St. Petersburg College Looking for OPS – Administrative Services Specialist Full Time

Job ID: 1000592

Position Description

Compensation: $18.23

Hours Per
Week – Up to 20

Position Summary: 

Basic knowledge of applicable laws, regulations, and departmental policies
and procedures are required at this level.  Incumbents perform non-routine, complex clerical functions requiring the application of
department and organizational policies and procedures, and an increased level of responsibility with organizations and individuals external
to the College including students and academic processes and information.  Responsibilities may include explaining organizational or
departmental policies and procedures to students, faculty, and other staff; prioritizing tasks; scheduling appointments, classes, and/or
activities; developing and implementing filing systems; compiling, tracking and reviewing data and reports; attending meetings and taking
notes; desktop publishing; preparing, reviewing, revising and distributing documents and correspondence; creating purchase orders;
monitoring expenses; and performing basic quantitative and qualitative reviews of data.  Incumbents may spend up to 30% of their time on the
duties of the lower level.  Incumbents may provide direction to student workers and/or part-time staff and may occasionally perform some of
the duties of the higher levels.

Requirements:

Education:

High School Diploma or
equivalent (GED)

Experience: 

Four years clerical or administrative experience.

* An
equivalent combination of education and experience sufficient to successfully perform the essential duties of the job may be acceptable in
lieu of those requirements listed above.

Knowledge:

• Customer service principles;
• Modern
  office procedures, methods, and equipment;
• English language, grammar, and punctuation;
• Basic filing and recordkeeping
  principles;
• Basic office equipment maintenance procedures;
• Basic budget principles;
• Data review techniques;
• Computers and related software applications.

Skills:

• Composing routine correspondence, memos,
  forms, and/or other related information;
• Proofreading and editing documents;
• Providing customer service;
• Maintaining files;
• Using modern office equipment;
• Preparing and maintaining records and files;
• Processing and
  reviewing data;
• Prioritizing and assigning work;
• Using a computer and related software applications;
• Communication, interpersonal skills as applied to interaction with subordinates, coworkers, supervisor, the general public, etc.
  sufficient to exchange or convey information and to give and receive work direction.

Physical:

• Positions in this class typically require: reaching, standing, walking, grasping, feeling, talking, hearing, seeing and repetitive
  motions.
• Sedentary Work: Exerting up to 10 pounds of force occasionally and/or a negligible amount of force frequently or
  constantly to lift, carry, push, pull or otherwise move objects.  Sedentary work involves sitting most of the time.  Jobs are sedentary if
  walking and standing are required only occasionally and all other sedentary criteria are met.

Responsibilities:

These duties are a representative sample; position assignments may vary. Potential
Frequency

1.

Enters, maintains, reports, and verifies a variety of information from applicable documents,
spreadsheets, invoices, databases, logs, forms, and/or other related areas, utilizing established guidelines and procedures to determine
appropriate steps. Reviews data and information to troubleshoot discrepancies and verify accuracy.

Daily

30-50%

2.

Drafts and types a variety of business documents, including letters, memos, contracts, and/or other related documents.

Daily

10%

3.

Responds to requests for information, in person, via e-mail, and over the phone; takes and
transmits messages; answers department questions and provides information; directs visitors to appropriate locations.

Daily

10%

4.

Performs various routine clerical duties, utilizing standard office equipment, to include:
screening incoming calls; taking and transmitting messages; greeting visitors; keyboarding information into databases; scanning and/or
faxing documents; and performing related duties.

Daily

10%

5.

Monitors and maintains inventory which
includes creating purchasing orders and monitoring expenses.

Weekly

10%

6.

May prioritize and assign work
to student workers and/or part-time staff; monitor the performance of staff; and train students and/or staff on work methods and procedures.

Daily

10%

7.

Performs other duties of a similar nature or level.

As Required

The Board of Trustees of St. Petersburg College affirms its equal opportunity policy in accordance with the provisions of the Florida Educational Equity Act and all other relevant state and federal laws, rules and regulations. The college will not discriminate on the basis of race, color, ethnicity, religion, sex, age, national origin, marital status, sexual orientation, gender identity, genetic information, or against any qualified individual with disabilities in its employment practices or in the admission and treatment of students. Recognizing that sexual harassment constitutes discrimination on the basis of sex and violates this Rule, the college shall not tolerate such conduct.

Should you experience such behavior, please contact Pamela Smith, the director of EA/EO/Title IX Coordinator at 727-341-3261; by mail at P.O. Box 13489, St. Petersburg, FL 33733-3489; or by email at [email protected] indicated the position you wish to apply for in your request.

The College shall not discriminate against a qualified individual with disabilities because of the disability of such an individual in regard to job application procedures, hiring, advancement, or discharge of employees, employees compensation, job training or other terms, conditions, and privileges of employment. Except when undue hardship exists, the College shall endeavor to provide reasonable accommodations to a qualified individual with a disability. If you have questions regarding this policy please contact the Director of EA/EO by phone at (727)341-3261, by mail at PO Box 13489, St Petersburg Fl 33733-3489, or by email at eaeo_director @spcollege.edu.

Qualifications listed in a position description are used as a guideline to hiring. Other comparable qualifications of a candidate may be considered by the President in lieu of those suggested in a position description. (BOT rule 6hx23-2.02).