Executive Assistant
Position Summary:
The Executive Assistant to the Provost and Sr. Vice President for Academic Affairs reports directly to the Provost and Sr. Vice President for Academic Affairs. This position performs executive level support for the organization and implementation of administrative duties of the Office of the Provost. The position provides executive administrative support to the Provost in fulfillment of Academic Affairs administrative and other responsibilities, as may be assigned by the President of the College.
Essential Duties and Responsibilities :
Required Qualifications:
High School Diploma and five years of directly related work experience or equivalent combination of education and experience are required.
This position requires strong customer service focus, communication, and time management skills, while working in a fast-paced environment. Professional demeanor with the ability to interface with internal and external customers with diplomacy and tact is essential. Independent judgment is necessary to plan, prioritize and organize a diversified workload with attention to detail. Work requires fact-finding and compilation skills plus ability to perform a variety of tasks simultaneously, at times with little supervision. Must be able to manage sensitive and confidential matters.
Excellent oral communication skills are required while interacting with faculty, staff, students, and external constituents, including the ability to communicate with diplomacy and tact. Incumbent must be able to write business correspondence and various narrative reports. Also, must be able to read, analyze, and interpret items such as reports, tables, and other printed related materials. This position requires excellent customer service focus, communication, organization, and time management skills.
This work requires the ability to perform advanced level computer skills using the Microsoft Office Suite (Word, Excel, and PowerPoint). In addition to producing correspondence, duties may involve assignments that require creating mail merges, creating brochures, newsletters, fliers, forms, and spreadsheets using formulas, graphs, plus the use of Outlook, Banner Financial Module and Internet navigation.
Preferred Qualifications:
Bachelor’s degree preferred.
Certifications, Licenses, Restrictions :
None.
Physical Demands:
While performing the duties of this job, the employee is regularly required to: sit, use hands to handle office supplies, operate computer and other office equipment, reach with hands and arms, talk, and hear. The employee is frequently required to walk, and stand. The employee is occasionally required to: stoop, climb, and lift and/or move up to 15 pounds. Specific vision abilities required by this job include the ability to adjust focus.
Shift:
Days
Full Time/Part Time:
Full-time
Work Location/Schedule::
This position is eligible for a hybrid work arrangement.
FLSA:
Non-Exempt
Number of Vacancies:
1
Posting Number:
SC0589P
Posting Open Date:
07/24/2023
Open Until Filled:
Yes
EEO Statement:
Spelman College is an EEO/Minority/Female/Disabled/Veteran/Title IX Employer and we participate in E-Verify. We are a smoke-free campus.
COVID-19 Vaccination Protocol:
Due to the heightened risk of contracting COVID-19 and the spread of variants, Spelman College requires up to date COVID-19 vaccination of all faculty, staff, and students (collectively “Campus Community”) that have job duties, attend classes, or are otherwise present on campus. You will need to submit proof of up-to-date COVID-19 vaccination: full vaccination and a booster (when eligible) or a single dose of the bivalent vaccine) prior to your first day on campus or you may seek a medical or religious exemption to the vaccination requirement by providing the necessary documentation to: Yemi Brown, PharmD Manager of COVID-19 Operations, at [email protected]. Upon receiving your Spelman Technology log-in credentials, please keep your vaccination or exemptions records up-to-date using Etrieve.
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