S11036P
Working Title:
Business Operations Coordinator
Department:
Ecology-Odum School of Ecology
About the University of Georgia:
Since our founding in 1785, the University of Georgia has operated as Georgia’s oldest, most comprehensive, and most diversified institution of higher education (https://www.uga.edu/). The proof is in our more than 235 years of academic and professional achievements and our continual commitment to higher education. UGA is currently ranked among the top 20 public universities in U.S. News & World Report. The University’s main campus is located in Athens, approximately 65 miles northeast of Atlanta, with extended campuses in Atlanta, Griffin, Gwinnett, and Tifton. UGA employs approximately 3,000 faculty and more than 7,700 full-time staff. The University’s enrollment exceeds 40,000 students including over 30,000 undergraduates and over 10,000 graduate and professional students. Academic programs reside in 18 schools and colleges, as well as a medical partnership with Augusta University housed on the UGA Health Sciences Campus in Athens.
Posting Type:
External
Retirement Plan:
TRS
Employment Type:
Employee
Benefits Eligibility:
Benefits Eligible
Full/Part time:
Full Time
Additional Schedule Information:
Monday- Friday 8AM to 5PM
Advertised Salary:
Commensurate with Experience
Posting Date:
09/18/2023
Open until filled:
Yes
Proposed Starting Date:
10/09/2023
Location of Vacancy:
Athens Area
EEO Policy Statement:
The University of Georgia is an Equal Opportunity/Affirmative Action employer. All qualified applicants will receive consideration for employment without regard to race, color, religion, sex, national origin, ethnicity, age, genetic information, disability, gender identity, sexual orientation or protected veteran status. Persons needing accommodations or assistance with the accessibility of materials related to this search are encouraged to contact Central HR ([email protected]).
Classification Title:
Business Operations Paraprofessional/Professional
FLSA:
Non-Exempt
FTE:
1.00
Minimum Qualifications:
Requires technical knowledge in the field acquired through an apprenticeship, a 2-year degree, or professional certificate. Please contact your Human Resources office for an evaluation of education/experience in lieu of the required minimum qualifications.
Position Summary:
This incumbent will assist the Odum School of Ecology’s Business Team with purchasing and accounts payable transactions, and this position will provide event support for the unit.
Knowledge, Skills, Abilities and/or Competencies:
Knowledge of purchasing, accounts payable, UGA Financial Management System, and/or the UGA Foundation.
Physical Demands:
Sit at computer, lift and move small boxes of files, typing, and assisting with event set up and breakdown.
Is driving a responsibility of this position?:
No
Is this a Position of Trust?:
Yes
Does this position have operation, access, or control of financial resources?:
Yes
Does this position require a P-Card? :
No
Is having a P-Card an essential function of this position? :
No
Does this position have direct interaction or care of children under the age of 18 or direct patient care?:
No
Does this position have Security Access (e.g., public safety, IT security, personnel records, patient records, or access to chemicals and medications):
Yes
Credit and P-Card policy:
Be advised a credit check will be required for all positions with financial responsibilities. For additional information about the credit check criteria, visit the UGA Credit Background Check website.
Duties/Responsibilities:
Collect documentation and information needed to submit payment requests or UGA Foundation Check Requests; submit payment and check requests; monitor the payment status of all submissions and communicate payment statuses to original requestors/end users. Reconcile petty cash and accounts payable transactions.
Percentage of time:
40
Duties/Responsibilities:
Review and/or create carts in UGA Mart; assign financial/chart string information to carts; submit carts in UGAmart and monitor the status of all orders submitted. Reconcile monthly purchase orders.
Percentage of time:
40
Duties/Responsibilities:
Facilitate events planning and logistics by seeking quotes, handling events bills and budgeting, creating a general event planning checklist, and serving on events steering committees to enhance operations.
Percentage of time:
10
Duties/Responsibilities:
Percentage of time:
10
Contact Details:
For questions concerning this position or recruitment progression, please refer to the Recruitment Contact listed below.
Recruitment Contact Name:
Hanna Crawford
Recruitment Contact Email:
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