Hanover is looking for a highly motivated HR Coordinator to support multiple HR functions including recruiting/onboarding, employee benefits, HRIS, training/development and administration. Working full-time in the Houston Corporate Office, this individual will be a critical member of the HR team reporting to the HR Manager.
Responsibilities include:
Talent Acquisition and Onboarding
o Support college recruiting efforts by maintaining career fair schedules, ordering supplies, tracking applicants, and managing university databases
o Schedule and facilitate interviews
o Assist with new hire orientation (i.e., schedule meeting, compile materials, prepare conference room, greet new employees)
o Update Taleo applicant tracking system with new requisitions when requested
o Review and process I-9s to ensure regulatory compliance and upload ID details to UKG
HRIS
o Process personnel changes in UKG, including checking new hire entries for accuracy
o Verify employee degrees and record information in UKG
o Compile monthly and ad hoc reports in UKG
o Track performance reviews to ensure timely completion
o Reset user accounts in UKG as requested
o Maintain UKG webpage updating digital support
Training and Development
o Assist the Chief Human Resources Officer in preparing training materials, presentations and job aids
o Schedule employees in training classes and monitor enrollment
o Manage logistics related to course setup, facility, transportation, and catering
o Maintain records in UKG and related LMS
o Generate emails related to upcoming webinars
Employee Benefits
o Assist Benefits Manager with open enrollment: materials, orientation schedules, mailings
o Compile New Hire packets with benefit documents
o Purge benefit files on annual basis
o Assist with compensation surveys
o Respond to unemployment claims
o Assist Benefits Manager with new hire benefit enrollment tracking
o Run benefit reports in UKG as necessary
Employee Events and Volunteer Committee
o Assist with all monthly employee events including decorating the office/venue, coordinating catering, and participating in team-building
o Assist with annual large-scale company events (i.e., Halloween costume contest, Thanksgiving luncheon, holiday parties)
o Actively participate in the company volunteer committee including attend all meetings, record minutes, coordinate and participate in all events.
o Update organization charts
o Compile confidential data and maintain HR documentation in personnel files
o Respond to employment verifications
o Maintain swag and supply inventory
o Manage HR related mail-outs (i.e., gifts, pamphlets, disclosures)
o Perform duties related to Travel & Expense reporting
o Cover the front desk, as needed
o Assist with various facilities-related projects, as needed
Education, Qualifications and Experience
1. Bachelor’s degree in HRM or related discipline strongly preferred
2. At least 3+ years of experience across multiple HR disciplines preferred
3. Must possess a strong desire to learn the full scope of human resources activities, both operations and analysis
4. Ability to work independently and within a team environment on multiple assigned tasks/projects
5. Excellent verbal and written communication skills
6. Strong organization and attention to detail
7. Ability to multi-task in a fast-paced environment
8. Extremely strong service orientation with a commitment to delivering strong internal customer service to employees and managers
9. Knowledge of human resources laws and federal/state compliance requirements
10. Knowledge of MS Word, Excel, Power Point
11. UKG Pro experience a plus
12. Must be able to work full-time in the Houston Corporate Office
Hanover Company offers competitive salaries, upward mobility, and a robust benefits program which includes 401(k) with company match, company-paid medical, dental, vision, life insurance, short- and long-term disability insurance plans, and flexible spending accounts.
Summary Seeking a HR Professional to assist with data entry into the HR system, retrieving / updating employee files, or...
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