SPOON Events Hiring for Exhibit Show Service Coordinator Job at Macedon, NY Full Time

JOB DESCRIPTION
Position Title: Exhibit Show Service Coordinator

Department: Show Services

Reports to: Director of Show Services

Employment Status FLSA Status

Temporary Full-Time Part-Time Non-Exempt Exempt

Effective Date: Immediate

POSITION SUMMARY
The Exhibit Show Service Coordinator is responsible for the coordination and management of service orders (electrical, internet, catering, AV, etc.) and vendor relations required to execute our clients’ exhibit and event programs. This positions’ responsibilities include:

ESSENTIAL DUTIES AND RESPONSIBILITIES
The essential functions include, but are not limited to the following:

• Completing orders for various utilities and required services via show organizers’ websites prior to their deadlines
• Estimating costs of show services prior to placing orders
• Reviewing 3D renders and engineering prints to ensure all necessary utilities are accounted for in pricing and execution
• Leading conversations and meetings with vendors and the internal team to map out labor schedules
• Generating purchase orders
• Collecting and auditing vendor invoices to ensure orders and scope of work were executed as planned
• Ability to manage workload in a fast-paced environment
• Assists in forecasting as requested
• Schedule, order, document and verify all activities necessary to complete projects
• Respond to customer requests quickly and accurately
• Develop and provide, as requested, financial and operational analysis on project results, cost savings, efficiencies gained, etc.
• Partnering with vendors and developing an effective working relationship. This includes adhering to corporate mandated vendors when possible.
• Efficiently and correctly corresponding with third-party providers to obtain payments
• The ability to “take charge” and accurately plan and manage the Field Operations portion of each assigned project and/or client base, including research as necessary for information and/or vendors
• The ability to communicate effectively (both oral & written) with all departments and contracted vendors
• Satisfying the customer through meeting project goals, cost control, responsiveness, and an understanding of the customer

MINIMUM QUALIFICATIONS (KNOWLEDGE, SKILLS, AND ABILITIES)

• Associates degree or higher
• Ability to plan-ahead and be detailed oriented
• Knowledge of exhibit industry, show service activity, tradeshow installation/dismantle procedures, vendors, show site conditions, as well as general knowledge of exhibit transportation methods and operation helpful.
• Motivated individual with the ability to take initiative.
• Excellent oral/written communication skills including Microsoft Teams, Excel, Office
• Excellent organization and business professional skills
• Self-motivated, detailed oriented, ability to plan and excellent time management skills
• Ability to work in a team environment and take direction from management and supervisors
• Ability to work in a full time 8-5 pm in office position Mon- Friday
• Ability to read and interpret documents such as procedure manuals, work instructions, software manuals; ability to write routine reports and correspondence

COMPENSATION AND BENEFITS

• Competitive salary (Full time in office 8-5 position)
• 401K
• Health, dental and vision insurance plans
• HSA Plan
• Paid Holidays

PHYSICAL DEMANDS AND WORK ENVIRONMENT
The physical demands described here are representative of those that must be met by an employee to successfully perform the essential functions of this position. Reasonable accommodations may be made to enable individuals with disabilities to perform the functions.
While performing the duties of this position, the employee is regularly required to talk or hear.
The employee frequently is required to use hands or fingers, handle or feel objects, tools, or controls. The employee is occasionally required to stand; walk; sit; and reach with hands and arms. The employee must occasionally lift and/or move up to 25 pounds. Specific vision abilities required by this position include close vision, distance vision, and the ability to adjust focus. The noise level in the work environment is usually low to moderate.

NOTE
This job description in no way states or implies that these are the only duties to be performed by the employee(s) incumbent in this position. Employees will be required to follow any other job- related instructions and to perform any other job-related duties requested by any person authorized to give instructions or assignments. All duties and responsibilities are essential functions and requirements and are subject to possible modification to reasonably accommodate individuals with disabilities. To perform this job successfully, the incumbents will possess the skills, aptitudes, and abilities to perform each duty proficiently. Some requirements may exclude individuals who pose a direct threat or significant risk to the health or safety of themselves or others. The requirements listed in this document are the minimum levels of knowledge, skills, or abilities. This document does not create an employment contract, implied or otherwise, other than an “at will” relationship.

The company is an Equal Opportunity Employer, drug free workplace, and complies with ADA regulations as applicable.

Job Type: Full-time

Pay: $43,000.00 – $45,000.00 per year

Benefits:

• 401(k)
• Dental insurance
• Health insurance
• Health savings account
• Vision insurance

Schedule:

• 8 hour shift
• Monday to Friday
• Weekend availability

Ability to commute/relocate:

• Macedon, NY 14502: Reliably commute or planning to relocate before starting work (Required)

Experience:

• Events management: 1 year (Preferred)
• Customer service: 1 year (Preferred)

Work Location: One location