter.  Applicants should complete the online application/candidate profile in its entirety, including all relevant work experience, to demonstrate the minimal education and experience required for this position. Incomplete profile information as it relates to the requirements listed (or omission of a cover letter) will eliminate candidacy for this opportunity.

Use keyword 23000002O3 to apply to this position from the link below.

https://hr.tennessee.edu/jobs/staff-positions/

 

The University of Tennessee Foundation, Inc. is an EEO/AA/Title VI/Title IX/Section 504/ADA/ADEA employer. All qualified applicants will receive equal consideration for employment and will not be discriminated against on the basis of race, color, national origin, religion, sex, pregnancy, marital status, sexual orientation, gender identity, age, physical or mental disability, or protected veteran status.

 

The University of Tennessee Foundation, Inc. will not discharge or in any other manner discriminate against employees or applicants because they have inquired about, discussed, or disclosed their own pay or the pay of another employee or applicant. However, employees who have access to the compensation information of other employees or applicants as a part of their essential job functions cannot disclose the pay of other employees or applicants to individuals who do not otherwise have access to compensation information, unless the disclosure is (a) in response to a formal complaint or charge, (b) in furtherance of an investigation, proceeding, hearing, or action, including an investigation conducted by the employer, or (c) consistent with the University of Tennessee Foundation’s legal duty to furnish information.

Job: Other Admin Asst/Secr/Clerical
Primary Location: US-Tennessee-knoxville
Organization: Ag Development Pay
Schedule: Full-time
Job Posting: Dec 18, 2023, 2:00:34 PM