Administrative Specialist I – Environmental Health & Safety
MR04, non-exempt, full-time
The Environmental Health & Safety Department seeks a full-time Administrative Specialist I to provide administrative, financial, and compliance task assistance.
The following job functions include, but are not limited to:
General Administrative Support
· Answer incoming phone calls and direct callers or visitors to other staff as needed; make outgoing calls and inquiries
· Prepare outgoing mail and shipments
· Maintain supply inventory, place orders when necessary, serve as primary contact for vendors
· Maintain email distribution lists
· Create and maintain all departmental files and compliance documentation in an organized manner, including electronic files
· Complete annual equipment inventory
· Assist in scheduling meetings and events
· Record, prepare, and distribute minutes from committee meetings
Compliance Support
· Mail dosimeters to research labs and manage return shipments to dosimetry vendor
· Request monthly contamination survey forms from laboratories. Ensure all documentation is submitted monthly
· Assist with enrolling individuals into online training courses
· Mail copies of occupational radiation exposure reports to labs monthly
· Create and send letters for requests of occupational radiation dose history
· Assist with data entry in software used to maintain department compliance records
Financial Support
· Responsible for department procurement card purchases and all required documentation
· Track and maintain data in spreadsheets that detail department metrics and billing data
· Review invoices and identify charges that need to be paid with department funds or transferred to other departments
· Assess, create, and enter transfer vouchers in IRIS
Qualifications
Required Qualifications:
Education and Experience
Required Skills and Abilities
Job: Other Admin Asst/Secr/Clerical
Primary Location: US-Tennessee-knoxville
Organization: Environmental Health & Safety
Schedule: Full-time
Job Posting: Nov 15, 2023, 9:53:51 PM
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