The University of Arizona Looking for Academic Administrative Professional II – Department Faculty Coordinator, Sr. (Phoenix) Full Time

Posting Number: req9791

Department: COM Phx Internal Medicine

Location: Greater Phoenix Area

Address: 475 N. 5th Street, Phoenix, AZ 85004 USA

Position Highlights

As a Academic Administrative Professional II – Department Faculty Coordinator, Sr., you will provide local support for assigned clinical departments within the UArizona College of Medicine – Phoenix and acts as a liaison between the Office of Faculty Affairs and Career Development and each department. You will work directly with the department chair, other department leadership and department faculty to manage the process for faculty appointment, promotion and tenure, annual reviews and other annual projects. You will be expected to work closely with multiple stakeholders, including representatives within our affiliate partner sites, and to provide additional training/mentoring support to our office.

The University of Arizona College of Medicine –
Phoenix anchors the 28-acre Phoenix Biomedical Campus in the heart of the
Valley of the Sun. The College inspires and trains individuals to become
exemplary physicians, scientists and leaders who are life-long learners and
inquisitive scholars. The Phoenix Biomedical Campus embodies the University’s
priorities of engagement, partnership, innovation, and synergy in its
world-class academic and research initiatives, with clinical facilities
throughout Greater Phoenix.

Outstanding
UA benefits include health, dental, and vision insurance plans; life insurance
and disability programs; paid vacation, sick leave, and holidays; UA/ASU/NAU
tuition reduction for the employee and qualified family members; state
retirement plan; access to UA recreation and cultural activities; and more!

The University of Arizona has been recognized for
our innovative work-life programs. For more information about working at the
University of Arizona and relocations services, please click here: https://talent.arizona.edu/.

Duties & Responsibilities

Department Appointment, Promotion and Tenure Support:

• Coordinate the initial title process for new faculty and the promotion and/or tenure process for existing faculty.

• Coordinate department P&T committee activities including scheduling, preparing dossiers, formal correspondence to the college level Appointments, Promotion and Tenure Committee, and documenting meeting outcomes.
• Communicate with candidates and others regarding
  the process, needed documents and asked questions.

Department Support:

• Coordinate annual reviews using UA Vitae for certain groups of faculty.
• Coordinate department faculty meetings, as needed, including scheduling events, creating and sending invites, communicating with speakers and compiling and finalizing PowerPoint presentations.
• Coordinate continuing medical education (CME) events for the department and in line with the CME Office’s guidelines.
• Prepare department faculty reports.
• Assist department chair with other Faculty Affairs related requests, as needed.

Faculty Affairs Projects:

• Coordinating data collection on behalf of the multiple departments for various annual institutional and national accreditation requests.
• Coordinate the annual verification of involvement for all faculty within assigned departments.
• Assist with other Faculty Affairs projects, as assigned.
• Be proficient in Excel, Word, Outlook,
  PowerPoint and the use of shared platforms to compile, create, edit and store
  various required reports and communications.

Other Duties:

• Draft and send communications to various stakeholders.
• Plan, coordinate and implement strategies for ensuring effective administration to support the academic mission of the College and assigned department(s).
• Provide professional expertise and guidance to faculty, staff and others related to Faculty Affairs policies and procedures.
• Maintain institutional or college records
  related to assigned tasks.

Minimum Qualifications

• Bachelor’s degree or equivalent advanced learning attained through professional level experience required.
• Minimum of 3 years of relevant work experience is required.

Preferred Qualifications

* Previous experience supporting multiple projects or managing complex databases.

* Ability to work independently with minimal oversight.* Attention to detail.* Previous experience with medical education in a higher learning environment. * Previous experience providing excellent customer service (e.g., healthcare, hospitality, tourism, other service industry).

FLSA: Exempt

Full Time/Part Time: Full Time

Number of Hours Worked per Week: 40

Job FTE: 1.0

Work Calendar: Fiscal

Job Category: Academic Administration

Benefits Eligible: Yes – Full Benefits

Rate of Pay: $53,463-$58,800 Annually, Depending on Experience

Compensation Type: salary at 1.0 full-time equivalency (FTE)

Grade

8

Career Stream and Level

PC2

Job Family

Academic Affairs

Job Function

Academic Administration

Type of criminal background check required: Name-based criminal background check (non-security sensitive)

Number of Vacancies: 1

Contact Information for Candidates

College of Medicine-Phoenix, Office of Human Resources

[email protected]

Open Until Filled: Yes

Documents Needed to Apply: Resume and Cover Letter

Special Instructions to Applicant

Application: The online application should be completed in its entirety. Blank or missed information may be considered an incomplete submission.

Letter of Interest: Should clearly indicate how your skills and professional employment experience meet the Minimum and the Preferred qualifications (if applicable).

Diversity Statement

At the University of Arizona, we value our inclusive climate because we know that diversity in experiences and perspectives is vital to advancing innovation, critical thinking, solving complex problems, and creating an inclusive academic community. As an Hispanic-serving institution, we translate these values into action by seeking individuals who have experience and expertise working with diverse students, colleagues, and constituencies. Because we seek a workforce with a wide range of perspectives and experiences, we provide equal employment opportunities to applicants and employees without regard to race, color, religion, sex, national origin, age, disability, veteran status, sexual orientation, gender identity, or genetic information. As an Employer of National Service, we also welcome alumni of AmeriCorps, Peace Corps, and other national service programs and others who will help us advance our Inclusive Excellence initiative aimed at creating a university that values student, staff and faculty engagement in addressing issues of diversity and inclusiveness.