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The University of Georgia Hiring for Data Management Specialist II at Athens Area Full Time
Job Details
Posting Number:
S11360P
Working Title:
Data Management Specialist II
Department:
FMD-Svcs-Automotive Center
About the University of Georgia:
Since our founding in 1785, the University of Georgia has operated as Georgia’s oldest, most comprehensive, and most diversified institution of higher education (https://www.uga.edu/). The proof is in our more than 235 years of academic and professional achievements and our continual commitment to higher education. UGA is currently ranked among the top 20 public universities in U.S. News & World Report. The University’s main campus is located in Athens, approximately 65 miles northeast of Atlanta, with extended campuses in Atlanta, Griffin, Gwinnett, and Tifton. UGA employs approximately 3,000 faculty and more than 7,700 full-time staff. The University’s enrollment exceeds 40,000 students including over 30,000 undergraduates and over 10,000 graduate and professional students. Academic programs reside in 18 schools and colleges, as well as a medical partnership with Augusta University housed on the UGA Health Sciences Campus in Athens.
About the College/Unit/Department:
The University of Georgia Facilities Management Division is the largest of seven (7) divisions reporting to the Vice President for Finance and Administration. The exceptional staff of over 800 personnel within the division manage, operate and maintain campus landscapes, buildings and infrastructure to promote the long-term sustainability of the University.
College/Unit/Department website:
fmd.uga.edu
Posting Type:
External
Retirement Plan:
TRS
Employment Type:
Employee
Benefits Eligibility:
Benefits Eligible
Full/Part time:
Full Time
Additional Schedule Information:
8:00 AM-4:30 PM, Monday-Friday
Some night and/or weekend work may be required to meet the needs of the department.
Advertised Salary:
$38,000
Posting Date:
11/30/2023
Open until filled:
No
Closing Date:
01/15/2024
Proposed Starting Date:
02/19/2024
Location of Vacancy:
Athens Area
EEO Policy Statement:
The University of Georgia is an Equal Opportunity/Affirmative Action employer. All qualified applicants will receive consideration for employment without regard to race, color, religion, sex, national origin, ethnicity, age, genetic information, disability, gender identity, sexual orientation or protected veteran status. Persons needing accommodations or assistance with the accessibility of materials related to this search are encouraged to contact Central HR ([email protected]).
Classification Title:
Office/Clerical Assistant
FLSA:
Non-Exempt
FTE:
1.00
Minimum Qualifications:
Requires are least a high school diploma or equivalent. Please contact your Human Resources office for an evaluation of education/experience in lieu of the required minimum qualifications.
Preferred Qualifications:
Two-year degree in business, office technology or related field.Three years database management experience. Three years accounts payable experience.Three years customer service experience.
Position Summary:
The data management specialist position is UGA’s program administrator for the State mandated Total Maintenance System (TMS) fleet maintenance program. He/she enrolls vehicles in the program, updates maintenance parameters such and repair approvers, dollar thresholds requiring approval, methods of communication, invoice recipients and vehicle billing account assignments. The data management specialist is the TMS subject matter expert and liaison between UGA business units, the state Office of Fleet Management (OFM) and OFM’s fleet management business partner (Holman). He/she interacts with internal UGA customers, Holman account managers and vehicle maintenance service providers to facilitate an efficiently operated, cost effective vehicle maintenance program that complies with State and local policy guidance and best practices. The data management specialist reviews the TMS statement of accounts monthly to monitor timely payment, identify billing errors and resolve discrepancies.
Knowledge, Skills, Abilities and/or Competencies:
Familiarity with automotive maintenance terms and processes.
Intermediate level Excel and PowerPoint skills.
Ability to communicate clearly and concisely both verbally and in writing.
Physical Demands:
Many of the duties associated with this role are performed in an office setting, seated at a desk, keyboarding, filing and interacting with customers via email and telephone. Interaction with other members of the automotive center team is also necessary, which will require walking, standing, bending, stooping and climbing stairs.
Is driving a responsibility of this position?:
No
Is this a Position of Trust?:
No
Does this position have operation, access, or control of financial resources?:
No
Does this position require a P-Card? :
No
Is having a P-Card an essential function of this position? :
No
Does this position have direct interaction or care of children under the age of 18 or direct patient care?:
No
Does this position have Security Access (e.g., public safety, IT security, personnel records, patient records, or access to chemicals and medications):
No
Credit and P-Card policy:
Be advised a credit check will be required for all positions with financial responsibilities. For additional information about the credit check criteria, visit the UGA Credit Background Check website.
Duties/Responsibilities:
Ensure vehicles serviced outside of the automotive are enrolled in TMS and serviced at least once every six months or 5,000 miles in accordance with established best practice. Work with business units to improve compliance with policy and best practice.
Percentage of time:
25
Duties/Responsibilities:
Update INSIGHTS database to reflect changes in vehicle assignment, invoice recipient, maintenance approvers, thresholds for approval and methods of communication.
Percentage of time:
25
Duties/Responsibilities:
Review TMS statement of accounts to monitor payment. Intervene to resolve challenges and ensure timely payment of billing accounts.
Percentage of time:
25
Duties/Responsibilities:
Serve as UGA business unit advocate and liaison between UGA, OFM and Holman to maintain constructive, support relationships.
Percentage of time:
25
Contact Details:
For questions concerning this position or recruitment progression, please refer to the Recruitment Contact listed below.
Recruitment Contact Name:
Bill Brinn
Recruitment Contact Email:
Recruitment Contact Phone:
706-542-6477
