Spector Gadon Rosen Vinci PC Hiring for Billing/E-Billing Specialist Job at Philadelphia, PA Full Time

Spector Gadon Rosen Vinci P.C., a 30-attorney law firm based in Philadelphia, is seeking a full-time Billing/E-Billing Specialist with 3+ years’ accounting experience in a law firm setting at its Center City location. Position is in-office.

The Billing/E-Billing Specialist is responsible for the day-to-day administration of the firm’s electronic billing (e-billing) systems and accounting software, and providing support to the attorneys as related to the successful submission of all electronic billing as well as non-e-billing. The Billing/E-Billing Specialist is responsible for submitting all timekeepers and rates to each client and/or e-billing vendor site; collaborating with the billing team members to ensure timely submission of invoices; and resubmission of corrected and/or appealed invoices.

Key Responsibilities:

• Run monthly pre-bills and distribute to attorneys, edit and finalize.
• Set up and maintenance of client e-billing accounts in third-party vendor sites; submit timekeepers and rates for approval; keep all timekeepers and rates up-to-date on the sites; enter budgets.
• Open new case files.
• Assure special client e-billing requirements are met.
• Review e-billing issues, ensure compliance with all electronic billing guidelines and client timelines.
• Monitor and review e-billing submissions for accuracy; timely address all rejected invoices; research, resolve and reconcile e-billed invoice issues. Follow up and respond to correspondence received from e-billing vendors regarding the status of submissions. Correct and reconcile invoice(s) to ensure proper resubmission.
• General knowledge of accounting functions.

Requirements:

• Legal billing and e-billing experience with 3+ years of experience handling high volumes of billing and e-billing; working knowledge of billing and e-billing software.
• Familiarity with Thomson Enterprise, Elite, or other legal billing software a must.
• Must have knowledge of electronic billing platforms, guidelines and codes established by insurance carriers. Knowledge of appeals process with insurance carriers.
• Familiarity with e-bill vendors such as: Bottomline Legal Exchange, LegalX, Collaborati, Collaboration Portal, CounselLink, Genesis, Legal Solutions, Serengeti, and Tymetrix.

Key Competencies:

Excellent computer skills

Enjoy client contact

Strong analytical and problem-solving skills

Strong written and verbal communication skills

Ability to meet deadlines

Ability to prioritize and complete simultaneous projects

Team player

Self-starter, self-motivated, and able to work on his/her own work

Confidentiality

Education & Experience:

3+ years minimum accounting experience in a law firm setting

Proficiency in Microsoft Office 365 programs (Excel, Word, Outlook)

Benefits Offered:

• Health insurance – single coverage paid by employer at 90 percent for full-time positions, with spouse/family coverage available at employee’s additional expense at group rates
• Dental insurance – single and spouse/family coverage available for full-time positions at employee’s expense at group rates
• 401(k) retirement and tax savings plans
• Vacation and Sick Time

EOE

Job Type: Full-time

Pay: $25.00 – $32.00 per hour

Benefits:

• 401(k)
• 401(k) matching
• Dental insurance
• Disability insurance
• Employee assistance program
• Health insurance
• Health savings account
• Life insurance
• Paid sick time
• Paid time off

Physical setting:

• Office

Schedule:

• 8 hour shift
• Day shift
• Monday to Friday

Experience:

• Accounting: 3 years (Required)
• legal billing software: 1 year (Required)

Work Location: One location