The role of the Executive Assistant is to provide comprehensive administrative and management support to the Senior Executive Assistant
and assist in supporting the Director of the Development Initiative Lab, a senior-level faculty member, and Nobel Laureate of the Kenneth C.
Griffin Department of Economics. The Executive Assistant will handle various tasks independently while maintaining a high level of
confidentiality and discretion in dealing with sensitive matters.
Key responsibilities of the Executive Assistant
include:
1. Scheduling and Coordination: Manage calendars and schedule high-priority meetings for the supported individuals.
Coordinate and organize meetings, workshops, and special events, ensuring all necessary arrangements are made.
2. Strategic Support:
Provide exceptional strategic support by assisting with various projects and initiatives. This may involve conducting research, preparing
reports and presentations, and analyzing data as required.
3. Confidentiality: Uphold confidentiality standards and handle sensitive
information and matters with discretion. Maintain confidentiality in all interactions and ensure that sensitive documents and conversations
are handled appropriately.
4. Office Support: Perform high-level office support activities, such as answering phone calls, managing
correspondence, drafting and editing documents, and maintaining files and records. Handle administrative tasks efficiently to maximize
productivity.
5. Process Improvement: Identify opportunities to enhance and optimize processes and procedures within the university
or department to improve efficiency and effectiveness. Implement improvements to maximize productivity and streamline operations.
6.
Location Support: Provide support related to office facilities, ensuring they are properly functioning and well-maintained. Collaborate with
relevant teams to address any issues and ensure smooth operations.
7. Candidates must have 3- 5 years minimum experience as an
executive assistant in an University setting or C- Suite level support in an organization.
8. This is a fast paced role with constant
competing priorities.
Overall, the Executive Assistant plays a crucial role in providing administrative and management support to
facilitate the smooth functioning of the supported individuals’ activities. They must possess excellent organizational, communication, and
problem-solving skills, as well as the ability to work independently and manage multiple tasks simultaneously.
Please apply here: https://bfi.uchicago.edu/executive-assistant/
Staff Job seekers in need of a reasonable accommodation to complete the application process should call 773-702-5800 or submit a request via Applicant Inquiry Form.
We seek a diverse pool of applicants who wish to join an academic community that places the highest value on rigorous inquiry and encourages a diversity of perspectives, experiences, groups of individuals, and ideas to inform and stimulate intellectual challenge, engagement, and exchange.
All offers of employment are contingent upon a background check that includes a review of conviction history. A conviction does not automatically preclude University employment. Rather, the University considers conviction information on a case-by-case basis and assesses the nature of the offense, the circumstances surrounding it, the proximity in time of the conviction, and its relevance to the position.
The University of Chicago’s Annual Security & Fire Safety Report (Report) provides information about University offices and programs that provide safety support, crime and fire statistics, emergency response and communications plans, and other policies and information. The Report can be accessed online at: Paper copies of the Report are available, upon request, from the University of Chicago Police Department, 850 E. 61st Street, Chicago, IL 60637
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