The Bay Area Air Quality Management District Looking for Senior Payroll Analyst at San Francisco, CA  Full Time

The Bay Area Air Quality Management District (Air District) is a regional government agency, committed to achieving clean air to protect the public’s health and the environment. The District accomplishes this goal through regulation of industrial facilities and various outreach and incentive programs designed to encourage clean air choices.

The District’s jurisdiction encompasses all of seven counties – Alameda, Contra Costa, Marin, San Francisco, San Mateo, Santa Clara and Napa, and portions of two others – southwestern Solano and southern Sonoma.

The Air District is currently conducting an open recruitment for the position of Senior Payroll Analyst in the Finance Office. This is an open recruitment for one (1) full-time, confidential position.

The Finance Office is responsible for maintaining the fiscal stewardship and financial accountability of the Air District. These responsibilities include accounting activities, financial audits, and reporting, vendor payments, receipt of permit fees, asset management, and maintenance of the District’s financial system. The office is also responsible for the development of the District’s annual budget and annual cost recovery analysis, the fiscal maintenance, and financial reporting of all federal and state grants.

DEFINITION
Under direction, provides lead direction and performs complex and specialized payroll administration; performs related work as assigned.

DISTINGUISHING CHARACTERISTICS

This specialized class is responsible for the Air District’s payroll administration and payroll system maintenance, payroll accounting and reporting, and requires advanced knowledge of payroll, general accounting procedures, and laws, ordinances, rules and regulations governing decision-making, day-to-day lead of payroll operations and office support staff. Incumbents will perform the full range of duties independently and exercise sound decision making and independent judgment.

(Illustrative Only)

Administers and processes full-cycle payroll; receives, reviews, verifies and processes payroll records, documentation, and related paperwork; audits documents for completeness, accuracy and conformance with policies and procedures; inputs payroll information; generates payroll warrants; and researches and resolves complex payroll issues.

Calculates and prepares payroll journal entries to the general ledger as necessary; audits and reconciles balances with accounts and system records.

Analyze payroll data, prepare payroll reports to support cost recovery, grant accounting and general reporting, and other cost analysis that are critical in Air District financial operation.

Calculates and processes pay adjustments and deductions changes, including acting pay assignments, deferred compensation, benefits, and 401a/457 deductions, in accordance with the Memorandum of Understanding, Administrative Code, and other federal and state laws.

Inputs employee bi-weekly wages into CalPERS website as well as entering other special compensation as needed. Processes service credit purchase as they are submitted.

Prepares all warrants for payment of payroll liabilities, including taxes, retirement contributions and garnishments.

Interprets, explains, and implements Air District policies and state and federal laws regarding payroll and relevant benefits.

Provides information to employees and consults management staff on payroll, including interpretation and application of various Air District policies and procedures such as the Memorandum of Understanding and Administrative Code.

Maintains all payroll records, including employee accruals and balances.

Responds to payroll-related requests in writing or by telephone from outside agencies, such as the credit unions, retirement system, insurance companies and auditors.

Compiles, generates, and prepares payroll data for a variety of state and federal mandated reporting.

Develops and recommends procedures and controls for payroll processing and distribution.

Provides technical assistance, training, and support to Air District staff as it relates to the use of the payroll and timekeeping system.

Assists the Air District’s HRIS Administrator with system enhancements and improvements.

Develops strategies to reduce payroll costs and/or improve processes while maintaining or improving payroll service levels; analyzes and reviews payroll/HRIS contracts for renewal, legal compliance, and daily administration.

May provide day-to-day lead direction to lower-level analysts, paraprofessional and clerical staff and review their work on special projects as assigned.

Computes payments due relating to the payroll function, including but not limited to, taxes, insurance premiums, retroactive pays, retirement, and other benefit programs.

Performs other related duties as assigned.

Education and Experience:

A typical way to obtain the knowledge and skill is:

Equivalent to graduation from a four-year college or university with major coursework in accounting, finance, public or business administration, or a closely related field, and four years of payroll processing experience, preferably in the public sector.

Substitution: Relevant experience may substitute for education on a year-for-year basis, up to two years.

Desirable Qualifications
Government or public agency payroll-related accounting experience, or payroll certification is desirable.

Interested individuals must submit a completed official BAAQMD application along with a chronological resume and the answers to the Supplemental Questionnaire no later than 5 p.m. on Tuesday, September 5th, 2023. Applications are accepted online. Please visit our website at www.baaqmd.gov/jobs to apply.

Resumes are required, but not in lieu of the required application materials. Postmarks, faxes, and E-mailed applications will not be accepted.

Supplemental Questions Instructions
Individuals who apply for this position must respond to each of the required supplemental questions. Applications must be received by the Human Resources Office no later than the time and date specified in this vacancy announcement. The responses to the supplemental application questions will be used in accordance with the procedures indicated under the Selection Criteria section.

Please limit your responses to no more than one page (500 words) per question. Do not combine your responses or reference your application, resume, or any other requested documentation that you have included with your application packet to answer a question. This information will be evaluated as is and may be used to determine those applicants with the most directly related experience, education, and training to continue in the selection process. It is very important to provide a concise, clear, legible, complete response to each question.

Selection Criteria
Selection may be based upon a competitive examination consisting of a written exercise, interview, or combination of the two. Depending on the number of qualified applicants, an application screening and/or panel interview may be used to determine the most qualified applicants.

The District may hire from this recruitment process to fill future vacancies occurring within the next 18 months.

Persons with disabilities who may require reasonable accommodations during the application and/or selection process should notify the Human Resources Office at (415) 749-4980

The District is an Equal Opportunity Employer.