The University of North Carolina at Charlotte Hiring for Business Services Coordinator at Bioinformatics Full Time

Vacancy Open to:

All Candidates

Employment Type:

Permanent – Full-time

Hours per week:

40

Months per year:

12

Position Number:

001850

NC Salary Grade Equivalency:

GN07

Classification Title:

Business Services Coordinator – Journey

Working Title:

Business Services Coordinator

Salary Range:

$40,306 – $47,000

Anticipate Hiring Range:

$40,306 – $47,000

FLSA Status:

Non Exempt

Division:

Academic Affairs

Department:

Coll of Computing&Informatics (Col)

Work Unit:

Bioinformatics and Genomics

Work Schedule:

8:00 am – 5:00 pm; Monday – Friday with occasional evening and weekend hours required, as necessary.

Primary Purpose of Position:

The position administers and coordinates a variety of business functions for the Bioinformatics & Genomics Department. The range of duties includes but not limited to: collaborate with the Dean’s office’s financial team on budget allocations and spending; reconcile for different types of funds; provide monthly reports to the department chair; process travel requests (TA&TR); handle procurement with 49erMart and Pcard; assist with logistics for the Bioinformatics Seminar Series. This position also assists with hiring student/non-student temp and postdoc; work with the International Scholars Office to ensure that visa requirements are properly applied; submit Bioinformatics and Genomics course schedules in the Banner System and supervise and train student employees.

Minimum Education/Experience:

Required Minimum Qualifications:

Bachelor’s degree in business administration or a related discipline; or an equivalent combination of training and experience. All degrees must be received from appropriately accredited institutions.

University Preferred Qualifications:

Four year degree in a related business function and one year of experience in accounts reconciliation, business processing, office management, or human resources; or an equivalent combination of training and experience.

Essential Job Duties:

The position administers and coordinates a variety of business functions for the Bioinformatics & Genomics Department. The range of duties includes but not limited to:

Budget Management for General and Non-General Funds

• Record and reconcile PIFA’s and Overhead’s allocation and activities monthly in shadow systems
• Provide monthly reports to the Department Chair and PIs for different types of fund
• Manage start-ups funding and expenses for new faculty
• Make recommendations regarding the use of funds to ensure spending complies with guidelines for type of fund.
• Collaborate with the Dean’s office’s financial team in managing department budget allocation and spending.

Procurement:

• Submit requisitions through 49erMart and input received goods in the system.
• Process electronic pay requests, new contract requests and change orders when needed.
• Initiate New Vendor set-up process for vendors not in system.
• Follow-up on issues with purchase orders.
• Purchase items using Purchasing Card (Pcard) following the Purchasing Card Policies

Prepare and submit Travel Authorizations and Reimbursements.

• Arrange travel for visiting guests, faculty, staff and students.
• Prepay for travel expenses using a Pcard as applicable.
• Collect receipts and complete reimbursements in a timely manner.

Other Work Responsibilities:

Coordination of Seminar Series Speaker Honorariums

• Work with Seminar Speaker Coordinator to collect information regarding the In-person speaker agenda and travel arrangements.
• Calculate the needed funds for honorarium
• Submit honorarium to ensure that the speaker receives payment in a timely manner.
• Reconcile Purchasing Card expenses through the Bank of America Works System.
• Bioinformatics and Genomics course schedules in the Banner System.
• Supervise and train student employees.

Departmental Preferred Experience, Skills, Training/Education:

• Bachelors degree in business administration is preferred.
• Experience working in higher education environment.
• Experience with Banner, 49erMart, Pcard, Ninerworks, NinerTalent.
• Experience with reconciling funds
• Experience with procurement, travel arrangements and reimbursement
• Familiar with processing contracts for student employment and non-student temporary employees.

Work Location:

Bioinformatics

Posting date:

09/16/2023

Closing date:

10/01/2023

Proposed Hire Date:

10/16/2023

Special Notes to Applicants:

UNC Charlotte Benefits Information: https://hr.charlotte.edu/benefits

The finalist will be subject to a Criminal Background Check.

* The Search Committee will not contact references without first verifying permission with the finalist.

Please ensure your full range of knowledge, skills, abilities, experience, and education are listed on your application.

* Do not write ‘see resume’ on your application when completing the job duties section.

If you answer the questions at the end of the application, please ensure your application reflects the knowledge, skills, abilities, and experiences to support your answers (see job duties section of previous employment).

* Failure to answer the questions at the end of the application will not preclude your application from being considered but may result in your application not receiving full consideration of your knowledge, skills, and abilities.

Please submit a resume and cover letter with your application.

* These documents will be used to evaluate your written communication skills as well as supporting documents of your knowledge, skills, abilities, education, and professionalexperience.